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Konica Minolta Fax 9930 user manual Advanced Operations 106

Models: Fax 9930

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Advanced Operations	106
Delayed Faxing	107
What is Delayed Faxing?	107
Delayed Fax vs. Delayed Batch	107
Sending a Delayed Fax	108
Canceling Delayed Transmissions	109
Delayed Batch Transmission	110
Program the Delayed Batch Destination Number	110
Setting the Batch TX Time Function	111
Send a Fax as Part of a Delayed Batch	112
Canceling Delayed Batch Transmissions	113
Priority Transmission	114
Sending a Priority TX	114

Confidential Faxes	115
Programming Personal (Confidential) Mailboxes	116
Creating a Personal (Confidential) Mailbox	117
Changing a Password	118
Closing a Mailbox	119
Sending Confidential Faxes	120
Receiving Confidential Faxes	121
Knowing You’ve Received a Confidential Fax	122
Confidential Reception Report	122
Printing Confidential Faxes	122
Deleting Confidential Faxes	123
Call Forwarding	124
Set a Forwarding Number	124
Set the Auto Answer Mode to FWD	125
Clear Forwarding Mode	125
Forward on Paper/Toner Error	126
Setting a Paper/Toner Error Forwarding Number	126

User’s Manual ix

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Konica Minolta Fax 9930 user manual Advanced Operations 106

Contents

FAX User’s Manual Ii Konica FAX Contents Installation Selecting Functions and Settings Setting Basic Features Programming Speed Dial Numbers Basic Faxing Sending a Fax to Multiple Locations Advanced Operations 106 Konica FAX Customizing Features and Operations 147 Reports 160 Maintenance 172 Index 215 Help and Helpful Hints Where is the Help Key? What Does Help Do?Help List Function ListSaving Money Delayed TransmissionRelay Faxing ControlAccess toYour Machine Help Button Dual AccessSaving Time Speed Dial NumbersHelpful Hints Send a Fax and Save the NumberQuick Message Confirmation Report Checking Information During TransmissionsHelp and Function Lists Press Help and these lists print Configuration ReportReferences Telephone DirectoryRecording Addresses and Passwords Introduction Konica Web SiteFeatures User’s Manual Getting to Know Your Machine Refer to the illustrations for the location of the itemsManual Paper Feeder Tray Konica FAX 2220 Konica FAX Control Panel Keys and Indicators Shift Down Key Use this key to Shift Left Key Use this key toShift Right Key Use this key to Enter Key Use this key to Internet characters @ space % lStart/Copy Key Use this key to Stop Key Using One-Touch Keys for Programming Using One-Touch Keys for DialingUsing One-Touch Keys for Search One-Touch KeypadOther Special character keys , @ / \ . + Signal Tones Accessing Second Panel of One-Touch KeysInstallation Safety Installation HintsOperation and Maintenance Toner Cartridge and Image Drum HandlingGetting Started Where to Install Your Fax MachineToner Emergency First Aid Unpacking Setting Up Your Fax Machine User’s Manual Installing the Toner Cartridge User’s Manual Connecting to the Telephone Line Attaching the Document StackerHandset Connecting Optional External DevicesTelephone Answering Machine Connecting PowerAnswering Machine and Telephone Loading Paper To 75% of the original lengthSelecting Functions and Settings Navigating the Function Menu Menu Structure Function Options SettingsPrimary Menu Functions StepAccess Setting FeaturesUsing the Help Key Speed AccessUsing Step Access Speed Access Numbers Using Speed AccessPress Menu/Exit ID/Password Programming SpeedAccess Numbers by Type ClockAdjustmentMachine Settings Incoming Options SpeedAccess Numbers by Type Dial OptionsReport Options SpeedAccess Numbers by Type LAN Options Setting the Date and Time Setting Basic FeaturesSetting the Language Setting the TSI/CSI and Sender ID Setting Your Fax Machine’s IDSender ID Auto Receive Mode FAX Setting the Answering ModeProcedure List of ModesTelephone/Fax Mode T/F Manual Receive Mode TELTelephone Answering Device Mode TAD Forwarding Mode FWD Memory Reception Mode MEMPC Fax Mode PC Dial and Incoming Call Parameter Settings Setting Dial and Incoming Call ParametersRedial Interval Dial Parameter SettingsRedial Tries Auto StartTone/Pulse MF/DP Busy Tone DetectTone MF Duration FLASH/EARTH/NORMAL Incoming Ring Incoming Call ParametersRemote Receive PC/FAX Switch Continuous ToneOther Basic Parameters Monitor VolumeBuzzer Volume User Language’ST Paper Size Connecting to a PBXPaper-Size Setting ’ND Paper SizeEntering a PBX Dial Prefix Clearing the PBX Dial PrefixProgramming Speed Dial Numbers Types of Speed Dial Numbers One-Touch Speed Dials Or 3 Digit Speed Dials Group FaxingName Programming One-Touch and 2 or 3 Digit Speed Dial NumbersCollect Information Primary Telephone Number LOC#Communications Speed Echo Protection StateOther Keys Program the InformationNumeric Keypad One-Touch Keypad Alphabet Keys #1-27, except #20 Use these keys forKonica FAX Digit Speed Dial Numbers are spaces 81 to Programming a Speed DialOne-Touch Speed Dial Numbers are spaces 01 to Digit Speed Dial Numbers are spaces 100 toSelect Communication Speed, press Enter Using Clear Clearing a Speed DialCreating a Chain Dial Number Chain DialingDialing the Chain Dial Number Programming a Group Document Guidelines Basic FaxingGeneral Length Paper WeightWidth Paper ThicknessLoading Documents Resolution ContrastUsing 2 or 3-digit Speed Dial ProcedureUsing a One Touch Speed Dial Key Sending a FaxUsing the Numeric Keypad Using the Search FunctionUsing An External Telephone Rejecting Unsolicited Fax Messages Setting a Closed NetworkClosed Network Power Failures Power Outage ReportDisplay Messages LocationRedialing Basic Faxing SituationsReal-Time Dialing Confirming ResultsStopping a Transmission Receiving Faxes ManuallyNo Toner Reception No Paper ReceptionIf your machine runs out of paper When Are Memory Messages Printed? When Are Faxes Received to Memory?Receiving Faxes to Memory Active Memory Files Report Memory Message LimitationsPrinting the Active Memory Files Report Erasing Messages Received in Memory Without Printing Them Canceling Messages Stored in MemoryPrinting Messages Stored in Memory MSG. in MEMORY, Printing displaysMessages in Memory and Power Losses Power Outage ReportDual Access What You Can Do While Making CopiesWhat You Can Do While Sending a Fax What You Can Do While Receiving a Fax Making Copies To Make CopiesManual Paper Feeder If the lever is set for face up, faxing is disabled Face Up Stacking/Face Down StackingSending a Fax to Multiple Locations Group vs. BroadcastGroup Fax Broadcast FaxWhat is a Group Fax? Group FaxingProgramming a Group Deleting and Groups At Select Locationss, press EnterBy Name Press the Speed Dial Search key Sending a Fax to a GroupFinding a Group Name By Number Press the Speed Dial Search keyUsing Speed Dial/Search Enter 1-ST CharSending a Broadcast Fax What is a Broadcast Fax?Broadcasting To delete an entry, press to back upAdvanced Operations What is Delayed Faxing? Delayed FaxingDelayed Fax vs. Delayed Batch Sending a Delayed Fax Delayed TX shows Select Locations on the displayCanceling Delayed Transmissions Display shows Communication CancelDelayed Batch Transmission Program the Delayed Batch Destination NumberSetting the Batch TX Time Function Send a Fax as Part of a Delayed Batch Canceling Delayed Batch Transmissions Display shows Cancel CommunicationPriority Transmission Sending a Priority TXConfidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a Password To change a passwordTo close a mailbox Closing a MailboxAt Close Box?, press Enter Sending Confidential Faxes To send a confidential faxReceiving Confidential Faxes Confidential Reception Report Knowing You’ve Received a Confidential FaxPrinting Confidential Faxes No Data in Memory displaysDeleting Confidential Faxes Call Forwarding Set a Forwarding NumberClear Forwarding Mode Set the Auto Answer Mode to FWDPress to select Fax Auto Receive Mode Forward on Paper/Toner Error Setting a Paper/Toner Error Forwarding NumberRelay Faxing Using Your Machine as a Relay Initiating Station Relay Group Numbers Relay PasswordRelay Key Station Hub Contact Number for Relay Broadcast Report Programming the Relay Report NumberRelay Broadcast Report Initiating a Relay Broadcast Using Your Machine as a Relay Key Station Hub Program the Destination Numbers Create the Relay PasswordCreate the Destination Groups Status of Relay Broadcast Report Printing the Relay Fax at the Hub User’s Manual Feeder Document Tray Polling Explanation of Polling Transmission TypesMemory Polling Memory Polling Bulletin To set document tray polling Feeder Document Tray PollingDisplay shows Waiting to be Polled Setting Memory Polling Memory PollingMemory Polling Bulletin Share the same 16 mailboxesPress Enter to select Bulletin Poll Box Create a Polling MailboxSet Bulletin Polling Bulletin Msg. in Mem will displayPrinting Polling Documents in Memory User’s Manual Cancelling Polled Faxes in Memory Printing Faxes Polled into MemoryCustomizing Features Operations Identifying Current Settings Printing a Configuration ReportChanging Operation Functions Printing a Configuration ReportChanging Operation Functions EnterList of Operation Functions Transmission TX Mode DefaultRemote Diagnosis Memory Full Save Instant DialSender ID Switch Restrict AccessECM Function Pulse Make Ratio Pulse Dial RatePulse Dial Type CNG Count Timer PrgRing Response Setting Distinctive Ring Distinctive RingSetting a Memory Password Memory PasswordCancelling a Registered Password Restricted Access ID To set restricted access IDTo use restricted access ID To cancel restricted access IDTime/Date Print Service Function SettingsLong Document Scanning/Transmission Long Doc. Scan TSI PrintPrinting Reports ReportsUnderstanding Reports Printing a Message Confirmation ReportPrinted from the Menu List of ReportsAutomatically Generated Activity Report Printing the Activity ReportActive Memory Files Report Printing the Active Memory Files ReportPrinting the Broadcast Confirmation Report Broadcast Confirmation Report Telephone DirectoryPrinting the Telephone Directory Group Directory Report Configuration ReportPrinting the Configuration Report Printing the Group DirectoryFunction List Printing the Function ListMessage Confirmation Report Printing the Message Confirmation ReportMCF Multi-Loc Message Confirmation Report OptionsMCF Single-Loc Image in MCFBroadcast Entry Report Power Outage ReportConfidential Reception Report Codes Used in Reports Result CodesCommunication Codes RjamMaintenance Cleaning the Scanner PathReplacing the Toner Cartridge Toner YieldKonica FAX User’s Guide Konica FAX Replacing the Image Drum Image Drum YieldKonica FAX Resetting the Drum Counter To reset the image drum counterDual Line What is Dual Line?Benefits of Dual Line Set the Option Line Type before using the second line Basic OperationsKonica FAX Unpacking Connecting to the Second Telephone Line Displays, Reports, and BeepsSetting the Option Line Type for the Second Line Setting Memory Transmissions to Use the Second LineObtaining Options AccessoriesPart Numbers Handset DescriptionsSecond Paper Tray Multifunction Printer MFP PC Interface KitMemory Expansion User’s Manual Cleaning page process Problem SolvingPrinting a Cleaning To print a cleaningClearing a Document Jam Clearing a Printing Paper Jam User’s Manual Konica FAX User’s Manual Display Panel Messages Normal Display in Standby ModeError Messages 1414 FAXPaper JAM Check Paper or Path For Printer Alarm 3TEL Invalid Toner Cart Refer to User Guide Resetting the Image Drum Counter Accessing the Print/Scan CountersCounters Nothing happens when you press the control panel keys Problem ChecklistDisplay is blank Your documents jam Your machine won’t dialDisplay shows a communication error You sent a fax but it was received completely blank You keep getting reports you do not wantImage received on your machine was very poor Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machineYour machine is connected to a PBX and you can’t dial out Your received faxes sometimes look distortedYour machine receives faxes, but doesn’t print them Packing Your Machine United States and CanadaOne-Touch Auto Dials SpecificationsDialing GroupsGeneral Standard MemoryOptional Scanning ConsumablesPaper Handling PhysicalElectrical Environmental Symbols IndexRedial Interval Unique Key Redial Tries Cleaning Busy Tone Copy Stacker Deleting Faxes Replacement Dial 209 Pulse Dial Type Earth FCC Incoming Location Legal Replacement 177 Legal to Letter reduction Help Key Normal PBX PC Print Power Report Options 168 PBX Dial Prefix, Entering 134 Image Drum Destination Numbers Transmission TX Mode Default MYD/DMY Manual Feeder Alternate Telephone Number TEL Unique Key Location Options Unpacking No Toner Reception