Common Mailbox system

Messages

Â Ô

2nd Ô Diversion z

2nd ÕÔ Diversion í

2nd ÕÔ Diversion

Common Mailbox Ô

If you divert your telephone to a Common Mailbox, the callers are able to leave messages there. The difference between your Individual Mailbox and a Common one is that a Common Mailbox can be used by more than one user.

Activate

Divert your extension to the Mailbox system.

Press.

Enter the Common Mailbox number.

Please ask the system administrator for your defined Mailbox number.

Press.

Press to finish the procedure.

When the diversion to your Mailbox is activated, the Diversion lamp shows steady light.

Deactivate

Press.

Retrieve messages - internally

Press the Common Mailbox key (pre-programmed).

During the procedure you will be asked for your extension number and your Password. See section “Security” on page 77.

70	BusinessPhone – Dialog 4223 Professional / Dialog 3213

Page 70

Image 70

Garmin 4223 Common Mailbox system, Press Enter the Common Mailbox number, Press the Common Mailbox key pre-programmed

Contents

BusinessPhone Communication Platform User GuideCover Page Graphic EN/LZTBS 170 322 R1A Ericsson Enterprise AB Table of Contents Welcome Copyright WarrantyDeclaration of Conformity Description 2nd DisplayMenu Function keys Message / Info Clear Volume controlHeadset Microphone Optional key panel Dialog 3213 Executive Dual-Function programmable keys A-N Dual-Function programmable key C / Headset key Microphone Optional key panel A-Q Phone keys Dialog 4223 / Dialog Key Dialog ÕÔ ÖÔ ÖÔ ÕÔ Lamp indications Display info Status information Missed calls Tones External ringing signal SignalsInternal ringing signal Automatic Callback signal External calls Incoming CallsInternal calls Answer calls Allow calls on Line Pick-upTo another extension Call pick-up Answer a second call Save Redial Silent RingingSave and redial incoming calls Save number Make calls Outgoing CallsU d or í Save external number Last External Number RedialPress to redial the last dialled external number Or í u Replace the handset or press to finish the procedureLift the handset when you are called back Automatic Callback Activate Or íAutomatic Redial Press to activate pre-programmed Automatic Redial request pre-programmed Press the relevant programmable key to cancelPause Press to pause pre-programmed Camp-on Busy extensionCamp-on Intrusion Option 1 Via a programmable key Diverted extensionAbbreviated Numbers Press Enter extension number Common Abbreviated Numbers Option 2 Via the keypad Prog ShortA Ô-no Individual Abbreviated Numbers via a programmable keyProgram Individual Abbreviated Number Store Individual Abbreviated Numbers via the keypadPress and enter the Abbreviated Number Ôkey #51#Dial-by-Name Enter ChangePress see display and dial the number Use the System Phonebook System PhonebookDirectory Make a Call Search routine was successful Group Listening During CallsFrom handset to handsfree Mute From handsfree to handsetInquiry Transfer Refer BackTransfer Transfer to a busy extension Conference Â dCall Waiting Callback Individual Hold Common Hold Call List Retrieve calls List Return Press to return to the previous display see display Show date, time and call attempts for the selected callErase calls from the Call List Erase Press to erase the selected call see display Cost Indication 41#Call Metering Cost-off Read out your own cost counter 46# 45#Cost of the last call Read out cost counter for others Press to read out an extension counter see display Activate Caller Trunk Return Reset PrintPress to read out a trunk line counter see display Display Press to show the counter on the display see display Printout Austria Printout contents Integrated System Check Check Display Next cost/pulse Reset ReturnPress to display the fault records see display Press to initiate a System Check see display Diversion when caller receives busy tone Diversion when there is no answerCall Forwarding Fixed Diversion Cancel diversionPress Press to cancel diversion Activate Fixed Diversion Prog Press see display Program Fixed Diversion addressDiversion Dial new diversion address Program and activate Internal Diversion Cancel Internal DiversionIndividual Diversion Press Press and dial the new directory number Program and activate a new External Diversion address Cancel External Diversion#22# Press to activate the Individual Diversion Re-activate External Diversion 22*#Dial to activate the programmed External Diversion Activate Follow-me Cancel Follow-meFollow-me Press Dial your number Pre-defined texts Absence InformationVoice information Pre-text Next-info Enter informationLeave absence Pre-defined texts Voice information Activate Pre-text Next-infoActivate Free text Change EraseLeave information for another extension Voice info programmed Receive info for diverted callsText info programmed Div-infoPress and hold to read Text info see display Enter your Password again and press Password protectionEnter your new Password and press # z# Deactivate Press Press to finish the procedureIndividual Mailbox system Personal Greeting Erase a greeting Greeting DiversionErase Diversion Retrieve messages internally Notification with Mailbox access Outcall External Notification Outcall AdministrProgram Notification number and time Number Activate/deactivate the Notification Administr outcall on OffImmediate Save Check and store received messages Select message category see display Receive New Call-back Next erase storePress to store the message see display Receive new Voice Forward Forward a Voice message Press Enter the Common Mailbox number Common Mailbox systemPress the Common Mailbox key pre-programmed Direct message Send MessageSend z Call-back Press Press see display and enter the extension number Text During an unanswered callVoice Call-backPress to send a Call Me message see display Own Others Check sent messagesCheck Own messages Returned messages Sent-back Pause Play-back Record Activate 58#Dictaphone function Record message Conversation Recording Press the Recording key pre-programmed Press Enter your new Password #*72* zz Change PasswordPress to select a new Password Security Bypass own extension Bypass blocked extension72* zz Bypass another extension Block extension Press Enter your Password Press to re-open72# Unblock extension Answer an external call Group FeaturesKey system Make an external call Traffic situation Supervision/Telephone AttendanceGroup Call-pick-up Pick-up calls for the group Answer Paging Loudspeaker PagingCommon Bell Press again and hold the key pre-programmed To log into one hunt group *28 Group HuntingLog Press Enter the hunt group code Answer Group Hunting calls in the normal way Answer callsLog out To log out from all hunt Groups #28**# Press Isdn Facilities Number Identification Answer an incoming call from an ISDN-line Make an external call on an ISDN-line Desired extension 4736 will be answered by extension Malicious Call Identification 39#Press to register the connected number pre-programmed Number Secrecy To activate the Tandem configuration Other Useful FeaturesTandem configuration 28# Reminder To deactivate the Tandem configuration#28# Transferring a call between members of a Tandem unit Background Music Cancel Reminder#32# Doorphone Press Dial the door-opener’s directory number Night SwitchingOpening of the doorlock Press to activate or deactivate pre-programmed Direct Inward System Access Disa Verified or own Account Number Account NumberPress pre-programmed Enter Account Number and press Dtmf Tones Cancel Immediate AnswerImmediate Answer Networking IP Calls Calling Least Cost Routing Least Cost RoutingUse Least Cost Routing Public number Press a digit 444 ì 66 ìPress repeatedly Settings Change Forward Enter Store Program a functionPress see display Enter associated number Select ringing character Enter ProgChange Forward Select ringing character 0 Function codes and required data Pause Automatic Redial Austria, Belgium Press to change the volume Handset and loudspeaker volumePress and hold simultaneously until a ring signal is heard Ringing volume Ringing signalRinging type Ringing character Melody programmingCharacter Press see display Press to insert notes Programming modeProgramming mode options Press to change Press to insert a short pause Press the flashing Line key Press to exit program modePress to erase the note to the left of the cursor Display contrast Dialog 4223 Professional AccessoriesExpansion key panel Dialog 3213 Executive Option unit Tape recorder Extra handsetDialog Make calls Headset Dialog 4223 ProfessionalActivate/Deactivate the headset Headset to handset Handsfree to headset Headset with Group ListeningHeadset to handsfree Press Press the Headset key Headset Dialog Press the Headset key optional Press Press the Headset key optional Useful Hints Connections between external lines Glossary Extension Night SwitchingPassword Function code Transfer Third partyTie line Trunk line Dialog 4223 Professional Install cables InstallationChange cables Install stands and adapt telephone Install key panels Stand positioning 1-4 key panels Install card Remove the protective film from the guiding rails Install pullout leafInsert the pullout leaf Wall mounting handset hook Cleaning the telephone Install cardPlacing the telephone Dialog 3213 Executive Install cables Install stand and adjust telephone Install key panel 132 Index BusinessPhone Dialog 4223 Professional / Dialog 133 134 BusinessPhone Dialog 4223 Professional / Dialog 135 136 BusinessPhone Dialog 4223 Professional / Dialog 137

Garmin 4223 manual Common Mailbox system, Press Enter the Common Mailbox number

Models: 4223