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Brother FAX 870MC, FAX 770, FAX 750, MFC 970MC owner manual Using Multi-Function, Introduction

Models: MFC 970MC FAX 750 FAX 870MC FAX 770

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C1H A P T E R6S I X T E E N131

Using the

Multi-Function

Link Software

(For MFC 970MC Only)

Introduction

This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with your MFC. Be sure to check the online ReadMe file for last-minute, important information that was not included in the On-Line Documentation.

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Brother FAX 870MC, FAX 770, FAX 750, MFC 970MC owner manual Using Multi-Function, Introduction

Contents

FAX Year 2000 Compliant Table of Contents 4Initial Setup Iii Options 100 104 Vii Viii Finding Information UsingThis ManualAbout Fax Machines Test Sheet Procedures for USA onlyFax Tones and Handshake USA 1-908-685-9283 faxECM Error Correction Mode FAX 750 and FAX Control Panel OverviewSpeaker Phone FAX 870MC and MFC 970MCA P T E R O N E Use caution when installing or modifying telephone lines InstallationFor MFC 970MC only For FAX 770, FAX 870MC and MFC 970MC only Packing ListAssembly Choosing a LocationAttach the document support Attach the paper wire extension Attach the paper wire extension and paper supportInstall the printing cartridge Open the front coverRemove the plastic stopper from the printing cartridge Indented Arrow Black Spool Acceptable Paper Load the paperConnect the handset Close the paper coverConnect the telephone line Connect the power cordSpecial Line Considerations Roll Over Phone LinesConverting Telephone Wall Outlets Two-Line Phone SystemInstalling FAX/MFC, External Two-Line TAD Two-Line Telephone Multi-Line Connections PBX Custom Features on Your Phone Line Connecting an External Telephone Answering Device TADSequence Connections Outgoing Message OGM Connecting an External TelephoneUser-Friendly Programming Function ModeAlternating Displays Function Selection TableFAX NO. & Start Copy Press Copy Setup Send SET Auto Dial TEL Service A P T E R T H R E E Setting Dialing Mode Tone/Pulse Setting Date and TimeGetting Started Setting Station ID Enter DayxxEnter Timexxxx If you want to enter a blank space, press twice Entering TextPress For Press For = ? @Setting Beeper Volume Setting the Speaker Volume Setting the Handset VolumeSetting the Ring Volume Volume for other operations can still be controlled usingMemory Storage Basic Receiving Operations Select Answer ModeFAX only FAX/TEL Manual FAX only FAX/TEL Tadanswer Mach ManualMcmsg CTR Options on the FAX 870MC and MFC 970MC areSetting Ring Delay Setting F/T Ring TimeRing TIME20 SEC Pressing Easy ReceiveReduction Printing a Reduced Incoming DocumentRecommended Reductions Press Function , 2 , 5 . The screen displaysPaper Setting Paper SizeChange Reduction 1.YES 2.NO Press Function , 2 , 6 . The screen displaysAdvanced Receiving Operations For FAX/TEL Mode OnlyOperation from Extension Telephone Changing Remote CodesPolling Printing a Fax in Memory For FAX 770 OnlyRemote ACT.ON? FAX RECEIVE*51Polling RXOFF? Setting Up Polling ReceiveEnter FAX no Press Start KEY Screen displaysCancel JOB Canceling a Scheduled JobPolling RXON? AcceptedDistinctive Ringing Setting Multi-Function Link Mode For MFC 970MC OnlyMF Link Press or to select PC PRIMARY, PC Receive only orCaller ID Press Set when the screen displays Distinctive SET?DISTINCTIVEOFF? DISTINCTIVESET? Registering the Distinctive Ringing PatternViewing Caller ID List Call Waiting Caller ID Printing Caller ID ListPress or to select Print REPORT? Press Set Press Start Copy Functions Multiple CopiesReducing and Enlarging Copies Nine copies Insert the document face down in the feederBefore You Begin Setup SendManual Transmission Automatic TransmissionManual and Automatic Fax Redial Composing Electronic Cover Basic Sending OperationsComment OFF Please Call Urgent Confidential Cover Page for Next Fax OnlyComment OFF Please Call Urgent Confidential User Defined Accepted Other SETTINGS? 1.YES 2.NOCOVERPAGEOFF? COVERPAGEON? Always Send CoverUsing a Printed Cover Cover Page Message You can set up two custom commentsContrast ComposingYour Own CommentsOverseas Mode ResolutionOverseas Mode Advanced Sending OperationsCall Reservation Quick Scan Fax TransmissionCall Reserveoff Call Reserveon Call BACKOFF? Call BACKON?Delayed FAX Print Sample Call Back MessagePress or to select Print SAMPLE? Press Set Press Start Accepted YES 2.NO Other SETTINGS? BroadcastingMemory 100% Enter FAX no Multiple Resolution Transmission Next-Fax ReservationReservd Polled TXOFF? Setting Up for Polling TransmitPress or to choose on Press Set . The screen displays To exitInsert Document Interrupting Delayed Fax and Polling Transmit JobsA P T E R S I Storing Numbers for Easy Dialing Storing One Touch Dial NumbersName Storing Speed Dial Numbers SPEED-DIAL? #Use the dial pad to enter a two-digit location CHANGE- OR- 2. Exit Changing One Touch Speed Dial NumbersSetup Groupgo Enter & SET Setting Up Groups for BroadcastingName Enter & SET Press Function , 6 , 3 . The screen displaysMaking Voice Calls Manual DialingTo hang up, replace the handset- OR-Press Speaker Phone Speed Dialing One Touch DialingHold Want to callPause Tone/PulseSearching Telephone Index A P T E R E I G H T Programming a Fax Forwarding Number Fax Forwarding/PagingFAX FORWARD? FWD# Enter & SETPAGING? Programming Paging NumberPAG# Enter & SET Press or until the screen displaysChanging Remote Access Code Setting Fax StorageFAX STORAGEOFF? Select & SET Erase ALL FAX? 1.YES 2.NORemote Commands Using Remote Access CodePress 9 0 to reset the FAX when you finish Hang up Remote RetrievalTAD-Press FAX/TEL-Press Long Beep-Received messagesRetrieving Fax Messages Retrieving Memory Status ListChanging Fax Forwarding Number A P T E R N I N E Flexible Memory Settings Message Storage Message Center ModeSetting Message Storage Setting Up Message CenterFAXOFF? Select & SET VOICEON? Select & SETMSG CTR OGM? Select & SET Recording Message Center Outgoing MessageMSG CTR OGM? Listening to Outgoing Message OGMMessage Indicator Activating Message Center ModePlaying Voice Messages and Memos VOICE03 FAX02Backup Printon Select & SET Backup Printing OptionPrinting a Fax Message Erasing MessagesErase this MSG.? 1.YES 2.NO Setting Maximum Time for Incoming MessagesErase ALL VOICE? Message 30 SEC? Select & SETPress Stop or replace the handset when you’re finished Setting Toll SaverICM Recording Monitor Recording a MemoRecording a Conversation Fax Forwarding/PagingProgramming a Fax Forwarding Number Programming Paging Number Changing Remote Access Code Press 9 0 to reset the FAX/MFC when you finish Hang upPress Set Press Stop to exit Remote control commands Remote Control CommandsRetrieving Memory Status List Changing Fax Forwarding Number A P T E R T E N Start with a Plan Message Center ProSetting Up Message Center Pro Recording Voice Information in Memory Box VoicePlaying Voice Information in Memory Box Voice noPasswordxxxx Recording Personal Mailbox OGM/PasswordPersonal Mailbox Erasing Voice Information in Memory BoxPlaying Personal Mailbox Messages Erasing Incoming Messages and Memo From Personal MailboxTo erase an individual message To erase all messages Recording Memo in Personal MailboxTo erase Replace the handsetPlaying Second Level OGM Recording Second Level OGMErasing Second Level OGM Press Erase Press Stop to exitPlaying First Level OGM Recording First Level OGMErasing First Level OGM MSG CTR PRO? Select & SET101 Turning On Message Center ProH a P T E R E L E V E N TEL.INDEX User Settings Memory Status FAX/MFC Settings and ActivityXmit Report ACT.REPORTTransmission Verification Xmit Report To Print a ReportActivity Report Interval INTERVAL?Standard Telephone FCC Notices InformationUSA Industry Canada Compliance Statement For Canada Only 107H a P T E R T H I R T E E N 109 Important Safety InstructionsDo not use this product near water Do not touch a document during printingFrom within Montreal Compilation and Publication Notice 111Trademarks Troubleshooting Fax-Back SystemBrother on the World Wide Web Brother Bulletin Board Error MessagesCheck Paper Brother’s Bulletin Board Numbers are115 COMM.ERROR Clean UP ScannerConnection Fail Disconnected117 If You Are Having Difficulty with Your FAX/MFC Printing or Receiving FaxesPhone Line or Connections 119 Sending FaxesHandling Incoming Calls Transmission Verification Report Prints Result NG 121 Packing and Shipping the FAX/MFCCleaning the Scanner Regular MaintenanceFor Customer Service Cleaning the Print Head123 H a P T E R F O U R T E E N Package Contents BeforeYou Install Multi-Function LinkConnecting the MFC 970MC to Your PC PC Configuration Requirements127 Available OptionsAccessing the Software Installation Window Installing the Multi-Function Link SoftwareInstalling the Brother Software Overview of Basic Steps129 Viewing On-Line DocumentationH a P T E R F I F T E E N Introduction Using Multi-FunctionRunning the Brother Software 133 Multi-Function LinkVisioneer PaperPort LE Sending a Quick Fax Sending a Fax fromYour PCSending a Fax from the Main Menu 135Sending a Fax from a Windows Application Receiving Faxes into the PC Checklist for the MFC137 Before You BeginViewing Received Faxes Scanning a DocumentResolution 139Scanning Options Contrast Scanning into the PaperPort ViewerImage Type Screen or select Acquire from the File pull-down menuLink option for FAX 750, FAX 770 and FAX 870MC 142 Public switched telephone network Automatic/Super Light/Super Dark manual settingDesktop facsimile transceiver ITU-TS GroupPower source 145 GlossaryDelayed Fax Sends your fax at a later time that day 147 L O S S a R Y 103 15418, 33 11433, 35 33, 3471, 73, 86 20, 36, 39151 N D E 153 For Customer ServiceUSA1-800-521-2846 Brother’s Bulletin Board Numbers are USA1-888-298-3616Voice 154Visit us on the World Wide Web