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Konica Minolta Fax 9930 user manual Programming a Group

Models: Fax 9930

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Programming a Group

!The locations you use to create a group MUST BE programmed as One Touch, 2-digit, or 3-digit Speed

Dials before you create a group. Refer to “Programming Speed Dial Numbers.”

Print the Group Directory Report before programming a Group. This report is a reference of group numbers already programmed. See “Reports, Group Directories.”

1Press Menu/Exit to enter the Menu.

2Press ▼ to select Location Program, press Enter.

3The cursor will be at Speed Dial, Press ▼ to select Group, press Enter.

4Input a group dial number (from 1-20), press Enter.

5Enter locations by pressing either a One Touch key or the Speed Dial number. Press Enter. Continue until all locations are entered. Press Start.

6Enter a Group ID (name), then press Enter.

7Press Menu/Exit to return to standby mode.

User’s Manual 101

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Konica Minolta Fax 9930 user manual Programming a Group

Contents

FAX User’s Manual Ii Konica FAX Contents Installation Selecting Functions and Settings Setting Basic Features Programming Speed Dial Numbers Basic Faxing Sending a Fax to Multiple Locations Advanced Operations 106 Konica FAX Customizing Features and Operations 147 Reports 160 Maintenance 172 Index 215 Help and Helpful Hints Where is the Help Key? What Does Help Do?Help List Function ListRelay Faxing Delayed TransmissionSaving Money ControlAccess toYour Machine Dual Access Saving TimeHelp Button Speed Dial NumbersHelpful Hints Send a Fax and Save the NumberQuick Message Confirmation Report Checking Information During TransmissionsConfiguration Report ReferencesHelp and Function Lists Press Help and these lists print Telephone DirectoryRecording Addresses and Passwords Introduction Konica Web SiteFeatures User’s Manual Getting to Know Your Machine Refer to the illustrations for the location of the itemsManual Paper Feeder Tray Konica FAX 2220 Konica FAX Control Panel Keys and Indicators Shift Right Key Use this key to Shift Left Key Use this key toShift Down Key Use this key to Enter Key Use this key to Internet characters @ space % lStart/Copy Key Use this key to Stop Key Using One-Touch Keys for Dialing Using One-Touch Keys for SearchUsing One-Touch Keys for Programming One-Touch KeypadOther Special character keys , @ / \ . + Signal Tones Accessing Second Panel of One-Touch KeysInstallation Safety Installation HintsOperation and Maintenance Toner Cartridge and Image Drum HandlingToner Emergency First Aid Where to Install Your Fax MachineGetting Started Unpacking Setting Up Your Fax Machine User’s Manual Installing the Toner Cartridge User’s Manual Connecting to the Telephone Line Attaching the Document StackerTelephone Connecting Optional External DevicesHandset Answering Machine and Telephone Connecting PowerAnswering Machine Loading Paper To 75% of the original lengthSelecting Functions and Settings Primary Menu Functions Menu Structure Function Options SettingsNavigating the Function Menu Setting Features Using the Help KeyStepAccess Speed AccessUsing Step Access Press Menu/Exit Using Speed AccessSpeed Access Numbers Machine Settings SpeedAccess Numbers by Type ClockAdjustmentID/Password Programming Report Options SpeedAccess Numbers by Type Dial OptionsIncoming Options SpeedAccess Numbers by Type LAN Options Setting the Language Setting Basic FeaturesSetting the Date and Time Sender ID Setting Your Fax Machine’s IDSetting the TSI/CSI and Sender ID Setting the Answering Mode ProcedureAuto Receive Mode FAX List of ModesTelephone Answering Device Mode TAD Manual Receive Mode TELTelephone/Fax Mode T/F PC Fax Mode PC Memory Reception Mode MEMForwarding Mode FWD Dial and Incoming Call Parameter Settings Setting Dial and Incoming Call ParametersDial Parameter Settings Redial TriesRedial Interval Auto StartTone MF Duration Busy Tone DetectTone/Pulse MF/DP FLASH/EARTH/NORMAL Remote Receive Incoming Call ParametersIncoming Ring PC/FAX Switch Continuous ToneMonitor Volume Buzzer VolumeOther Basic Parameters User LanguageConnecting to a PBX Paper-Size Setting’ST Paper Size ’ND Paper SizeEntering a PBX Dial Prefix Clearing the PBX Dial PrefixProgramming Speed Dial Numbers Types of Speed Dial Numbers One-Touch Speed Dials Or 3 Digit Speed Dials Group FaxingProgramming One-Touch and 2 or 3 Digit Speed Dial Numbers Collect InformationName Primary Telephone Number LOC#Communications Speed Echo Protection StateNumeric Keypad Program the InformationOther Keys One-Touch Keypad Alphabet Keys #1-27, except #20 Use these keys forKonica FAX Programming a Speed Dial One-Touch Speed Dial Numbers are spaces 01 toDigit Speed Dial Numbers are spaces 81 to Digit Speed Dial Numbers are spaces 100 toSelect Communication Speed, press Enter Using Clear Clearing a Speed DialDialing the Chain Dial Number Chain DialingCreating a Chain Dial Number Programming a Group General Basic FaxingDocument Guidelines Paper Weight WidthLength Paper ThicknessLoading Documents Resolution ContrastProcedure Using a One Touch Speed Dial KeyUsing 2 or 3-digit Speed Dial Sending a FaxUsing An External Telephone Using the Search FunctionUsing the Numeric Keypad Closed Network Setting a Closed NetworkRejecting Unsolicited Fax Messages Power Failures Power Outage ReportDisplay Messages LocationBasic Faxing Situations Real-Time DialingRedialing Confirming ResultsStopping a Transmission Receiving Faxes ManuallyIf your machine runs out of paper No Paper ReceptionNo Toner Reception Receiving Faxes to Memory When Are Faxes Received to Memory?When Are Memory Messages Printed? Printing the Active Memory Files Report Memory Message LimitationsActive Memory Files Report Canceling Messages Stored in Memory Printing Messages Stored in MemoryErasing Messages Received in Memory Without Printing Them MSG. in MEMORY, Printing displaysMessages in Memory and Power Losses Power Outage ReportDual Access What You Can Do While Making CopiesWhat You Can Do While Sending a Fax What You Can Do While Receiving a Fax Making Copies To Make CopiesManual Paper Feeder If the lever is set for face up, faxing is disabled Face Up Stacking/Face Down StackingSending a Fax to Multiple Locations Group vs. BroadcastGroup Fax Broadcast FaxWhat is a Group Fax? Group FaxingProgramming a Group Deleting and Groups At Select Locationss, press EnterSending a Fax to a Group Finding a Group NameBy Name Press the Speed Dial Search key By Number Press the Speed Dial Search keyUsing Speed Dial/Search Enter 1-ST CharWhat is a Broadcast Fax? BroadcastingSending a Broadcast Fax To delete an entry, press to back upAdvanced Operations Delayed Fax vs. Delayed Batch Delayed FaxingWhat is Delayed Faxing? Sending a Delayed Fax Delayed TX shows Select Locations on the displayCanceling Delayed Transmissions Display shows Communication CancelDelayed Batch Transmission Program the Delayed Batch Destination NumberSetting the Batch TX Time Function Send a Fax as Part of a Delayed Batch Canceling Delayed Batch Transmissions Display shows Cancel CommunicationPriority Transmission Sending a Priority TXConfidential Faxes Programming Personal Confidential Mailboxes Creating a Personal Confidential Mailbox Changing a Password To change a passwordAt Close Box?, press Enter Closing a MailboxTo close a mailbox Sending Confidential Faxes To send a confidential faxReceiving Confidential Faxes Knowing You’ve Received a Confidential Fax Printing Confidential FaxesConfidential Reception Report No Data in Memory displaysDeleting Confidential Faxes Call Forwarding Set a Forwarding NumberPress to select Fax Auto Receive Mode Set the Auto Answer Mode to FWDClear Forwarding Mode Forward on Paper/Toner Error Setting a Paper/Toner Error Forwarding NumberRelay Faxing Using Your Machine as a Relay Initiating Station Relay Key Station Hub Relay PasswordRelay Group Numbers Contact Number for Relay Broadcast Report Programming the Relay Report NumberRelay Broadcast Report Initiating a Relay Broadcast Using Your Machine as a Relay Key Station Hub Create the Destination Groups Create the Relay PasswordProgram the Destination Numbers Status of Relay Broadcast Report Printing the Relay Fax at the Hub User’s Manual Memory Polling Explanation of Polling Transmission TypesFeeder Document Tray Polling Memory Polling Bulletin Display shows Waiting to be Polled Feeder Document Tray PollingTo set document tray polling Setting Memory Polling Memory PollingMemory Polling Bulletin Share the same 16 mailboxesCreate a Polling Mailbox Set Bulletin PollingPress Enter to select Bulletin Poll Box Bulletin Msg. in Mem will displayPrinting Polling Documents in Memory User’s Manual Cancelling Polled Faxes in Memory Printing Faxes Polled into MemoryCustomizing Features Operations Identifying Current Settings Printing a Configuration ReportPrinting a Configuration Report Changing Operation FunctionsChanging Operation Functions EnterRemote Diagnosis Transmission TX Mode DefaultList of Operation Functions Memory Full Save Instant DialECM Function Restrict AccessSender ID Switch Pulse Dial Type Pulse Dial RatePulse Make Ratio Ring Response Timer PrgCNG Count Setting Distinctive Ring Distinctive RingCancelling a Registered Password Memory PasswordSetting a Memory Password Restricted Access ID To set restricted access IDTo use restricted access ID To cancel restricted access IDService Function Settings Long Document Scanning/Transmission Long Doc. ScanTime/Date Print TSI PrintReports Understanding ReportsPrinting Reports Printing a Message Confirmation ReportAutomatically Generated List of ReportsPrinted from the Menu Activity Report Printing the Activity ReportActive Memory Files Report Printing the Active Memory Files ReportPrinting the Telephone Directory Broadcast Confirmation Report Telephone DirectoryPrinting the Broadcast Confirmation Report Configuration Report Printing the Configuration ReportGroup Directory Report Printing the Group DirectoryFunction List Printing the Function ListMessage Confirmation Report Printing the Message Confirmation ReportMessage Confirmation Report Options MCF Single-LocMCF Multi-Loc Image in MCFConfidential Reception Report Power Outage ReportBroadcast Entry Report Codes Used in Reports Result CodesCommunication Codes RjamMaintenance Cleaning the Scanner PathReplacing the Toner Cartridge Toner YieldKonica FAX User’s Guide Konica FAX Replacing the Image Drum Image Drum YieldKonica FAX Resetting the Drum Counter To reset the image drum counterBenefits of Dual Line What is Dual Line?Dual Line Set the Option Line Type before using the second line Basic OperationsKonica FAX Unpacking Connecting to the Second Telephone Line Displays, Reports, and BeepsSetting the Option Line Type for the Second Line Setting Memory Transmissions to Use the Second LinePart Numbers Options AccessoriesObtaining Descriptions Second Paper TrayHandset Multifunction Printer MFP PC Interface KitMemory Expansion User’s Manual Problem Solving Printing a CleaningCleaning page process To print a cleaningClearing a Document Jam Clearing a Printing Paper Jam User’s Manual Konica FAX User’s Manual Normal Display in Standby Mode Error MessagesDisplay Panel Messages 1414 FAXPaper JAM Check Paper or Path For Printer Alarm 3TEL Invalid Toner Cart Refer to User Guide Counters Accessing the Print/Scan CountersResetting the Image Drum Counter Display is blank Problem ChecklistNothing happens when you press the control panel keys Your documents jam Your machine won’t dialDisplay shows a communication error Image received on your machine was very poor You keep getting reports you do not wantYou sent a fax but it was received completely blank Your machine does not answer the phone or receive faxes Your machine will not poll a remote fax machineYour machine is connected to a PBX and you can’t dial out Your received faxes sometimes look distortedYour machine receives faxes, but doesn’t print them Packing Your Machine United States and CanadaSpecifications DialingOne-Touch Auto Dials GroupsGeneral Optional MemoryStandard Scanning ConsumablesPaper Handling PhysicalElectrical Environmental Symbols IndexRedial Interval Unique Key Redial Tries Cleaning Busy Tone Copy Stacker Deleting Faxes Replacement Dial 209 Pulse Dial Type Earth FCC Incoming Location Legal Replacement 177 Legal to Letter reduction Help Key Normal PBX PC Print Power Report Options 168 PBX Dial Prefix, Entering 134 Image Drum Destination Numbers Transmission TX Mode Default MYD/DMY Manual Feeder Alternate Telephone Number TEL Unique Key Location Options Unpacking No Toner Reception