FAX
User’s Manual
Ii Konica FAX
Contents
Installation Selecting Functions and Settings
Setting Basic Features
Programming Speed Dial Numbers
Basic Faxing
Sending a Fax to Multiple Locations
Advanced Operations 106
Konica FAX
Customizing Features and Operations 147
Reports 160
Maintenance 172
Index 215
Help and Helpful Hints
What Does Help Do?
Where is the Help Key?
Function List
Help List
Delayed Transmission
Saving Money
Relay Faxing
ControlAccess toYour Machine
Speed Dial Numbers
Dual Access
Saving Time
Help Button
Send a Fax and Save the Number
Helpful Hints
Checking Information During Transmissions
Quick Message Confirmation Report
Telephone Directory
Configuration Report
References
Help and Function Lists Press Help and these lists print
Recording Addresses and Passwords
Konica Web Site
Introduction
Features
User’s Manual
Refer to the illustrations for the location of the items
Getting to Know Your Machine
Manual Paper Feeder Tray
Konica FAX
2220
Konica FAX
Control Panel Keys and Indicators
Shift Left Key Use this key to
Shift Down Key Use this key to
Shift Right Key Use this key to
Internet characters @ space % l
Enter Key Use this key to
Start/Copy Key Use this key to
Stop Key
One-Touch Keypad
Using One-Touch Keys for Dialing
Using One-Touch Keys for Search
Using One-Touch Keys for Programming
Other Special character keys , @ / \ . +
Accessing Second Panel of One-Touch Keys
Signal Tones
Installation
Installation Hints
Safety
Toner Cartridge and Image Drum Handling
Operation and Maintenance
Where to Install Your Fax Machine
Getting Started
Toner Emergency First Aid
Unpacking
Setting Up Your Fax Machine
User’s Manual
Installing the Toner Cartridge
User’s Manual
Attaching the Document Stacker
Connecting to the Telephone Line
Connecting Optional External Devices
Handset
Telephone
Connecting Power
Answering Machine
Answering Machine and Telephone
To 75% of the original length
Loading Paper
Selecting Functions and Settings
Menu Structure Function Options Settings
Navigating the Function Menu
Primary Menu Functions
Speed Access
Setting Features
Using the Help Key
StepAccess
Using Step Access
Using Speed Access
Speed Access Numbers
Press Menu/Exit
SpeedAccess Numbers by Type ClockAdjustment
ID/Password Programming
Machine Settings
SpeedAccess Numbers by Type Dial Options
Incoming Options
Report Options
SpeedAccess Numbers by Type LAN Options
Setting Basic Features
Setting the Date and Time
Setting the Language
Setting Your Fax Machine’s ID
Setting the TSI/CSI and Sender ID
Sender ID
List of Modes
Setting the Answering Mode
Procedure
Auto Receive Mode FAX
Manual Receive Mode TEL
Telephone/Fax Mode T/F
Telephone Answering Device Mode TAD
Memory Reception Mode MEM
Forwarding Mode FWD
PC Fax Mode PC
Setting Dial and Incoming Call Parameters
Dial and Incoming Call Parameter Settings
Auto Start
Dial Parameter Settings
Redial Tries
Redial Interval
Busy Tone Detect
Tone/Pulse MF/DP
Tone MF Duration
FLASH/EARTH/NORMAL
Incoming Call Parameters
Incoming Ring
Remote Receive
Continuous Tone
PC/FAX Switch
User Language
Monitor Volume
Buzzer Volume
Other Basic Parameters
’ND Paper Size
Connecting to a PBX
Paper-Size Setting
’ST Paper Size
Clearing the PBX Dial Prefix
Entering a PBX Dial Prefix
Programming Speed Dial Numbers
Types of Speed Dial Numbers
One-Touch Speed Dials
Group Faxing
Or 3 Digit Speed Dials
Primary Telephone Number LOC#
Programming One-Touch and 2 or 3 Digit Speed Dial Numbers
Collect Information
Name
Echo Protection State
Communications Speed
Program the Information
Other Keys
Numeric Keypad
Alphabet Keys #1-27, except #20 Use these keys for
One-Touch Keypad
Konica FAX
Digit Speed Dial Numbers are spaces 100 to
Programming a Speed Dial
One-Touch Speed Dial Numbers are spaces 01 to
Digit Speed Dial Numbers are spaces 81 to
Select Communication Speed, press Enter
Clearing a Speed Dial
Using Clear
Chain Dialing
Creating a Chain Dial Number
Dialing the Chain Dial Number
Programming a Group
Basic Faxing
Document Guidelines
General
Paper Thickness
Paper Weight
Width
Length
Loading Documents
Contrast
Resolution
Sending a Fax
Procedure
Using a One Touch Speed Dial Key
Using 2 or 3-digit Speed Dial
Using the Search Function
Using the Numeric Keypad
Using An External Telephone
Setting a Closed Network
Rejecting Unsolicited Fax Messages
Closed Network
Power Outage Report
Power Failures
Location
Display Messages
Confirming Results
Basic Faxing Situations
Real-Time Dialing
Redialing
Receiving Faxes Manually
Stopping a Transmission
No Paper Reception
No Toner Reception
If your machine runs out of paper
When Are Faxes Received to Memory?
When Are Memory Messages Printed?
Receiving Faxes to Memory
Memory Message Limitations
Active Memory Files Report
Printing the Active Memory Files Report
MSG. in MEMORY, Printing displays
Canceling Messages Stored in Memory
Printing Messages Stored in Memory
Erasing Messages Received in Memory Without Printing Them
Power Outage Report
Messages in Memory and Power Losses
What You Can Do While Making Copies
Dual Access
What You Can Do While Sending a Fax
What You Can Do While Receiving a Fax
To Make Copies
Making Copies
Manual Paper Feeder
Face Up Stacking/Face Down Stacking
If the lever is set for face up, faxing is disabled
Group vs. Broadcast
Sending a Fax to Multiple Locations
Broadcast Fax
Group Fax
Group Faxing
What is a Group Fax?
Programming a Group
At Select Locationss, press Enter
Deleting and Groups
By Number Press the Speed Dial Search key
Sending a Fax to a Group
Finding a Group Name
By Name Press the Speed Dial Search key
Enter 1-ST Char
Using Speed Dial/Search
To delete an entry, press to back up
What is a Broadcast Fax?
Broadcasting
Sending a Broadcast Fax
Advanced Operations
Delayed Faxing
What is Delayed Faxing?
Delayed Fax vs. Delayed Batch
Delayed TX shows Select Locations on the display
Sending a Delayed Fax
Display shows Communication Cancel
Canceling Delayed Transmissions
Program the Delayed Batch Destination Number
Delayed Batch Transmission
Setting the Batch TX Time Function
Send a Fax as Part of a Delayed Batch
Display shows Cancel Communication
Canceling Delayed Batch Transmissions
Sending a Priority TX
Priority Transmission
Confidential Faxes
Programming Personal Confidential Mailboxes
Creating a Personal Confidential Mailbox
To change a password
Changing a Password
Closing a Mailbox
To close a mailbox
At Close Box?, press Enter
To send a confidential fax
Sending Confidential Faxes
Receiving Confidential Faxes
No Data in Memory displays
Knowing You’ve Received a Confidential Fax
Printing Confidential Faxes
Confidential Reception Report
Deleting Confidential Faxes
Set a Forwarding Number
Call Forwarding
Set the Auto Answer Mode to FWD
Clear Forwarding Mode
Press to select Fax Auto Receive Mode
Setting a Paper/Toner Error Forwarding Number
Forward on Paper/Toner Error
Relay Faxing
Using Your Machine as a Relay Initiating Station
Relay Password
Relay Group Numbers
Relay Key Station Hub
Programming the Relay Report Number
Contact Number for Relay Broadcast Report
Relay Broadcast Report
Initiating a Relay Broadcast
Using Your Machine as a Relay Key Station Hub
Create the Relay Password
Program the Destination Numbers
Create the Destination Groups
Status of Relay Broadcast Report
Printing the Relay Fax at the Hub
User’s Manual
Explanation of Polling Transmission Types
Feeder Document Tray Polling
Memory Polling
Memory Polling Bulletin
Feeder Document Tray Polling
To set document tray polling
Display shows Waiting to be Polled
Memory Polling
Setting Memory Polling
Share the same 16 mailboxes
Memory Polling Bulletin
Bulletin Msg. in Mem will display
Create a Polling Mailbox
Set Bulletin Polling
Press Enter to select Bulletin Poll Box
Printing Polling Documents in Memory
User’s Manual
Printing Faxes Polled into Memory
Cancelling Polled Faxes in Memory
Customizing Features Operations
Printing a Configuration Report
Identifying Current Settings
Enter
Printing a Configuration Report
Changing Operation Functions
Changing Operation Functions
Transmission TX Mode Default
List of Operation Functions
Remote Diagnosis
Instant Dial
Memory Full Save
Restrict Access
Sender ID Switch
ECM Function
Pulse Dial Rate
Pulse Make Ratio
Pulse Dial Type
Timer Prg
CNG Count
Ring Response
Distinctive Ring
Setting Distinctive Ring
Memory Password
Setting a Memory Password
Cancelling a Registered Password
To set restricted access ID
Restricted Access ID
To cancel restricted access ID
To use restricted access ID
TSI Print
Service Function Settings
Long Document Scanning/Transmission Long Doc. Scan
Time/Date Print
Printing a Message Confirmation Report
Reports
Understanding Reports
Printing Reports
List of Reports
Printed from the Menu
Automatically Generated
Printing the Activity Report
Activity Report
Printing the Active Memory Files Report
Active Memory Files Report
Broadcast Confirmation Report Telephone Directory
Printing the Broadcast Confirmation Report
Printing the Telephone Directory
Printing the Group Directory
Configuration Report
Printing the Configuration Report
Group Directory Report
Printing the Function List
Printing the Message Confirmation Report
Message Confirmation Report
Image in MCF
Message Confirmation Report Options
MCF Single-Loc
MCF Multi-Loc
Power Outage Report
Broadcast Entry Report
Confidential Reception Report
Result Codes
Codes Used in Reports
Rjam
Communication Codes
Cleaning the Scanner Path
Maintenance
Toner Yield
Replacing the Toner Cartridge
Konica FAX
User’s Guide
Konica FAX
Image Drum Yield
Replacing the Image Drum
Konica FAX
To reset the image drum counter
Resetting the Drum Counter
What is Dual Line?
Dual Line
Benefits of Dual Line
Basic Operations
Set the Option Line Type before using the second line
Konica FAX
Unpacking
Displays, Reports, and Beeps
Connecting to the Second Telephone Line
Setting Memory Transmissions to Use the Second Line
Setting the Option Line Type for the Second Line
Options Accessories
Obtaining
Part Numbers
Multifunction Printer MFP PC Interface Kit
Descriptions
Second Paper Tray
Handset
Memory Expansion
User’s Manual
To print a cleaning
Problem Solving
Printing a Cleaning
Cleaning page process
Clearing a Document Jam
Clearing a Printing Paper Jam
User’s Manual
Konica FAX
User’s Manual
1414 FAX
Normal Display in Standby Mode
Error Messages
Display Panel Messages
Paper JAM Check Paper or Path
For Printer Alarm 3TEL
Invalid Toner Cart Refer to User Guide
Accessing the Print/Scan Counters
Resetting the Image Drum Counter
Counters
Problem Checklist
Nothing happens when you press the control panel keys
Display is blank
Your machine won’t dial
Your documents jam
Display shows a communication error
You keep getting reports you do not want
You sent a fax but it was received completely blank
Image received on your machine was very poor
Your machine will not poll a remote fax machine
Your machine does not answer the phone or receive faxes
Your received faxes sometimes look distorted
Your machine is connected to a PBX and you can’t dial out
Your machine receives faxes, but doesn’t print them
United States and Canada
Packing Your Machine
Groups
Specifications
Dialing
One-Touch Auto Dials
General
Memory
Standard
Optional
Consumables
Scanning
Physical
Paper Handling
Electrical Environmental
Index
Symbols
Redial Interval Unique Key Redial Tries Cleaning Busy Tone
Copy Stacker Deleting Faxes Replacement
Dial 209 Pulse Dial Type
Earth
FCC
Incoming
Location Legal Replacement 177 Legal to Letter reduction
Help Key
Normal
PBX
PC Print Power
Report Options 168 PBX Dial Prefix, Entering
134 Image Drum Destination Numbers
Transmission TX Mode Default
MYD/DMY
Manual Feeder Alternate Telephone Number
TEL
Unique Key Location Options Unpacking No Toner Reception