FAX
User’s Manual
Ii Konica FAX
Contents
Installation Selecting Functions and Settings
Setting Basic Features
Programming Speed Dial Numbers
Basic Faxing
Sending a Fax to Multiple Locations
Advanced Operations 106
Konica FAX
Customizing Features and Operations 147
Reports 160
Maintenance 172
Index 215
Help and Helpful Hints
Where is the Help Key?
What Does Help Do?
Help List
Function List
Relay Faxing
Delayed Transmission
Saving Money
ControlAccess toYour Machine
Dual Access
Saving Time
Help Button
Speed Dial Numbers
Helpful Hints
Send a Fax and Save the Number
Quick Message Confirmation Report
Checking Information During Transmissions
Configuration Report
References
Help and Function Lists Press Help and these lists print
Telephone Directory
Recording Addresses and Passwords
Introduction
Konica Web Site
Features
User’s Manual
Getting to Know Your Machine
Refer to the illustrations for the location of the items
Manual Paper Feeder Tray
Konica FAX
2220
Konica FAX
Control Panel Keys and Indicators
Shift Right Key Use this key to
Shift Left Key Use this key to
Shift Down Key Use this key to
Enter Key Use this key to
Internet characters @ space % l
Start/Copy Key Use this key to
Stop Key
Using One-Touch Keys for Dialing
Using One-Touch Keys for Search
Using One-Touch Keys for Programming
One-Touch Keypad
Other Special character keys , @ / \ . +
Signal Tones
Accessing Second Panel of One-Touch Keys
Installation
Safety
Installation Hints
Operation and Maintenance
Toner Cartridge and Image Drum Handling
Toner Emergency First Aid
Where to Install Your Fax Machine
Getting Started
Unpacking
Setting Up Your Fax Machine
User’s Manual
Installing the Toner Cartridge
User’s Manual
Connecting to the Telephone Line
Attaching the Document Stacker
Telephone
Connecting Optional External Devices
Handset
Answering Machine and Telephone
Connecting Power
Answering Machine
Loading Paper
To 75% of the original length
Selecting Functions and Settings
Primary Menu Functions
Menu Structure Function Options Settings
Navigating the Function Menu
Setting Features
Using the Help Key
StepAccess
Speed Access
Using Step Access
Press Menu/Exit
Using Speed Access
Speed Access Numbers
Machine Settings
SpeedAccess Numbers by Type ClockAdjustment
ID/Password Programming
Report Options
SpeedAccess Numbers by Type Dial Options
Incoming Options
SpeedAccess Numbers by Type LAN Options
Setting the Language
Setting Basic Features
Setting the Date and Time
Sender ID
Setting Your Fax Machine’s ID
Setting the TSI/CSI and Sender ID
Setting the Answering Mode
Procedure
Auto Receive Mode FAX
List of Modes
Telephone Answering Device Mode TAD
Manual Receive Mode TEL
Telephone/Fax Mode T/F
PC Fax Mode PC
Memory Reception Mode MEM
Forwarding Mode FWD
Dial and Incoming Call Parameter Settings
Setting Dial and Incoming Call Parameters
Dial Parameter Settings
Redial Tries
Redial Interval
Auto Start
Tone MF Duration
Busy Tone Detect
Tone/Pulse MF/DP
FLASH/EARTH/NORMAL
Remote Receive
Incoming Call Parameters
Incoming Ring
PC/FAX Switch
Continuous Tone
Monitor Volume
Buzzer Volume
Other Basic Parameters
User Language
Connecting to a PBX
Paper-Size Setting
’ST Paper Size
’ND Paper Size
Entering a PBX Dial Prefix
Clearing the PBX Dial Prefix
Programming Speed Dial Numbers
Types of Speed Dial Numbers
One-Touch Speed Dials
Or 3 Digit Speed Dials
Group Faxing
Programming One-Touch and 2 or 3 Digit Speed Dial Numbers
Collect Information
Name
Primary Telephone Number LOC#
Communications Speed
Echo Protection State
Numeric Keypad
Program the Information
Other Keys
One-Touch Keypad
Alphabet Keys #1-27, except #20 Use these keys for
Konica FAX
Programming a Speed Dial
One-Touch Speed Dial Numbers are spaces 01 to
Digit Speed Dial Numbers are spaces 81 to
Digit Speed Dial Numbers are spaces 100 to
Select Communication Speed, press Enter
Using Clear
Clearing a Speed Dial
Dialing the Chain Dial Number
Chain Dialing
Creating a Chain Dial Number
Programming a Group
General
Basic Faxing
Document Guidelines
Paper Weight
Width
Length
Paper Thickness
Loading Documents
Resolution
Contrast
Procedure
Using a One Touch Speed Dial Key
Using 2 or 3-digit Speed Dial
Sending a Fax
Using An External Telephone
Using the Search Function
Using the Numeric Keypad
Closed Network
Setting a Closed Network
Rejecting Unsolicited Fax Messages
Power Failures
Power Outage Report
Display Messages
Location
Basic Faxing Situations
Real-Time Dialing
Redialing
Confirming Results
Stopping a Transmission
Receiving Faxes Manually
If your machine runs out of paper
No Paper Reception
No Toner Reception
Receiving Faxes to Memory
When Are Faxes Received to Memory?
When Are Memory Messages Printed?
Printing the Active Memory Files Report
Memory Message Limitations
Active Memory Files Report
Canceling Messages Stored in Memory
Printing Messages Stored in Memory
Erasing Messages Received in Memory Without Printing Them
MSG. in MEMORY, Printing displays
Messages in Memory and Power Losses
Power Outage Report
Dual Access
What You Can Do While Making Copies
What You Can Do While Sending a Fax
What You Can Do While Receiving a Fax
Making Copies
To Make Copies
Manual Paper Feeder
If the lever is set for face up, faxing is disabled
Face Up Stacking/Face Down Stacking
Sending a Fax to Multiple Locations
Group vs. Broadcast
Group Fax
Broadcast Fax
What is a Group Fax?
Group Faxing
Programming a Group
Deleting and Groups
At Select Locationss, press Enter
Sending a Fax to a Group
Finding a Group Name
By Name Press the Speed Dial Search key
By Number Press the Speed Dial Search key
Using Speed Dial/Search
Enter 1-ST Char
What is a Broadcast Fax?
Broadcasting
Sending a Broadcast Fax
To delete an entry, press to back up
Advanced Operations
Delayed Fax vs. Delayed Batch
Delayed Faxing
What is Delayed Faxing?
Sending a Delayed Fax
Delayed TX shows Select Locations on the display
Canceling Delayed Transmissions
Display shows Communication Cancel
Delayed Batch Transmission
Program the Delayed Batch Destination Number
Setting the Batch TX Time Function
Send a Fax as Part of a Delayed Batch
Canceling Delayed Batch Transmissions
Display shows Cancel Communication
Priority Transmission
Sending a Priority TX
Confidential Faxes
Programming Personal Confidential Mailboxes
Creating a Personal Confidential Mailbox
Changing a Password
To change a password
At Close Box?, press Enter
Closing a Mailbox
To close a mailbox
Sending Confidential Faxes
To send a confidential fax
Receiving Confidential Faxes
Knowing You’ve Received a Confidential Fax
Printing Confidential Faxes
Confidential Reception Report
No Data in Memory displays
Deleting Confidential Faxes
Call Forwarding
Set a Forwarding Number
Press to select Fax Auto Receive Mode
Set the Auto Answer Mode to FWD
Clear Forwarding Mode
Forward on Paper/Toner Error
Setting a Paper/Toner Error Forwarding Number
Relay Faxing
Using Your Machine as a Relay Initiating Station
Relay Key Station Hub
Relay Password
Relay Group Numbers
Contact Number for Relay Broadcast Report
Programming the Relay Report Number
Relay Broadcast Report
Initiating a Relay Broadcast
Using Your Machine as a Relay Key Station Hub
Create the Destination Groups
Create the Relay Password
Program the Destination Numbers
Status of Relay Broadcast Report
Printing the Relay Fax at the Hub
User’s Manual
Memory Polling
Explanation of Polling Transmission Types
Feeder Document Tray Polling
Memory Polling Bulletin
Display shows Waiting to be Polled
Feeder Document Tray Polling
To set document tray polling
Setting Memory Polling
Memory Polling
Memory Polling Bulletin
Share the same 16 mailboxes
Create a Polling Mailbox
Set Bulletin Polling
Press Enter to select Bulletin Poll Box
Bulletin Msg. in Mem will display
Printing Polling Documents in Memory
User’s Manual
Cancelling Polled Faxes in Memory
Printing Faxes Polled into Memory
Customizing Features Operations
Identifying Current Settings
Printing a Configuration Report
Printing a Configuration Report
Changing Operation Functions
Changing Operation Functions
Enter
Remote Diagnosis
Transmission TX Mode Default
List of Operation Functions
Memory Full Save
Instant Dial
ECM Function
Restrict Access
Sender ID Switch
Pulse Dial Type
Pulse Dial Rate
Pulse Make Ratio
Ring Response
Timer Prg
CNG Count
Setting Distinctive Ring
Distinctive Ring
Cancelling a Registered Password
Memory Password
Setting a Memory Password
Restricted Access ID
To set restricted access ID
To use restricted access ID
To cancel restricted access ID
Service Function Settings
Long Document Scanning/Transmission Long Doc. Scan
Time/Date Print
TSI Print
Reports
Understanding Reports
Printing Reports
Printing a Message Confirmation Report
Automatically Generated
List of Reports
Printed from the Menu
Activity Report
Printing the Activity Report
Active Memory Files Report
Printing the Active Memory Files Report
Printing the Telephone Directory
Broadcast Confirmation Report Telephone Directory
Printing the Broadcast Confirmation Report
Configuration Report
Printing the Configuration Report
Group Directory Report
Printing the Group Directory
Printing the Function List
Message Confirmation Report
Printing the Message Confirmation Report
Message Confirmation Report Options
MCF Single-Loc
MCF Multi-Loc
Image in MCF
Confidential Reception Report
Power Outage Report
Broadcast Entry Report
Codes Used in Reports
Result Codes
Communication Codes
Rjam
Maintenance
Cleaning the Scanner Path
Replacing the Toner Cartridge
Toner Yield
Konica FAX
User’s Guide
Konica FAX
Replacing the Image Drum
Image Drum Yield
Konica FAX
Resetting the Drum Counter
To reset the image drum counter
Benefits of Dual Line
What is Dual Line?
Dual Line
Set the Option Line Type before using the second line
Basic Operations
Konica FAX
Unpacking
Connecting to the Second Telephone Line
Displays, Reports, and Beeps
Setting the Option Line Type for the Second Line
Setting Memory Transmissions to Use the Second Line
Part Numbers
Options Accessories
Obtaining
Descriptions
Second Paper Tray
Handset
Multifunction Printer MFP PC Interface Kit
Memory Expansion
User’s Manual
Problem Solving
Printing a Cleaning
Cleaning page process
To print a cleaning
Clearing a Document Jam
Clearing a Printing Paper Jam
User’s Manual
Konica FAX
User’s Manual
Normal Display in Standby Mode
Error Messages
Display Panel Messages
1414 FAX
Paper JAM Check Paper or Path
For Printer Alarm 3TEL
Invalid Toner Cart Refer to User Guide
Counters
Accessing the Print/Scan Counters
Resetting the Image Drum Counter
Display is blank
Problem Checklist
Nothing happens when you press the control panel keys
Your documents jam
Your machine won’t dial
Display shows a communication error
Image received on your machine was very poor
You keep getting reports you do not want
You sent a fax but it was received completely blank
Your machine does not answer the phone or receive faxes
Your machine will not poll a remote fax machine
Your machine is connected to a PBX and you can’t dial out
Your received faxes sometimes look distorted
Your machine receives faxes, but doesn’t print them
Packing Your Machine
United States and Canada
Specifications
Dialing
One-Touch Auto Dials
Groups
General
Optional
Memory
Standard
Scanning
Consumables
Paper Handling
Physical
Electrical Environmental
Symbols
Index
Redial Interval Unique Key Redial Tries Cleaning Busy Tone
Copy Stacker Deleting Faxes Replacement
Dial 209 Pulse Dial Type
Earth
FCC
Incoming
Location Legal Replacement 177 Legal to Letter reduction
Help Key
Normal
PBX
PC Print Power
Report Options 168 PBX Dial Prefix, Entering
134 Image Drum Destination Numbers
Transmission TX Mode Default
MYD/DMY
Manual Feeder Alternate Telephone Number
TEL
Unique Key Location Options Unpacking No Toner Reception