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Sharp FO-4400 operation manual Department Usage List List, Confidential Reception List List, 114

Models: FO-4400

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Printing Lists and Reports

Department Usage List (List 08)

This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list. The information is only available if Department Control has been activated.

♦Each time you print out the report, the data is cleared and a new period begins.

Confidential Reception List (List 09)

This list shows which mailboxes have received confidential documents and the total number of pages received. Print this list out whenever RCVD CONFIDENTIAL RX appears in the display.

Anti Junk Number List (List 10)

This list shows the fax numbers from which reception is not allowed.

Personal Book List (List 11)

This list shows the personal books that have been created.

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Sharp FO-4400 Department Usage List List, Confidential Reception List List, Anti Junk Number List List, 114

Contents

FO-4400 Canada Introduction Printing resolution Full Dual AccessPower requirements Operating temperatureWeight Approx .3 lbs .2 kgPage Table of Contents Cleaning the Scanning Glass and Rollers HousingProblems and Solutions Messages and SignalsLook at the Operation Panel Upper panelSymbol key Middle panel Rapid Key padRapid Dial Keys Counter keyTimer key Cover Sheet keyLife key MEM. Status keyLower panel JOB Status keyDuplex Scan key Priority keyPress Speed Dial keyMenu key UP and Down arrow keysInstallation Unpacking ChecklistPoints to keep in mind when setting up About condensationConnecting the power cord ConnectionsConnecting the telephone line cord Connecting a telephone optionalAttaching the ADF exit tray Attaching the received document trayVerification Stamp option Installing the Print Cartridges Press the cover release to open the print compartment coverBlue Hold the toner cartridge by the handle Insert it into the print compartmentFlip up the Rapid Key Overlay, 3 , and EnterWhen to replace the toner cartridge When to replace the drum cartridgeSharp FO-44ND or FO-50ND toner cartridge Sharp FO-47DR drum cartridgeLoading Printing Paper Loading paper in the paper trayRemove the received document tray Insert a stack of paper into the tray, print side upLoading paper in the paper cassette if installed Replace the received document trayInstallation Entering Your Name and Fax Number Press MenuPress 0 Press EnterTo enter a space, press To change case, pressTo clear a mistake, press Press twice to return to the date and time displaySetting the Date and Time Press Enter to start the clock Daylight Saving TimePress to select A.M. or to select P.M Volume Adjustment Press or to select the desired volume levelSpeaker Press Speaker to turn off the speakerPress the or to select the desired volume level. Make sure RingerHas not been pressed Press Enter to confirm your selectionSize and weight Sending DocumentsTransmittable Documents Loading one page at a timeMaximum scanning area Other restrictionsLoading the Document Adjusting the Resolution and Contrast ResolutionContrast LightSending a Fax by Normal Dialing Using the Redial key Programming Auto-Dial NumbersPress To select SET To return to the date and time display Return to to program another number, or pressRepeatedly Chain Dialing for area and access codes Editing auto-dial numbersClearing auto-dial numbers Press To select ClearProgramming Auto-Dial Numbers Dual Access Sending a Fax by Automatic DialingPress the appropriate Rapid Key Rapid Key DialingLoad the documents Send Ready will appear in the display Speed Dialing Flip up the Rapid Key overlay If it is down PressThen enter the Speed Dial number by pressing If not, pressDirect Keypad Dialing Correct, press Enter If it is not correct, pressSearching for an auto-dial number Press To search fromChain Dialing If the memory becomes fullDocument will be automatically transmitted once Connection is establishedChecking the status of the current job To cancel a fax transmission or receptionChecking and canceling stored transmission jobs Canceling a memory transmission by number When you have finished checking the list, pressTwice to return to Date and time displayAutomatic redialing Memory RetransmissionCreating and Using Personal Books Creating a personal directory bookReturn to the date and time display Press Enter to skip this stepRepeatedly to Using a personal book Press BookCanceling an operation performed from a book Closing a bookClearing a book Press 2 to select ClearIf the book has a passcode, enter the passcode Press repeatedly to return to the date and time displayCover Sheet Load the documentsTransmission you do not have to press Overlay if it is downDial the receiving party and transmit the fax Dial the receiving machine and transmit the document Batch Page NumberingCaps Lock . Flip up the Rapid Key Receiving Documents Using Auto Reception ModeSetting the reception mode On the fax machine Using Manual Reception ModeWhen Receiving appears in the display, hang up Substitute Reception to Memory OverlayMaking Copies Load the documentChecking and canceling copy jobs in memory Want the copies sortedCopying will begin While the copy job appearsLoad the document s Special FunctionsBroadcasting Press the appropriate Group Key. Transmission will begin Broadcasting using a Group KeyPress Enter twice. Transmission will begin Storing numbers in Group Keys Press Menu , 5 and thenPress To program a Group Key Press 2 to clear a Group KeyEnter fax numbers using one or both of the following methods Editing a groupConfidential Operations Confidential transmissionAppears, and then press Enter Confidential receptionDigits, press Enter Programming the confidential passcode Press Z Flip up the Rapid KeyClearing a passcode Printing out received documentsPress Z Enter your mailbox number Enter your confidential passcodePolling Polling othersThen Number. If you enter less than 2 digits, pressSerial Polling using a Group Key Being polled Memory pollingContrast to adjust the resolution and contrast if Clearing a documentDesired, and then press To clear the documentsPolling Security Turning Polling Security on and offStoring and clearing fax numbers for polling permission Press Menu , 3 , 0Programming and clearing a System number Press 1 to program the SystemNumber Go to Step Enter the number 4 digits with the numeric keysStoring and clearing ID numbers for polling permission Timer Operations Initial procedureGo to the specific procedure for your operation see TransmissionFollowing pages Digits, pressLoad the document and then press Enter Polling Serial PollingBroadcasting After each full numberEnter the 2-digit number assigned to the operation Canceling a timer operationLoad the document and then press Batch Transmission Programming a Batch KeyClearing a Batch Key Storing documents for transmissionEnter the 3-digit message number assigned to the document Canceling a document stored for batch transmissionPress the appropriate Batch Key Entering and Using Programs ProgrammedStart Enter This is not possible if you included a timer setting If you want the document to be sent through memory, pressConfidential transmission After each full number Press one or more Group Keys Broadcasting Batch transmission Press the Program Key you want to Clear Clearing a Program KeyPress Menu , 5 Press the Program Key Using a Program KeyCanceling a programmed timer operation Duplex Scanning for Two-sided Documents Press ThenDepartment Control Entering Department CodesAccessing the machine Junk Number List Blocking Reception of Unwanted FaxesPress To enter a number in the Anti Direct billing code entry Using Department ControlTelephone Billing Enter the billing Press 2 Distinctive Ring100 Ring Pattern Standard Ring OFF Setting 101Optional Settings 102Optional Settings 103Setting 05 Transaction Report Print Selection Setting 06 Recall TimesSetting 07 Recall Interval Setting 08 Security Selection105 Setting 15 Image Memory Print Setting 16 Cassette SelectionSetting 17 Retransmission Times 106107 Setting 23 Quick ON-LINE Setting 24 Multi TTISetting 25 Beep Length Setting 26 Telephone Billing CodeSetting 27 Department Code Digits Setting 28 Distinctive RingSetting 29 Verification Stamp Setting 30 Copy ResolutionSetting 31 Separate Mode 110Printing Lists and Reports Activity Report List111 Appears, press Enter112 Timer List List Passcode List ListOptional Setting List List Destination List ListDepartment Usage List List Confidential Reception List ListAnti Junk Number List List Personal Book List ListTransaction Report 115Maintenance Cleaning the Scanning Glass and RollersHousing 116Replacing the Verification Stamp 117118 TroubleshootingProblem Solution Dialing and transmission problems 119Reception and copying problems 120General problems 121Messages and Signals 122123 No CONF. FunctionAudible signals 124125 Clearing Paper JamsClearing a jammed document Clearing jammed printing paper 126127 Replace the drum cartridgeFCC Regulatory Information 128A R P 129Material Safety Data Sheet 2/3 130Material Safety Data Sheet 3/3 131132 Press If this is a regular numberGuía DE Consulta Rápida 133Guide DE Référence Rapide 134Index 135Index 136Page Sharp Corporation