Access the Mailbox | Ericsson 4422 specification

Mailbox System

Access the Mailbox

The following mailbox functions can be accessed from your own extension, any other internal extension or from an external position (e.g. mobile phone)

• Listen to available messages

• Change your personal greeting

• Send messages

• Set up Outcall (External) Notification (configuration dependent)

• Change your password

Message ÕÔ	Access the mailbox from your own extension
	Press
	Listen and follow the voice announcements in the main menu.
	Note: Depending on the configuration, you might be asked
	for your password before you can enter your mailbox.

z

z z

Access the mailbox from any other extension

Enter the directory number of the mailbox system.

Listen and follow the voice announcements in the main menu.

Access the mailbox from an external position (e.g. mobile phone)

Enter the public number of your company.

Enter the directory number of the mailbox system. Listen and follow the voice announcements in the main menu.

BusinessPhone – Ericsson Dialog 4422 IP Office

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Ericsson 4422 Access the Mailbox, Access the mailbox from any other extension, Enter the public number of your company

Contents

Cover Page Graphic User Guide EN/LZTBS 180 344 R2A Ericsson Enterprise AB Table of Contents Welcome Warranty CopyrightDeclaration of Conformity Safety instructions Read these safety instructions before useImportant User Information Disposal of the product Description Volume control keys / Navigation keys SettingsDisplay Programmable keys Headset key Power adapter connectionClear key / Exit key / Log off key Loudspeaker Handset with hearing aid function Hidden key functions Lamp Indications Display Information Display symbols Menu Structure Tones & Signals Press simultaneously for at least one second to reset Reset the phoneStart the Phone Log On/Off Phone Connect the phone to the local network Start the Phone Startup procedure Enter your password LAN access control network authenticationEnter your user identity Press Display shows Startup procedure Update software Press to update the software =YesPress to use the current version of the software =No Log on Option 1 SOS call function is disabledPress to log on Dial your extension number Option 1 SOS call function is enabled Press to confirm Option Press to switch between upper and lower case Entering letters and numbersPress to correct a wrong entry Log off Press to log offPress to confirm within four seconds Incoming Calls Answer CallsHandsfree Answer a second call To another extension Call pick-up Outgoing Calls Make CallsOr í Line ÔÖ or Â Lift the handset when you are called back Replace the handset or press to finish the procedureLast External Number Redial Automatic Callback Diverted Extension Busy ExtensionCamp-on Intrusion Common Abbreviated Numbers Abbreviated NumbersDial-by-Name Enter the Common Abbreviated Number Individual Abbreviated Numbers Program Individual Abbreviated NumbersLift the handset and press Enter the Abbreviated Number Cancel all Individual Abbreviated Numbers Cancel one specific Individual Abbreviated NumberDial by Contacts Lift the handset Press Call List Press to access the Call ListScroll through the list Call a list entry Press to remove the shown entry from the Call List Remove a list entry Press to switch the loudspeaker on or off During CallsGroup Listening From handset to handsfree Press to switch the loudspeaker onFrom handsfree to handset Press to end the call Mute InquiryRefer back Transfer to a busy extension TransferCallback Press Enter the number of the third party Conference Call WaitingPress the flashing Line key Replace the handset to leave the conference Common Hold Individual HoldPress the Line key Press again to retake the call that has been put on hold Callback message Send MessageVoice message Press to send Diversion when there is no answer Diversion when your extension is busyCall Forwarding Cancel diversion Diversion when your extension is not activeFixed Diversion Activate Fixed Diversion Press to cancel the diversion Cancel Internal DiversionIndividual Diversion Program and activate Internal Diversion Program and activate External Diversion Cancel External Diversion Re-activate External Diversion 22*# Follow-me Cancel Follow-meActivate Follow-me Press Enter your own extension number Press Enter extension number Bypass Call Forwarding Absence Information Pre-defined textsVoice information Pre-defined texts Enter InformationEnter Info Code Enter Completing Info from the table below Press to enter the information Press Enter code Enter month and day Voice information Save Change InformationUse saved information Erase information Mailbox System Activate the MailboxPress Enter the number of the mailbox system Deactivate the Mailbox Access the mailbox from any other extension Access the MailboxEnter the directory number of the mailbox system Enter the public number of your company Listen to your Messages Access the mailbox Forward a Voice Message Change your Personal Greeting Send Messages via your Mailbox Outcall External NotificationSelect to record and send messages Select to set up outcall notification Change Password Change the password via your mailboxChange the password via the telephone Dictaphone Function Record messageLift the handset Press and record your message Key system Group FeaturesAnswer an external call Make an external call Traffic situation Supervision/Telephone AttendancePick-up calls for the group Call a group-member Common Bell Group Call-pick-upGroup Hunting Lift the handset Enter the group Call-pick-up code Log Press Press to finish the procedureAnswer calls Press Enter the hunt group number Log out Íz# Tandem Configuration Other Useful FeaturesTo activate the Tandem configuration Press to log on the secondary telephone To deactivate the Tandem configuration ReminderPress to finish programming Press to cancel all settings Press to finish the procedure Cancel ReminderDoorphone Answering Doorphone calls Direct Inward System Access Disa Dtmf Tones Account NumberVerified or own Account Number Press Enter Account Number and press Use Least Cost Routing Least Cost RoutingCalling Least Cost Routing Public number Settings Press to enter the Settings menuProgrammable Keys Press to select the Programmable Keys menu Press a programmable keyPress to store the entered number Press to return to the main Settings menu Ring Signal Tone Character Press + or until the Ring Character option is selectedPress a digit to select a new character Press + or until the Time & date option is selected Time Format WW DD-MM-YYYY Date Format Press + or until the Date Format option is selected Press + or until the desired format is selectedPress to store the selected date format Press + or until the Time option is selected Set the Time Press + or until the Date option is selected Set the Date Press + or until the Language option is selected Language Press + or until the Display Contrast option is selected Display contrast Option unit Change the function of the option unitPress Press + or until the Option unit menu is selected Press to change the volume Handset and Loudspeaker VolumeHearing aid compatibility and hearing level Press + or until the Hearing Level option is Ring Signal Volume Mute Ring SignalPress to suppress the ring signal Network Settings Press to switch off the ring signalSilent Ringing Austria, Belgium Key panel Accessories Headset optional Make callsFrom headset to handset Headset with Group Listening From handset to headsetFrom headset to monitoring From monitoring to headset Press and hold for at least 4 seconds Headset Preset Pull-out Leaf optional Headset volume Install My Dialog 4000 Contacts Add Microsoft Outlook ContactsMy Dialog 4000 Contacts Exit My Dialog 4000 Contacts Add Microsoft Outlook contacts Web Server Read Out the IP-Address Web ServerPress + or until the Network option is selected Enter the web server password Access the Web ServerHttp//XXX.XXX.XXX.XXX Web browser shows Log on Click See chapter Access the Web Server on Access the web serverColumn Add to Contacts Click Write the name and number Name Click Select one of the options below Click to save the name and the number to ContactsDelete call list Click Change web server password SettingsChange*******password Log off Click Enter the new password Settings Programmable Keys Current level is shown in bold characters Settings sub-menu will be displayedDialog 4422 v phone only Current tone character is displayed Connections Between External Lines Useful Hints Glossary Information Password SystemIntrusion Least Cost Routing Installation Install CablesChange cables Install Stands and Adapt Telephone Install card Install key panel optional Stand positioning Install card Install Pull-out Leaf optional Remove the protective film from the guiding railsInsert the pull-out leaf 116 Wall Mounting Mount screws according to measures and attach the phone Placing the Telephone Cleaning the Telephone Fault Check List Troubleshooting 120 Index BusinessPhone Ericsson Dialog 4422 IP Office 121 122 BusinessPhone Ericsson Dialog 4422 IP Office 123 124 BusinessPhone Ericsson Dialog 4422 IP Office 125 126 BusinessPhone Ericsson Dialog 4422 IP Office 127