Using the Document Server

Using the Document Server

Storing Data❖File name

Stored documents are automatically named “COPY0001”, “COPY0002”. You can change assigned file names.

❖User name

You can register a user name to identify the user or user group that stored the documents. To assign it, you can register the user name us- ing the name assigned to the user code, or by entering the name di- rectly.

Reference

For details about the user name, see p.70 “Registering Names”.

❖Password

You can set a password for stored documents, and use it to prevent

others printing them. When a pass-

word is set for the documents, appears next to the documents.

Reference

To store documents without using Document Server function, see the manuals for those modes.

Important

❒Data stored in the machine might be lost if some kind of failure oc- curs. The manufacture shall not be responsible for any damage result- ing from loss of data.

❒Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your pass- word in a secure place.

❒ Avoid using a single number or

 

consecutive numbers for a pass-

 

word such as “0000” or “1234”,

 

since the numbers like this are easy

 

to guess, so using them will not

 

provide a worthwhile level of se-

 

curity.

 

❒ A document accessed with a cor-

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rect password remains selected

even after operations are complete, and it can be accessed by other us- ers. To stop this, be sure to press the {Clear Modes} key to cancel the document selection.

❒The user name used when adding a document to the Document Serv- er is to identify the document crea- tor and type. It is not to protect confidential documents from oth- ers.

Note

❒Enter a four-to eight-digit password.

❒By default, data stored in the Doc- ument Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically. See p.66 “Auto Delete File”.

❒If you do not want stored data to be automatically deleted, select [No] in Auto Delete File before stor- ing a document. If you select [Yes] later, data stored afterward will be automatically deleted.

❒When the machine is printing a document stored using the copier function, wait until printing has finished before you store a docu- ment in the Document Server.

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