Garmin 4223 - page 70

Messages

BusinessPhone – Dialog 4223 Professional / Dialog 321370

Common Mailbox system

If you divert your telephone to a Common Mailbox, the callers are

able to leave messages there. The difference between your

Individual Mailbox and a Common one is that a Common Mailbox

can be used by more than one user.

Activate

Divert your extension to the Mailbox system.

Â2nd ÔPress.

Diversion ÔPress.

zEnter the Common Mailbox number.

Please ask the system administrator for your defined Mailbox

number.

2nd ÔPress.

Diversion ÕÔPress.

íPress to finish the procedure.

When the diversion to your Mailbox is activated, the Diversion lamp

shows steady light.

Deactivate

2nd ÔPress.

Diversion ÕÔPress.

Retrieve messages - internally

CommonMailbox ÔPress the Common Mailbox key (pre-programmed).

During the procedure you will be asked for your extension number

and your Password. See section “Security” on page77.

Contents

Main ? Dialog 4223 Professional / Dialog 3213 User Guide BusinessPhone Communication Platform Page Table of Contents Welcome Copyright Warranty Declaration of Conformity Description Dialog 4223 Professional Page Page Dialog 3213 Executive Page Page Page Page Display info Status information Ton es Page Incoming Calls Internal calls External calls Answer calls u Handsfree To another extension (Call pick-up) z pick-up Allow calls on Line 2 Answer a second call Silent Ringing Save and redial incoming calls z 0z u d or Handsfree *** Save external number Automatic Callback call-back dor Replace the handset or press to finish the procedure. u Automatic Redial Activate dor Replace the handset or press to finish the procedure. u Cancel Pause Busy extension Diverted extension *60* z Abbreviated Numbers Option 1 - Via a programmable key Option 2 - Via the keypad Common Abbreviated Numbers z Individual Abbreviated Numbers via a programmable key Program Individual Abbreviated Number prog short-no. _A 0z Page Page change enter zPress (see display) and dial the number. store System Phonebook Use the System Phonebook directory internal external Make a Call Page Refer Back Press to put the first call on hold. Transfer z transfer d u dPress and replace the handset to answer in handsfree mode. Conference z conf z Call List Retrieve calls list next call Page Call Metering Cost Indication cost-off *41# Cost of the last call *46# Read out your own cost counter Read out cost counter for others other z display detail next Printout Printout contents Integrated System Check check return display next cost/pulse Call Forwarding Diversion when there is no answer Diversion when caller receives busy tone Page Program Fixed Diversion address prog diversion z store Individual Diversion Program and activate Internal Diversion 2nd Press. Cancel Internal Diversion Page Page Page Absence Information Enter information leave absence Pre-defined texts pre-text next-info z activate pre-text next-info 0627 activate Voice information Free text Change information z Receive info for diverted calls Messages Password protection z# z#Enter your Password again and press. Page greeting diversion Erase a greeting z erase diversion z Outcall (External) Notification 0 z z Page receive new call-back next erase store Forward a Voice message receive new z forward Page Retrieve messages - externally z z Send Message Direct message send zPress (see display) and enter the extension number. send call-back Page Check sent messages Returned messages sent-back Dictaphone function *58# Conversation Recording Page Page Page Group Features Key system Answer an external call Make an external call z Supervision/Telephone Attendance z Traffic situation Pick-up calls for the group Call a group member Group Call-pick-up z Group Hunting Log in z Answer calls Log out z ISDN Facilities Number Identification Answer an incoming call from an ISDN-line Make an external call on an ISDN-line Malicious Call Identification *39# Number Secrecy Other Useful Features Tandem configuration To activate the Tandem configuration *28# Page Page Opening of the doorlock z Intercom Line Night Switching Direct Inward System Access (DISA) z z z Account Number Verified or own Account Number *9* z# DTMF Tones z Immediate Answer Cancel Immediate Answer Networking IP Calls *61* Least Cost Routing Use Least Cost Routing 0z Calling Least Cost Routing z 0z Page Settings Program a function _A z _A 204 1 Function codes and required data Alternative programming for Automatic Callback, Camp-on, Intrusion Page Ringing signal Ringing character character next Melody programming Melody Mode *7 # Page Page Page Accessories Expansion key panel Dialog 4223 Professional Dialog 3213 Executive Page Dialog 3213 Extra handset Tape recorder Page Page Page Page Useful Hints Connections between external lines Glossary Page Page Installation Page Install key panels Page Page Wall mounting handset hook Install card Placing the telephone Cleaning the telephone Page Page Install key panel Page Index