Mailbox System, Activate the Mailbox | Ericsson 4422 manual

Mailbox System

Mailbox System

While you are away from the office, callers can leave messages in your mailbox. You are also able to configure your mailbox with your personal greeting, see section “Change your Personal Greeting” on page 59.

The first time you enter the mailbox system (only possible from own extension), you might be requested to change your password if it is default (0000). See section “Change Password” on page 62 or follow the voice announcements.

Note: To use the mailbox system, your extension has to be authorized by the system administrator.

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Activate the Mailbox

Divert your extension to the mailbox system.

Press.

Enter the number of the mailbox system.

Ask the system administrator for the defined mailbox system number.

Press to activate the diversion.

Verification tone.

Press to finish the procedure.

BusinessPhone – Ericsson Dialog 4422 IP Office

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Ericsson 4422 manual Mailbox System, Activate the Mailbox, Press Enter the number of the mailbox system

Contents

Cover Page Graphic User Guide EN/LZTBS 180 344 R2A Ericsson Enterprise AB Table of Contents Welcome Copyright WarrantyDeclaration of Conformity Read these safety instructions before use Safety instructionsImportant User Information Disposal of the product Description Programmable keys SettingsVolume control keys / Navigation keys Display Loudspeaker Handset with hearing aid function Power adapter connectionHeadset key Clear key / Exit key / Log off key Hidden key functions Lamp Indications Display Information Display symbols Menu Structure Tones & Signals Phone Reset the phonePress simultaneously for at least one second to reset Start the Phone Log On/Off Connect the phone to the local network Start the Phone Startup procedure Press LAN access control network authenticationEnter your password Enter your user identity Display shows Startup procedure Press to update the software =Yes Update softwarePress to use the current version of the software =No Dial your extension number Option 1 SOS call function is disabledLog on Press to log on Option 1 SOS call function is enabled Press to confirm Option Entering letters and numbers Press to switch between upper and lower casePress to correct a wrong entry Press to log off Log offPress to confirm within four seconds Answer Calls Incoming CallsHandsfree Answer a second call To another extension Call pick-up Make Calls Outgoing CallsOr í Line ÔÖ or Â Automatic Callback Replace the handset or press to finish the procedureLift the handset when you are called back Last External Number Redial Intrusion Busy ExtensionDiverted Extension Camp-on Enter the Common Abbreviated Number Abbreviated NumbersCommon Abbreviated Numbers Dial-by-Name Program Individual Abbreviated Numbers Individual Abbreviated NumbersLift the handset and press Enter the Abbreviated Number Lift the handset Press Cancel one specific Individual Abbreviated NumberCancel all Individual Abbreviated Numbers Dial by Contacts Call a list entry Press to access the Call ListCall List Scroll through the list Press to remove the shown entry from the Call List Remove a list entry During Calls Press to switch the loudspeaker on or offGroup Listening Press to end the call Press to switch the loudspeaker onFrom handset to handsfree From handsfree to handset Inquiry MuteRefer back Press Enter the number of the third party TransferTransfer to a busy extension Callback Replace the handset to leave the conference Call WaitingConference Press the flashing Line key Press again to retake the call that has been put on hold Individual HoldCommon Hold Press the Line key Press to send Send MessageCallback message Voice message Diversion when your extension is busy Diversion when there is no answerCall Forwarding Activate Fixed Diversion Diversion when your extension is not activeCancel diversion Fixed Diversion Program and activate Internal Diversion Cancel Internal DiversionPress to cancel the diversion Individual Diversion Program and activate External Diversion Cancel External Diversion Re-activate External Diversion 22*# Press Enter your own extension number Cancel Follow-meFollow-me Activate Follow-me Press Enter extension number Bypass Call Forwarding Pre-defined texts Absence InformationVoice information Press to enter the information Enter InformationPre-defined texts Enter Info Code Enter Completing Info from the table below Press Enter code Enter month and day Voice information Erase information Change InformationSave Use saved information Activate the Mailbox Mailbox SystemPress Enter the number of the mailbox system Deactivate the Mailbox Enter the public number of your company Access the MailboxAccess the mailbox from any other extension Enter the directory number of the mailbox system Listen to your Messages Access the mailbox Forward a Voice Message Change your Personal Greeting Outcall External Notification Send Messages via your MailboxSelect to record and send messages Select to set up outcall notification Change the password via your mailbox Change PasswordChange the password via the telephone Record message Dictaphone FunctionLift the handset Press and record your message Make an external call Group FeaturesKey system Answer an external call Call a group-member Supervision/Telephone AttendanceTraffic situation Pick-up calls for the group Lift the handset Enter the group Call-pick-up code Group Call-pick-upCommon Bell Group Hunting Press Enter the hunt group number Press Press to finish the procedureLog Answer calls Log out Íz# Press to log on the secondary telephone Other Useful FeaturesTandem Configuration To activate the Tandem configuration Reminder To deactivate the Tandem configurationPress to finish programming Answering Doorphone calls Cancel ReminderPress to cancel all settings Press to finish the procedure Doorphone Direct Inward System Access Disa Press Enter Account Number and press Account NumberDtmf Tones Verified or own Account Number Public number Least Cost RoutingUse Least Cost Routing Calling Least Cost Routing Press to enter the Settings menu SettingsProgrammable Keys Press a programmable key Press to select the Programmable Keys menuPress to store the entered number Press to return to the main Settings menu Press + or until the Ring Character option is selected Ring Signal Tone CharacterPress a digit to select a new character Press + or until the Time & date option is selected Time Format WW DD-MM-YYYY Date Format Press + or until the desired format is selected Press + or until the Date Format option is selectedPress to store the selected date format Press + or until the Time option is selected Set the Time Press + or until the Date option is selected Set the Date Press + or until the Language option is selected Language Press + or until the Display Contrast option is selected Display contrast Change the function of the option unit Option unitPress Press + or until the Option unit menu is selected Press + or until the Hearing Level option is Handset and Loudspeaker VolumePress to change the volume Hearing aid compatibility and hearing level Mute Ring Signal Ring Signal VolumePress to suppress the ring signal Press to switch off the ring signal Network SettingsSilent Ringing Austria, Belgium Key panel Accessories Make calls Headset optionalFrom headset to handset From monitoring to headset From handset to headsetHeadset with Group Listening From headset to monitoring Press and hold for at least 4 seconds Headset Preset Pull-out Leaf optional Headset volume Add Microsoft Outlook Contacts Install My Dialog 4000 ContactsMy Dialog 4000 Contacts Exit My Dialog 4000 Contacts Add Microsoft Outlook contacts Web Server Web Server Read Out the IP-AddressPress + or until the Network option is selected Web browser shows Access the Web ServerEnter the web server password Http//XXX.XXX.XXX.XXX Log on Click Add to Contacts Click Write the name and number Access the web serverSee chapter Access the Web Server on Column Click to save the name and the number to Contacts Name Click Select one of the options belowDelete call list Click Click Enter the new password SettingsChange web server password Change*******password Log off Settings Programmable Keys Current tone character is displayed Settings sub-menu will be displayedCurrent level is shown in bold characters Dialog 4422 v phone only Connections Between External Lines Useful Hints Glossary Least Cost Routing Password SystemInformation Intrusion Install Cables InstallationChange cables Install Stands and Adapt Telephone Install card Install key panel optional Stand positioning Install card Remove the protective film from the guiding rails Install Pull-out Leaf optionalInsert the pull-out leaf 116 Wall Mounting Mount screws according to measures and attach the phone Placing the Telephone Cleaning the Telephone Fault Check List Troubleshooting 120 Index BusinessPhone Ericsson Dialog 4422 IP Office 121 122 BusinessPhone Ericsson Dialog 4422 IP Office 123 124 BusinessPhone Ericsson Dialog 4422 IP Office 125 126 BusinessPhone Ericsson Dialog 4422 IP Office 127