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Konica Minolta Fax 9930 user manual Programming Speed Dial Numbers

Models: Fax 9930

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Programming Speed Dial Numbers

You can program (save) frequently dialed numbers into your machine. This way, you enter the full number once, and access the number with one or a few keystrokes thereafter.

230 spaces are available for programming numbers.

These spaces have four different types.

∙One-Touch Speed Dial

∙2 Digit Speed Dial

∙3 Digit Speed Dial

∙Group Dial

!Each fax number that you enter or program into your machine can be up to 40 digits long. If you need to dial

a number with more digits, use the chain dial feature. For more information on chain dialing, refer to “Programming Speed Dial Numbers, Chain Dialing.”

62 Konica FAX 9930

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Konica Minolta Fax 9930 user manual Programming Speed Dial Numbers

Contents

FAX User’s Manual Ii Konica FAX Contents Installation Selecting Functions and Settings Setting Basic Features Programming Speed Dial Numbers Basic Faxing Sending a Fax to Multiple Locations Advanced Operations 106 Konica FAX Customizing Features and Operations 147 Reports 160 Maintenance 172 Index 215 Help and Helpful Hints What Does Help Do? Where is the Help Key?Function List Help ListRelay Faxing Delayed TransmissionSaving Money ControlAccess toYour Machine Saving Time Dual AccessHelp Button Speed Dial NumbersSend a Fax and Save the Number Helpful HintsChecking Information During Transmissions Quick Message Confirmation ReportReferences Configuration ReportHelp and Function Lists Press Help and these lists print Telephone DirectoryRecording Addresses and Passwords Konica Web Site IntroductionFeatures User’s Manual Refer to the illustrations for the location of the items Getting to Know Your MachineManual Paper Feeder Tray Konica FAX 2220 Konica FAX Control Panel Keys and Indicators Shift Right Key Use this key to Shift Left Key Use this key toShift Down Key Use this key to Internet characters @ space % l Enter Key Use this key toStart/Copy Key Use this key to Stop Key Using One-Touch Keys for Search Using One-Touch Keys for DialingUsing One-Touch Keys for Programming One-Touch KeypadOther Special character keys , @ / \ . + Accessing Second Panel of One-Touch Keys Signal TonesInstallation Installation Hints SafetyToner Cartridge and Image Drum Handling Operation and MaintenanceToner Emergency First Aid Where to Install Your Fax MachineGetting Started Unpacking Setting Up Your Fax Machine User’s Manual Installing the Toner Cartridge User’s Manual Attaching the Document Stacker Connecting to the Telephone LineTelephone Connecting Optional External DevicesHandset Answering Machine and Telephone Connecting PowerAnswering Machine To 75% of the original length Loading PaperSelecting Functions and Settings Primary Menu Functions Menu Structure Function Options SettingsNavigating the Function Menu Using the Help Key Setting FeaturesStepAccess Speed AccessUsing Step Access Press Menu/Exit Using Speed AccessSpeed Access Numbers Machine Settings SpeedAccess Numbers by Type ClockAdjustmentID/Password Programming Report Options SpeedAccess Numbers by Type Dial OptionsIncoming Options SpeedAccess Numbers by Type LAN Options Setting the Language Setting Basic FeaturesSetting the Date and Time Sender ID Setting Your Fax Machine’s IDSetting the TSI/CSI and Sender ID Procedure Setting the Answering ModeAuto Receive Mode FAX List of ModesTelephone Answering Device Mode TAD Manual Receive Mode TELTelephone/Fax Mode T/F PC Fax Mode PC Memory Reception Mode MEMForwarding Mode FWD Setting Dial and Incoming Call Parameters Dial and Incoming Call Parameter SettingsRedial Tries Dial Parameter SettingsRedial Interval Auto StartTone MF Duration Busy Tone DetectTone/Pulse MF/DP FLASH/EARTH/NORMAL Remote Receive Incoming Call ParametersIncoming Ring Continuous Tone PC/FAX SwitchBuzzer Volume Monitor VolumeOther Basic Parameters User LanguagePaper-Size Setting Connecting to a PBX’ST Paper Size ’ND Paper SizeClearing the PBX Dial Prefix Entering a PBX Dial PrefixProgramming Speed Dial Numbers Types of Speed Dial Numbers One-Touch Speed Dials Group Faxing Or 3 Digit Speed DialsCollect Information Programming One-Touch and 2 or 3 Digit Speed Dial NumbersName Primary Telephone Number LOC#Echo Protection State Communications SpeedNumeric Keypad Program the InformationOther Keys Alphabet Keys #1-27, except #20 Use these keys for One-Touch KeypadKonica FAX One-Touch Speed Dial Numbers are spaces 01 to Programming a Speed DialDigit Speed Dial Numbers are spaces 81 to Digit Speed Dial Numbers are spaces 100 toSelect Communication Speed, press Enter Clearing a Speed Dial Using ClearDialing the Chain Dial Number Chain DialingCreating a Chain Dial Number Programming a Group General Basic FaxingDocument Guidelines Width Paper WeightLength Paper ThicknessLoading Documents Contrast ResolutionUsing a One Touch Speed Dial Key ProcedureUsing 2 or 3-digit Speed Dial Sending a FaxUsing An External Telephone Using the Search FunctionUsing the Numeric Keypad Closed Network Setting a Closed NetworkRejecting Unsolicited Fax Messages Power Outage Report Power FailuresLocation Display MessagesReal-Time Dialing Basic Faxing SituationsRedialing Confirming ResultsReceiving Faxes Manually Stopping a TransmissionIf your machine runs out of paper No Paper ReceptionNo Toner Reception Receiving Faxes to Memory When Are Faxes Received to Memory?When Are Memory Messages Printed? Printing the Active Memory Files Report Memory Message LimitationsActive Memory Files Report Printing Messages Stored in Memory Canceling Messages Stored in MemoryErasing Messages Received in Memory Without Printing Them MSG. in MEMORY, Printing displaysPower Outage Report Messages in Memory and Power LossesWhat You Can Do While Making Copies Dual AccessWhat You Can Do While Sending a Fax What You Can Do While Receiving a Fax To Make Copies Making CopiesManual Paper Feeder Face Up Stacking/Face Down Stacking If the lever is set for face up, faxing is disabledGroup vs. Broadcast Sending a Fax to Multiple LocationsBroadcast Fax Group FaxGroup Faxing What is a Group Fax?Programming a Group At Select Locationss, press Enter Deleting and GroupsFinding a Group Name Sending a Fax to a GroupBy Name Press the Speed Dial Search key By Number Press the Speed Dial Search keyEnter 1-ST Char Using Speed Dial/SearchBroadcasting What is a Broadcast Fax?Sending a Broadcast Fax To delete an entry, press to back upAdvanced Operations Delayed Fax vs. Delayed Batch Delayed FaxingWhat is Delayed Faxing? Delayed TX shows Select Locations on the display Sending a Delayed FaxDisplay shows Communication Cancel Canceling Delayed TransmissionsProgram the Delayed Batch Destination Number Delayed Batch TransmissionSetting the Batch TX Time Function Send a Fax as Part of a Delayed Batch Display shows Cancel Communication Canceling Delayed Batch TransmissionsSending a Priority TX Priority TransmissionConfidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox To change a password Changing a PasswordAt Close Box?, press Enter Closing a MailboxTo close a mailbox To send a confidential fax Sending Confidential FaxesReceiving Confidential Faxes Printing Confidential Faxes Knowing You’ve Received a Confidential FaxConfidential Reception Report No Data in Memory displaysDeleting Confidential Faxes Set a Forwarding Number Call ForwardingPress to select Fax Auto Receive Mode Set the Auto Answer Mode to FWDClear Forwarding Mode Setting a Paper/Toner Error Forwarding Number Forward on Paper/Toner ErrorRelay Faxing Using Your Machine as a Relay Initiating Station Relay Key Station Hub Relay PasswordRelay Group Numbers Programming the Relay Report Number Contact Number for Relay Broadcast ReportRelay Broadcast Report Initiating a Relay Broadcast Using Your Machine as a Relay Key Station Hub Create the Destination Groups Create the Relay PasswordProgram the Destination Numbers Status of Relay Broadcast Report Printing the Relay Fax at the Hub User’s Manual Memory Polling Explanation of Polling Transmission TypesFeeder Document Tray Polling Memory Polling Bulletin Display shows Waiting to be Polled Feeder Document Tray PollingTo set document tray polling Memory Polling Setting Memory PollingShare the same 16 mailboxes Memory Polling BulletinSet Bulletin Polling Create a Polling MailboxPress Enter to select Bulletin Poll Box Bulletin Msg. in Mem will displayPrinting Polling Documents in Memory User’s Manual Printing Faxes Polled into Memory Cancelling Polled Faxes in MemoryCustomizing Features Operations Printing a Configuration Report Identifying Current SettingsChanging Operation Functions Printing a Configuration ReportChanging Operation Functions EnterRemote Diagnosis Transmission TX Mode DefaultList of Operation Functions Instant Dial Memory Full SaveECM Function Restrict AccessSender ID Switch Pulse Dial Type Pulse Dial RatePulse Make Ratio Ring Response Timer PrgCNG Count Distinctive Ring Setting Distinctive RingCancelling a Registered Password Memory PasswordSetting a Memory Password To set restricted access ID Restricted Access IDTo cancel restricted access ID To use restricted access IDLong Document Scanning/Transmission Long Doc. Scan Service Function SettingsTime/Date Print TSI PrintUnderstanding Reports ReportsPrinting Reports Printing a Message Confirmation ReportAutomatically Generated List of ReportsPrinted from the Menu Printing the Activity Report Activity ReportPrinting the Active Memory Files Report Active Memory Files ReportPrinting the Telephone Directory Broadcast Confirmation Report Telephone DirectoryPrinting the Broadcast Confirmation Report Printing the Configuration Report Configuration ReportGroup Directory Report Printing the Group DirectoryPrinting the Function List Function ListPrinting the Message Confirmation Report Message Confirmation ReportMCF Single-Loc Message Confirmation Report OptionsMCF Multi-Loc Image in MCFConfidential Reception Report Power Outage ReportBroadcast Entry Report Result Codes Codes Used in ReportsRjam Communication CodesCleaning the Scanner Path MaintenanceToner Yield Replacing the Toner CartridgeKonica FAX User’s Guide Konica FAX Image Drum Yield Replacing the Image DrumKonica FAX To reset the image drum counter Resetting the Drum CounterBenefits of Dual Line What is Dual Line?Dual Line Basic Operations Set the Option Line Type before using the second lineKonica FAX Unpacking Displays, Reports, and Beeps Connecting to the Second Telephone LineSetting Memory Transmissions to Use the Second Line Setting the Option Line Type for the Second LinePart Numbers Options AccessoriesObtaining Second Paper Tray DescriptionsHandset Multifunction Printer MFP PC Interface KitMemory Expansion User’s Manual Printing a Cleaning Problem SolvingCleaning page process To print a cleaningClearing a Document Jam Clearing a Printing Paper Jam User’s Manual Konica FAX User’s Manual Error Messages Normal Display in Standby ModeDisplay Panel Messages 1414 FAXPaper JAM Check Paper or Path For Printer Alarm 3TEL Invalid Toner Cart Refer to User Guide Counters Accessing the Print/Scan CountersResetting the Image Drum Counter Display is blank Problem ChecklistNothing happens when you press the control panel keys Your machine won’t dial Your documents jamDisplay shows a communication error Image received on your machine was very poor You keep getting reports you do not wantYou sent a fax but it was received completely blank Your machine will not poll a remote fax machine Your machine does not answer the phone or receive faxesYour received faxes sometimes look distorted Your machine is connected to a PBX and you can’t dial outYour machine receives faxes, but doesn’t print them United States and Canada Packing Your MachineDialing SpecificationsOne-Touch Auto Dials GroupsGeneral Optional MemoryStandard Consumables ScanningPhysical Paper HandlingElectrical Environmental Index SymbolsRedial Interval Unique Key Redial Tries Cleaning Busy Tone Copy Stacker Deleting Faxes Replacement Dial 209 Pulse Dial Type Earth FCC Incoming Location Legal Replacement 177 Legal to Letter reduction Help Key Normal PBX PC Print Power Report Options 168 PBX Dial Prefix, Entering 134 Image Drum Destination Numbers Transmission TX Mode Default MYD/DMY Manual Feeder Alternate Telephone Number TEL Unique Key Location Options Unpacking No Toner Reception