Department Usage List List, Personal Book List List | Sharp FO-4400

Printing Lists and Reports

Department Usage List (List 08)

This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated.

♦Each time you print out the report, the data is cleared and a new period begins.

Confidential Reception List (List 09)

This list shows which mailboxes have received confidential documents and the total number of pages received. Print this list out whenever RCVD CONFIDENTIAL RX appears in the display.

Anti Junk Number List (List 10)

This list shows the fax numbers from which reception is not allowed.

Personal Book List (List 11)

This list shows the personal books that have been created.

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Sharp FO-4400 Department Usage List List, Confidential Reception List List, Anti Junk Number List List, 114

Contents

FO-4400 Canada Introduction Printing resolution Full Dual AccessPower requirements Operating temperature Weight Approx .3 lbs .2 kgPage Table of Contents Cleaning the Scanning Glass and Rollers HousingProblems and Solutions Messages and Signals Look at the Operation Panel Upper panel Symbol key Middle panel Rapid Key padRapid Dial Keys Counter key Timer key Cover Sheet keyLife key MEM. Status key Lower panel JOB Status keyDuplex Scan key Priority key Press Speed Dial keyMenu key UP and Down arrow keys Installation Unpacking ChecklistPoints to keep in mind when setting up About condensation Connecting the power cord Connections Connecting the telephone line cord Connecting a telephone optional Attaching the ADF exit tray Attaching the received document tray Verification Stamp option Installing the Print Cartridges Press the cover release to open the print compartment cover Blue Hold the toner cartridge by the handle Insert it into the print compartmentFlip up the Rapid Key Overlay, 3 , and Enter When to replace the toner cartridge When to replace the drum cartridgeSharp FO-44ND or FO-50ND toner cartridge Sharp FO-47DR drum cartridge Loading Printing Paper Loading paper in the paper trayRemove the received document tray Insert a stack of paper into the tray, print side up Loading paper in the paper cassette if installed Replace the received document tray Installation Entering Your Name and Fax Number Press MenuPress 0 Press Enter To enter a space, press To change case, pressTo clear a mistake, press Press twice to return to the date and time display Setting the Date and Time Press Enter to start the clock Daylight Saving TimePress to select A.M. or to select P.M Volume Adjustment Press or to select the desired volume levelSpeaker Press Speaker to turn off the speaker Press the or to select the desired volume level. Make sure RingerHas not been pressed Press Enter to confirm your selection Size and weight Sending DocumentsTransmittable Documents Loading one page at a time Maximum scanning area Other restrictions Loading the Document Adjusting the Resolution and Contrast Resolution Contrast Light Sending a Fax by Normal Dialing Using the Redial key Programming Auto-Dial Numbers Press To select SET To return to the date and time display Return to to program another number, or pressRepeatedly Chain Dialing for area and access codes Editing auto-dial numbersClearing auto-dial numbers Press To select Clear Programming Auto-Dial Numbers Dual Access Sending a Fax by Automatic Dialing Press the appropriate Rapid Key Rapid Key DialingLoad the documents Send Ready will appear in the display Speed Dialing Flip up the Rapid Key overlay If it is down PressThen enter the Speed Dial number by pressing If not, press Direct Keypad Dialing Correct, press Enter If it is not correct, press Searching for an auto-dial number Press To search from Chain Dialing If the memory becomes fullDocument will be automatically transmitted once Connection is established Checking the status of the current job To cancel a fax transmission or receptionChecking and canceling stored transmission jobs Canceling a memory transmission by number When you have finished checking the list, pressTwice to return to Date and time display Automatic redialing Memory Retransmission Creating and Using Personal Books Creating a personal directory book Return to the date and time display Press Enter to skip this stepRepeatedly to Using a personal book Press Book Canceling an operation performed from a book Closing a book Clearing a book Press 2 to select ClearIf the book has a passcode, enter the passcode Press repeatedly to return to the date and time display Cover Sheet Load the documents Transmission you do not have to press Overlay if it is downDial the receiving party and transmit the fax Dial the receiving machine and transmit the document Batch Page NumberingCaps Lock . Flip up the Rapid Key Receiving Documents Using Auto Reception ModeSetting the reception mode On the fax machine Using Manual Reception ModeWhen Receiving appears in the display, hang up Substitute Reception to Memory Overlay Making Copies Load the document Checking and canceling copy jobs in memory Want the copies sortedCopying will begin While the copy job appears Load the document s Special FunctionsBroadcasting Press the appropriate Group Key. Transmission will begin Broadcasting using a Group KeyPress Enter twice. Transmission will begin Storing numbers in Group Keys Press Menu , 5 and thenPress To program a Group Key Press 2 to clear a Group Key Enter fax numbers using one or both of the following methods Editing a group Confidential Operations Confidential transmission Appears, and then press Enter Confidential receptionDigits, press Enter Programming the confidential passcode Press Z Flip up the Rapid Key Clearing a passcode Printing out received documentsPress Z Enter your mailbox number Enter your confidential passcode Polling Polling othersThen Number. If you enter less than 2 digits, press Serial Polling using a Group Key Being polled Memory polling Contrast to adjust the resolution and contrast if Clearing a documentDesired, and then press To clear the documents Polling Security Turning Polling Security on and offStoring and clearing fax numbers for polling permission Press Menu , 3 , 0 Programming and clearing a System number Press 1 to program the SystemNumber Go to Step Enter the number 4 digits with the numeric keys Storing and clearing ID numbers for polling permission Timer Operations Initial procedure Go to the specific procedure for your operation see TransmissionFollowing pages Digits, press Load the document and then press Enter Polling Serial Polling Broadcasting After each full number Enter the 2-digit number assigned to the operation Canceling a timer operationLoad the document and then press Batch Transmission Programming a Batch KeyClearing a Batch Key Storing documents for transmission Enter the 3-digit message number assigned to the document Canceling a document stored for batch transmissionPress the appropriate Batch Key Entering and Using Programs Programmed Start Enter This is not possible if you included a timer setting If you want the document to be sent through memory, press Confidential transmission After each full number Press one or more Group Keys Broadcasting Batch transmission Press the Program Key you want to Clear Clearing a Program KeyPress Menu , 5 Press the Program Key Using a Program KeyCanceling a programmed timer operation Duplex Scanning for Two-sided Documents Press Then Department Control Entering Department Codes Accessing the machine Junk Number List Blocking Reception of Unwanted FaxesPress To enter a number in the Anti Direct billing code entry Using Department ControlTelephone Billing Enter the billing Press 2 Distinctive Ring100 Ring Pattern Standard Ring OFF Setting 101 Optional Settings 102 Optional Settings 103 Setting 05 Transaction Report Print Selection Setting 06 Recall TimesSetting 07 Recall Interval Setting 08 Security Selection 105 Setting 15 Image Memory Print Setting 16 Cassette SelectionSetting 17 Retransmission Times 106 107 Setting 23 Quick ON-LINE Setting 24 Multi TTISetting 25 Beep Length Setting 26 Telephone Billing Code Setting 27 Department Code Digits Setting 28 Distinctive RingSetting 29 Verification Stamp Setting 30 Copy Resolution Setting 31 Separate Mode 110 Printing Lists and Reports Activity Report List111 Appears, press Enter 112 Timer List List Passcode List ListOptional Setting List List Destination List List Department Usage List List Confidential Reception List ListAnti Junk Number List List Personal Book List List Transaction Report 115 Maintenance Cleaning the Scanning Glass and RollersHousing 116 Replacing the Verification Stamp 117 118 TroubleshootingProblem Solution Dialing and transmission problems 119 Reception and copying problems 120 General problems 121 Messages and Signals 122 123 No CONF. Function Audible signals 124 125 Clearing Paper JamsClearing a jammed document Clearing jammed printing paper 126 127 Replace the drum cartridge FCC Regulatory Information 128 A R P 129 Material Safety Data Sheet 2/3 130 Material Safety Data Sheet 3/3 131 132 Press If this is a regular number Guía DE Consulta Rápida 133 Guide DE Référence Rapide 134 Index 135 Index 136Page Sharp Corporation