Sharp FO-4400 operation manual Department Control, Entering Department Codes

Department Control

Department Control

Department Control is used to limit use of the fax machine to authorized users. When it is activated, a department code must be entered before an operation can be performed.

♦Department Control can only be activated by your Sharp dealer. If you want to use this function, contact your dealer.

♦Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorized department or person. See Department Usage List on page 114.

Entering Department Codes

Up to 30 different Department Codes can be entered to allow access to the fax machine. Transmitted pages and transmission time will be kept track of separately for each code. After you enter a code, inform the appropriate group or individual.

♦A name must be entered for each code. Only the name, not the code, will appear on the Department Usage List.

♦Be sure to keep a record of each code and name. If you misplace the record, contact your dealer.

1	Press	MENU		and	3 .	Display:
							3:ENTRY MODE
							ENTER #(01-10, , )
2
	Press		and	9 .
		0					09:DEPT. CODE MODE
							1=SET, 2=CLEAR
3
	Press	1	to program a Department Code, or 2 to clear a Department
	Code.

4 Entering: Enter a 2-digit number from “01” to “30” with the numeric keys. This number identifies the Department Code that you will enter in the next step.

5. Special Functions

95