Listen to your Messages, Access the mailbox | Ericsson 4422 specs

Mailbox System

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Listen to your Messages

Received messages are divided into the following three categories:

•New messages (not heard); indicated by a flashing message LED and a special dial tone.

•Heard messages; indicated by a lighting message LED and a special dial tone.

•Stored messages; not indicated.

Note: Messages are deleted from the system after a certain time. Please ask your system administrator regarding this.

Access the mailbox.

(See chapter “Access the Mailbox” on page 57.)

Listen and follow the voice announcements in the main menu.

Select to listen to available messages

Note: If there are no messages in your mailbox, the option to listen to your messages will not be available.

Select one of the three message categories (new, heard, stored).

Listen to your messages and follow the voice announcements in the dedicated menu.

•play message again

•forward a message

•get date and time info

•pause during play

•play previous message

•store message

•play next message

•erase message

Note: Voice messages will be heard. “Call me” messages will call the sender (these messages cannot be stored).

Press to finish the procedure.

58	BusinessPhone – Ericsson Dialog 4422 IP Office

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Ericsson 4422 manual Listen to your Messages, Access the mailbox

Contents

User Guide Cover Page Graphic EN/LZTBS 180 344 R2A Ericsson Enterprise AB Table of Contents Welcome Copyright WarrantyDeclaration of Conformity Read these safety instructions before use Safety instructionsImportant User Information Disposal of the product Description Display SettingsVolume control keys / Navigation keys Programmable keys Clear key / Exit key / Log off key Power adapter connectionHeadset key Loudspeaker Handset with hearing aid function Lamp Indications Hidden key functions Display Information Display symbols Menu Structure Tones & Signals Start the Phone Log On/Off Reset the phonePress simultaneously for at least one second to reset Phone Start the Phone Startup procedure Connect the phone to the local network Enter your user identity LAN access control network authenticationEnter your password Press Startup procedure Display shows Press to update the software =Yes Update softwarePress to use the current version of the software =No Press to log on Option 1 SOS call function is disabledLog on Dial your extension number Option 1 SOS call function is enabled Option Press to confirm Entering letters and numbers Press to switch between upper and lower casePress to correct a wrong entry Press to log off Log offPress to confirm within four seconds Answer Calls Incoming CallsHandsfree To another extension Call pick-up Answer a second call Make Calls Outgoing CallsOr í Line ÔÖ or Â Last External Number Redial Replace the handset or press to finish the procedureLift the handset when you are called back Automatic Callback Camp-on Busy ExtensionDiverted Extension Intrusion Dial-by-Name Abbreviated NumbersCommon Abbreviated Numbers Enter the Common Abbreviated Number Program Individual Abbreviated Numbers Individual Abbreviated NumbersLift the handset and press Enter the Abbreviated Number Dial by Contacts Cancel one specific Individual Abbreviated NumberCancel all Individual Abbreviated Numbers Lift the handset Press Scroll through the list Press to access the Call ListCall List Call a list entry Remove a list entry Press to remove the shown entry from the Call List During Calls Press to switch the loudspeaker on or offGroup Listening From handsfree to handset Press to switch the loudspeaker onFrom handset to handsfree Press to end the call Inquiry MuteRefer back Callback TransferTransfer to a busy extension Press Enter the number of the third party Press the flashing Line key Call WaitingConference Replace the handset to leave the conference Press the Line key Individual HoldCommon Hold Press again to retake the call that has been put on hold Voice message Send MessageCallback message Press to send Diversion when your extension is busy Diversion when there is no answerCall Forwarding Fixed Diversion Diversion when your extension is not activeCancel diversion Activate Fixed Diversion Individual Diversion Cancel Internal DiversionPress to cancel the diversion Program and activate Internal Diversion Cancel External Diversion Program and activate External Diversion 22*# Re-activate External Diversion Activate Follow-me Cancel Follow-meFollow-me Press Enter your own extension number Bypass Call Forwarding Press Enter extension number Pre-defined texts Absence InformationVoice information Enter Info Code Enter Completing Info from the table below Enter InformationPre-defined texts Press to enter the information Voice information Press Enter code Enter month and day Use saved information Change InformationSave Erase information Activate the Mailbox Mailbox SystemPress Enter the number of the mailbox system Deactivate the Mailbox Enter the directory number of the mailbox system Access the MailboxAccess the mailbox from any other extension Enter the public number of your company Access the mailbox Listen to your Messages Change your Personal Greeting Forward a Voice Message Outcall External Notification Send Messages via your MailboxSelect to record and send messages Select to set up outcall notification Change the password via your mailbox Change PasswordChange the password via the telephone Record message Dictaphone FunctionLift the handset Press and record your message Answer an external call Group FeaturesKey system Make an external call Pick-up calls for the group Supervision/Telephone AttendanceTraffic situation Call a group-member Group Hunting Group Call-pick-upCommon Bell Lift the handset Enter the group Call-pick-up code Answer calls Press Press to finish the procedureLog Press Enter the hunt group number Íz# Log out To activate the Tandem configuration Other Useful FeaturesTandem Configuration Press to log on the secondary telephone Reminder To deactivate the Tandem configurationPress to finish programming Doorphone Cancel ReminderPress to cancel all settings Press to finish the procedure Answering Doorphone calls Direct Inward System Access Disa Verified or own Account Number Account NumberDtmf Tones Press Enter Account Number and press Calling Least Cost Routing Least Cost RoutingUse Least Cost Routing Public number Press to enter the Settings menu SettingsProgrammable Keys Press a programmable key Press to select the Programmable Keys menuPress to store the entered number Press to return to the main Settings menu Press + or until the Ring Character option is selected Ring Signal Tone CharacterPress a digit to select a new character Time Format Press + or until the Time & date option is selected Date Format WW DD-MM-YYYY Press + or until the desired format is selected Press + or until the Date Format option is selectedPress to store the selected date format Set the Time Press + or until the Time option is selected Set the Date Press + or until the Date option is selected Language Press + or until the Language option is selected Display contrast Press + or until the Display Contrast option is selected Change the function of the option unit Option unitPress Press + or until the Option unit menu is selected Hearing aid compatibility and hearing level Handset and Loudspeaker VolumePress to change the volume Press + or until the Hearing Level option is Mute Ring Signal Ring Signal VolumePress to suppress the ring signal Press to switch off the ring signal Network SettingsSilent Ringing Austria, Belgium Accessories Key panel Make calls Headset optionalFrom headset to handset From headset to monitoring From handset to headsetHeadset with Group Listening From monitoring to headset Headset Preset Press and hold for at least 4 seconds Headset volume Pull-out Leaf optional Add Microsoft Outlook Contacts Install My Dialog 4000 ContactsMy Dialog 4000 Contacts Add Microsoft Outlook contacts Exit My Dialog 4000 Contacts Web Server Web Server Read Out the IP-AddressPress + or until the Network option is selected Http//XXX.XXX.XXX.XXX Access the Web ServerEnter the web server password Web browser shows Log on Click Column Access the web serverSee chapter Access the Web Server on Add to Contacts Click Write the name and number Click to save the name and the number to Contacts Name Click Select one of the options belowDelete call list Click Change*******password Log off SettingsChange web server password Click Enter the new password Settings Programmable Keys Dialog 4422 v phone only Settings sub-menu will be displayedCurrent level is shown in bold characters Current tone character is displayed Useful Hints Connections Between External Lines Glossary Intrusion Password SystemInformation Least Cost Routing Install Cables InstallationChange cables Install Stands and Adapt Telephone Install card Install key panel optional Stand positioning Install card Remove the protective film from the guiding rails Install Pull-out Leaf optionalInsert the pull-out leaf Wall Mounting 116 Mount screws according to measures and attach the phone Cleaning the Telephone Placing the Telephone Troubleshooting Fault Check List Index 120 BusinessPhone Ericsson Dialog 4422 IP Office 121 122 BusinessPhone Ericsson Dialog 4422 IP Office 123 124 BusinessPhone Ericsson Dialog 4422 IP Office 125 126 BusinessPhone Ericsson Dialog 4422 IP Office 127