Programming the confidential passcode | Sharp FO-4400 instruction

Confidential Operations

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.

1	CONFIDENTIAL		Display:
	Press Z/<	(flip up the Rapid Key
	Press Z/<	(flip up the Rapid Key		3:CONF. CODE SET
	overlay if it is down) and then 3 .			3:CONF. CODE SET
	overlay if it is down) and then 3 .			ENTER BOX # (00-99)

2 Enter a 2-digit number (from "00" to "99") by pressing the numeric keys. This number .identifies the mailbox.

3 Enter a 4-digit passcode for the mailbox with the numeric keys.

4	START/
4	Press ENTER .
5	Enter a name for the mailbox (max. of 20 characters) by pressing the
	letter entry keys (make sure the Rapid Key overlay is down).
	Example: SHARP = Caps Lock S	H / } A / R / $ P / =

•For more information on entering letters, see Step 5 on page 25.

01	02		03	04	05		06	07	08	09		10
Q / !	W / "		E / #	R / $ T / % Y / &				U / '	I / (	O / )		P / =
11	12		13	14	15		16	17	18	19		20
SYMBOL	A /		S	D		F	G / {	H / }	J / [	K /	]	L / +
21	22		23	24	25		26	27	28	29		30
Caps Lock	Z / <		X / >	C		V	B	N / *	M / ?	@		.com
31	32		33	34			35	36	37	38		39
SHIFT	/	^	/ / \	; /	:		Space	_	-	. /	,	DEL

6 START/

Press ENTER .

Note: After entering the passcode, the fax machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer.

5. Special Functions

69

Image 71

Sharp FO-4400 operation manual Programming the confidential passcode, Press Z Flip up the Rapid Key

Contents

FO-4400 Canada Introduction Operating temperature Printing resolutionFull Dual Access Power requirements Approx .3 lbs .2 kg WeightPage Table of Contents Messages and Signals Cleaning the Scanning Glass and RollersHousing Problems and Solutions Upper panel Look at the Operation Panel Counter key Symbol keyMiddle panel Rapid Key pad Rapid Dial Keys MEM. Status key Timer keyCover Sheet key Life key Priority key Lower panelJOB Status key Duplex Scan key UP and Down arrow keys PressSpeed Dial key Menu key About condensation InstallationUnpacking Checklist Points to keep in mind when setting up Connections Connecting the power cord Connecting a telephone optional Connecting the telephone line cord Attaching the received document tray Attaching the ADF exit tray Verification Stamp option Press the cover release to open the print compartment cover Installing the Print Cartridges Blue Overlay, 3 , and Enter Hold the toner cartridge by the handleInsert it into the print compartment Flip up the Rapid Key Sharp FO-47DR drum cartridge When to replace the toner cartridgeWhen to replace the drum cartridge Sharp FO-44ND or FO-50ND toner cartridge Insert a stack of paper into the tray, print side up Loading Printing PaperLoading paper in the paper tray Remove the received document tray Replace the received document tray Loading paper in the paper cassette if installed Installation Press Enter Entering Your Name and Fax NumberPress Menu Press 0 Press twice to return to the date and time display To enter a space, pressTo change case, press To clear a mistake, press Setting the Date and Time Press Enter to start the clock Daylight Saving TimePress to select A.M. or to select P.M Press Speaker to turn off the speaker Volume AdjustmentPress or to select the desired volume level Speaker Press Enter to confirm your selection Press the or to select the desired volume level. Make sureRinger Has not been pressed Loading one page at a time Size and weightSending Documents Transmittable Documents Other restrictions Maximum scanning area Loading the Document Resolution Adjusting the Resolution and Contrast Light Contrast Sending a Fax by Normal Dialing Programming Auto-Dial Numbers Using the Redial key Press To select SET To return to the date and time display Return to to program another number, or pressRepeatedly Press To select Clear Chain Dialing for area and access codesEditing auto-dial numbers Clearing auto-dial numbers Programming Auto-Dial Numbers Sending a Fax by Automatic Dialing Dual Access Press the appropriate Rapid Key Rapid Key DialingLoad the documents Send Ready will appear in the display If not, press Speed DialingFlip up the Rapid Key overlay If it is down Press Then enter the Speed Dial number by pressing Correct, press Enter If it is not correct, press Direct Keypad Dialing Press To search from Searching for an auto-dial number Connection is established Chain DialingIf the memory becomes full Document will be automatically transmitted once Checking the status of the current job To cancel a fax transmission or receptionChecking and canceling stored transmission jobs Date and time display Canceling a memory transmission by numberWhen you have finished checking the list, press Twice to return to Memory Retransmission Automatic redialing Creating a personal directory book Creating and Using Personal Books Return to the date and time display Press Enter to skip this stepRepeatedly to Press Book Using a personal book Closing a book Canceling an operation performed from a book Press repeatedly to return to the date and time display Clearing a bookPress 2 to select Clear If the book has a passcode, enter the passcode Load the documents Cover Sheet Transmission you do not have to press Overlay if it is downDial the receiving party and transmit the fax Dial the receiving machine and transmit the document Batch Page NumberingCaps Lock . Flip up the Rapid Key Receiving Documents Using Auto Reception ModeSetting the reception mode On the fax machine Using Manual Reception ModeWhen Receiving appears in the display, hang up Overlay Substitute Reception to Memory Load the document Making Copies While the copy job appears Checking and canceling copy jobs in memoryWant the copies sorted Copying will begin Load the document s Special FunctionsBroadcasting Press the appropriate Group Key. Transmission will begin Broadcasting using a Group KeyPress Enter twice. Transmission will begin Press 2 to clear a Group Key Storing numbers in Group KeysPress Menu , 5 and then Press To program a Group Key Editing a group Enter fax numbers using one or both of the following methods Confidential transmission Confidential Operations Appears, and then press Enter Confidential receptionDigits, press Enter Press Z Flip up the Rapid Key Programming the confidential passcode Enter your mailbox number Enter your confidential passcode Clearing a passcodePrinting out received documents Press Z Number. If you enter less than 2 digits, press PollingPolling others Then Being polled Memory polling Serial Polling using a Group Key To clear the documents Contrast to adjust the resolution and contrast ifClearing a document Desired, and then press Press Menu , 3 , 0 Polling SecurityTurning Polling Security on and off Storing and clearing fax numbers for polling permission Go to Step Enter the number 4 digits with the numeric keys Programming and clearing a System numberPress 1 to program the System Number Storing and clearing ID numbers for polling permission Initial procedure Timer Operations Digits, press Go to the specific procedure for your operation seeTransmission Following pages Load the document and then press Enter Serial Polling Polling After each full number Broadcasting Enter the 2-digit number assigned to the operation Canceling a timer operationLoad the document and then press Storing documents for transmission Batch TransmissionProgramming a Batch Key Clearing a Batch Key Enter the 3-digit message number assigned to the document Canceling a document stored for batch transmissionPress the appropriate Batch Key Programmed Entering and Using Programs Start Enter If you want the document to be sent through memory, press This is not possible if you included a timer setting Confidential transmission After each full number Press one or more Group Keys Broadcasting Batch transmission Press the Program Key you want to Clear Clearing a Program KeyPress Menu , 5 Press the Program Key Using a Program KeyCanceling a programmed timer operation Press Then Duplex Scanning for Two-sided Documents Entering Department Codes Department Control Accessing the machine Junk Number List Blocking Reception of Unwanted FaxesPress To enter a number in the Anti Direct billing code entry Using Department ControlTelephone Billing Enter the billing Press 2 Distinctive Ring100 101 Ring Pattern Standard Ring OFF Setting 102 Optional Settings 103 Optional Settings Setting 08 Security Selection Setting 05 Transaction Report Print SelectionSetting 06 Recall Times Setting 07 Recall Interval 105 106 Setting 15 Image Memory PrintSetting 16 Cassette Selection Setting 17 Retransmission Times 107 Setting 26 Telephone Billing Code Setting 23 Quick ON-LINESetting 24 Multi TTI Setting 25 Beep Length Setting 30 Copy Resolution Setting 27 Department Code DigitsSetting 28 Distinctive Ring Setting 29 Verification Stamp 110 Setting 31 Separate Mode Appears, press Enter Printing Lists and ReportsActivity Report List 111 112 Destination List List Timer List ListPasscode List List Optional Setting List List Personal Book List List Department Usage List ListConfidential Reception List List Anti Junk Number List List 115 Transaction Report 116 MaintenanceCleaning the Scanning Glass and Rollers Housing 117 Replacing the Verification Stamp 118 TroubleshootingProblem Solution 119 Dialing and transmission problems 120 Reception and copying problems 121 General problems 122 Messages and Signals No CONF. Function 123 124 Audible signals 125 Clearing Paper JamsClearing a jammed document 126 Clearing jammed printing paper Replace the drum cartridge 127 128 FCC Regulatory Information 129 A R P 130 Material Safety Data Sheet 2/3 131 Material Safety Data Sheet 3/3 Press If this is a regular number 132 133 Guía DE Consulta Rápida 134 Guide DE Référence Rapide 135 Index 136 IndexPage Sharp Corporation