Working with Contact Directory | Polycom 1725-30965-001, IP 5000

User Guide for the Polycom® SoundStation® IP 5000 Phone

Working with Contact Directory

You can store a large number of contacts in your phone’s Contact Directory. Contact your system administrator for the exact number.

You can dial and search for contacts in this directory. You may be able to add, edit, and delete contacts. Contact your system administrator to see if you have read-only access to your Contact Directory, or if you can update it.

Searching Contact Directory

Search for a contact by scrolling through the directory, or entering specific search criteria.

To search for a contact in the Contact Directory:

1.Press , and then select Features > Contact Directory.

2.From the Directory screen, press the Search soft key. Then, enter the first few characters of the contact’s first or last name, and then press the Search soft key again.

3.From the Directory Search screen, scroll to the contact you’re searching for.

Updating Contact Directory

You can add a contact to the Contact Directory, or update or delete an existing contact.

Adding Contact Directory Entries

You can add contacts to your Contact Directory in the following ways:

•Manually (if you have permission to update your Contact Directory).

•From a call list.

•From a Corporate Directory (if this is set up on your phone).

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Polycom 1725-30965-001, IP 5000 Working with Contact Directory, Searching Contact Directory, Updating Contact Directory

Contents

User Guide for Polycom SoundStation IP 5000 Phone Trademark Information Contents User Guide for the Polycom SoundStation IP 5000 Phone Before You Use Your Phone Registering the Phone Display Screen Using the Keypad Indicators Line Call Icon Phone Status Indicators Icon Line or Call State Description If you want to Then do this Navigating Menus and Calls Entering Data and Enabling Items Tips for Using a Conference Phone Calling and Answering Answering CallsPlacing Calls Calling by Entering a Phone Number To view this call list Press this arrow key Press While Your Phone Rings Ending CallsRejecting Calls While Your Phone Rings During Calls Forwarding Calls While Your Phone RingsHolding and Resuming Calls Transferring Calls ActiveConference screen displays Hosting Conference Calls Holding and Resuming Conferences Forwarding Calls Changing the Way Calls are Answered Rejecting Calls from a Contact Diverting Calls from a Contact to Another Party Temporarily Refusing All Calls Do Not Disturb Working with Call Lists Viewing Call Lists Editing Call List Entries Clearing Call List Entries Working with Contact Directory Searching Contact DirectoryUpdating Contact Directory To add a Contact Directory entry manually To add a Contact Directory entry from a call list You can delete an entry in the Contact Directory Searching Corporate Directory Working with Corporate Directory Controlling What is Heard Saving Corporate Directory Search ResultsChanging the Ring Tone Setting Unique Ring Tones for Contacts Changing the Speaker VolumeChanging the Ringer Volume Customizing the Phone Display Muting the MicrophoneChanging the Language Changing the Time and Date Display Changing the Time and Date Order Changing the Backlight Changing the Screen Contrast Press , and then select Settings Basic Backlight Intensity Status Network Ethernet. From TroubleshootingPower and Startup Symptom Problem Corrective Action Functioning on Controls Calling Access to Screens and Systems Screen Contrast on Displays Productivity Suite Settings Basic Restart PhoneAudio Overall Functioning Testing Phone Hardware Service Agreements Governing LawLimitations of Liability Polycom Limited Warranty and Limitation Liability Warranty ExclusiveExclusions Modifications Safety and Compliance Part 15 FCC RulesInstallation Instructions Class B Digital Device or Peripheral Safety and Compliance Polycom SoundStation IP 5000 Menu Structure From previous End-User License Agreement for Polycom Software Support Services Limitation of Liability Miscellaneous