Memos, Recording a memo, Deleting a memo | Aastra Telecom 9516CW

Memos

If you are going out and want to leave a message for someone, you can record a memo directly into the 9516CW. Memos can be retrieved at the telephone or remotely.

Memos are stored in the Callers List along with your messages. The set indicator light ﬂamessageshes l tting you know there is a memo. If it is a new memo, the display shows: xNew

.

For example, if you wanted to remind Gino of his dentist appointment, you would record:

“Remember Gino, you have a dentist appointment at 2:30 p.m. today.”

Recording a memo

To record a memo:

1.Press §.

2.Lift the handset and press §.

3.Record your memo.

4.Press ß.

5.Press ¶to review your memo or ßto move on.

6.Select the mailbox you want your memo stored in.

Note : If you do not select a mailbox, the memo is stored in the General Mailbox.

7.Press ß.

8.Press ®.

Listening to a memo

To listen to a memo:

1.Press ≈.

2.Press ªto ﬁnd the memo.

3.Press ¶.

4.Press ®.

Deleting a memo

To delete a memo:

1.Press ≈.

2.Press ªto ﬁnd the memo you want to delete.

3.Press ∑twice.

4.Press ®.

Note : The 9516CW also allows you to make memos new. See Make Message New on page 17.

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Aastra Telecom 9516CW manual Memos, Recording a memo, Listening to a memo, Deleting a memo

Contents

9516CW Installation User Guide 9516CW Important Tips Table of Contents Automated Attendant Introduction Key Descriptions Set Options list Set Options listPag Machine or modem Basic InstallationConnecting the handset cord Connecting the line cord Connecting an optional fax Desk Mounting Checking your telephone Putting a call on hold Basic FeaturesMaking a call Answering a call Putting a call on mute Using the Redial ListMaking a Handsfree call Super Call Waiting Identiﬁcation Call Waiting IdentiﬁcationCall Waiting Identiﬁcation on or off SuperFlash † 5678-1234 To change the language Setting the date and timeTurning the display of Call Waiting Identiﬁcation on or off Changing the display language Controlling the speaker volume Setting the ring tone and ringer volumeControlling the ringer volume Controlling the handset volume To set the number of rings Turning the Answering Machine on or offNumber of Rings before answering To turn the answering machine on or off Greetings Special Greeting General Greeting To listen to your greeting Private Greeting †Recording Greetings To record your greeting Auto playback Knowing when you have a messageMessages Audible Message Alert Selective message delete Controlled playback using the Callers ListPlayback Options Make Message New Calling party control Callers ListCall screening Call intercept Deleting a memo MemosRecording a memo Listening to a memo Call Announce Voice Tag DirectoryMailboxes on page 29 and Mailbox Greetings on To save a new entry to the Directory Creating a New Directory Entry Call Announce Voice Tag Entering Names No Announce To enable No AnnounceCall Announcment Voice Tag options Name or Number To enable Name OnlyTo enable Name and Number Name Only Saving a displayed number to the Directory To record a personalized greeting Saving a memory key entry to the DirectoryPersonalized Greetings for Directory entries To save a memory key entry to the Directory To delete a personalized greeting Finding items in the DirectoryTo listen to a personalized greeting To change a personalized greeting To edit a Directory entry Making a call from the DirectoryEditing in the Directory To make a call from the Directory To delete all items MailboxesDeleting items from the Directory To delete individual items Editing the mailbox name and class Mailbox Greetings To record your greeting To assign people to a mailbox Assigning people to a MailboxNew Directory Entry on Finding items in the Callers List Using the Callers ListSetting up the Callers List Callers List Extensions, see Entering area codes Making a call from the Callers ListSee Editing in the Callers List Editing in the Callers List To delete an item in the Callers List Saving displayed numbers from the Callers ListDeleting items from the Callers List To make the message new in the Callers List To delete all items in the Callers List Memory keysSaving numbers and names to memory keys Call Announce Voice Tag on Saving from the display to memory keys Personalized Greetings for Memory keys Recording a Call Announcement Voice Tag for a memory keyCall Announcement Voice Tag On page 22 for more information Labeling the memory keys Making calls from memory keys See Selecting the dial pad mode To delete a memory key Editing memory keysDeleting memory keys To edit a memory key To save a feature Off code Saving features in memory keysUsing feature keys To save a feature On cod To save a FeatureLight Off key Saving a feature and light to memory keysUsing Feature Light k ys To save a FeatureLight On key Deleting a timer key Advanced FeaturesAdding a timer key Using the call Timer To delete a page key UsingDeleting a page key To send a page message To select the dial pad mode Installing the page linesSelecting the dial pad mode To delete or change an area code or prefix Entering area codesTo enter area codes and prefixes To delete or change Dialing Restrictions EnteringRestrictedDialing RestrictionsTo enter Dialing Restrictions To delete or change a security number Security Numbers featureTo enter security numbers To set the Fax Switch Fax SwitchSetting the Fax Switch To copy the Directory to another 9516CW telephone Copying the Directory to another 9516CW telephone To change the headset mode Using a headsetChanging the headset mode To enable call blocking Example of Automated Attendant Automated Attendant To enable or disable the Automated Attendant Joe then set up his mailboxes as shown in this table To set the remote Notification Number To enable or disable Remote NotificationRemote Notiﬁcation To set your password Remote Access To listen to your messages remotely Remote Access Main Menu Clear Message Waiting Knowing when you haveMessageVoice Mail messageDisplay messages and lights Callers List screen What it means General display messages Message What it means CallersListErs Display messages Learning about the Lights Set indicator light messagesHandsfree indicator light messages Feature Light Special Information about your 9516CW If a power failure occurs while you are on a handset callIf a power failure occurs while you are on a handsfree call Troubleshooting How do I answer Call Waiting? How do I set up call announcement?Am unable to call back from the Callers List How do I record a greeting? Index Index Index Aastra Telecom