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Sharp FO-4400 operation manual Substitute Reception to Memory, Overlay

Models: FO-4400

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Substitute Reception to Memory

In situations where printing is not possible, such as when the fax machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory.

When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored faxes will automatically print out.

You can display information on faxes received to memory by following these steps:

1	Press	MEM.STATUS	(flip up the Rapid Key
		B
	overlay) and		3 .

Display:

RX STATUS	(003)
PRESS OR

The number of received faxes appears here

2 Press or to scroll through the list of received faxes. The name (or

number) of the sender of each document will successively appear in the display.

STOP

3 When you have finished checking the list, press twice to return to the date and time display.

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Sharp FO-4400 operation manual Substitute Reception to Memory, Overlay

Contents

FO-4400 Canada Introduction Power requirements Printing resolutionFull Dual Access Operating temperatureWeight Approx .3 lbs .2 kgPage Table of Contents Problems and Solutions Cleaning the Scanning Glass and RollersHousing Messages and SignalsLook at the Operation Panel Upper panelRapid Dial Keys Symbol keyMiddle panel Rapid Key pad Counter keyLife key Timer keyCover Sheet key MEM. Status keyDuplex Scan key Lower panelJOB Status key Priority keyMenu key PressSpeed Dial key UP and Down arrow keysPoints to keep in mind when setting up InstallationUnpacking Checklist About condensationConnecting the power cord ConnectionsConnecting the telephone line cord Connecting a telephone optionalAttaching the ADF exit tray Attaching the received document trayVerification Stamp option Installing the Print Cartridges Press the cover release to open the print compartment coverBlue Flip up the Rapid Key Hold the toner cartridge by the handleInsert it into the print compartment Overlay, 3 , and EnterSharp FO-44ND or FO-50ND toner cartridge When to replace the toner cartridgeWhen to replace the drum cartridge Sharp FO-47DR drum cartridgeRemove the received document tray Loading Printing PaperLoading paper in the paper tray Insert a stack of paper into the tray, print side upLoading paper in the paper cassette if installed Replace the received document trayInstallation Press 0 Entering Your Name and Fax NumberPress Menu Press EnterTo clear a mistake, press To enter a space, pressTo change case, press Press twice to return to the date and time displaySetting the Date and Time Press Enter to start the clock Daylight Saving TimePress to select A.M. or to select P.M Speaker Volume AdjustmentPress or to select the desired volume level Press Speaker to turn off the speakerHas not been pressed Press the or to select the desired volume level. Make sureRinger Press Enter to confirm your selectionTransmittable Documents Size and weightSending Documents Loading one page at a timeMaximum scanning area Other restrictionsLoading the Document Adjusting the Resolution and Contrast ResolutionContrast LightSending a Fax by Normal Dialing Using the Redial key Programming Auto-Dial NumbersPress To select SET To return to the date and time display Return to to program another number, or pressRepeatedly Clearing auto-dial numbers Chain Dialing for area and access codesEditing auto-dial numbers Press To select ClearProgramming Auto-Dial Numbers Dual Access Sending a Fax by Automatic DialingPress the appropriate Rapid Key Rapid Key DialingLoad the documents Send Ready will appear in the display Then enter the Speed Dial number by pressing Speed DialingFlip up the Rapid Key overlay If it is down Press If not, pressDirect Keypad Dialing Correct, press Enter If it is not correct, pressSearching for an auto-dial number Press To search fromDocument will be automatically transmitted once Chain DialingIf the memory becomes full Connection is establishedChecking the status of the current job To cancel a fax transmission or receptionChecking and canceling stored transmission jobs Twice to return to Canceling a memory transmission by numberWhen you have finished checking the list, press Date and time displayAutomatic redialing Memory RetransmissionCreating and Using Personal Books Creating a personal directory bookReturn to the date and time display Press Enter to skip this stepRepeatedly to Using a personal book Press BookCanceling an operation performed from a book Closing a bookIf the book has a passcode, enter the passcode Clearing a bookPress 2 to select Clear Press repeatedly to return to the date and time displayCover Sheet Load the documentsTransmission you do not have to press Overlay if it is downDial the receiving party and transmit the fax Dial the receiving machine and transmit the document Batch Page NumberingCaps Lock . Flip up the Rapid Key Receiving Documents Using Auto Reception ModeSetting the reception mode On the fax machine Using Manual Reception ModeWhen Receiving appears in the display, hang up Substitute Reception to Memory OverlayMaking Copies Load the documentCopying will begin Checking and canceling copy jobs in memoryWant the copies sorted While the copy job appearsLoad the document s Special FunctionsBroadcasting Press the appropriate Group Key. Transmission will begin Broadcasting using a Group KeyPress Enter twice. Transmission will begin Press To program a Group Key Storing numbers in Group KeysPress Menu , 5 and then Press 2 to clear a Group KeyEnter fax numbers using one or both of the following methods Editing a groupConfidential Operations Confidential transmissionAppears, and then press Enter Confidential receptionDigits, press Enter Programming the confidential passcode Press Z Flip up the Rapid KeyPress Z Clearing a passcodePrinting out received documents Enter your mailbox number Enter your confidential passcodeThen PollingPolling others Number. If you enter less than 2 digits, pressSerial Polling using a Group Key Being polled Memory pollingDesired, and then press Contrast to adjust the resolution and contrast ifClearing a document To clear the documentsStoring and clearing fax numbers for polling permission Polling SecurityTurning Polling Security on and off Press Menu , 3 , 0Number Programming and clearing a System numberPress 1 to program the System Go to Step Enter the number 4 digits with the numeric keysStoring and clearing ID numbers for polling permission Timer Operations Initial procedureFollowing pages Go to the specific procedure for your operation seeTransmission Digits, pressLoad the document and then press Enter Polling Serial PollingBroadcasting After each full numberEnter the 2-digit number assigned to the operation Canceling a timer operationLoad the document and then press Clearing a Batch Key Batch TransmissionProgramming a Batch Key Storing documents for transmissionEnter the 3-digit message number assigned to the document Canceling a document stored for batch transmissionPress the appropriate Batch Key Entering and Using Programs ProgrammedStart Enter This is not possible if you included a timer setting If you want the document to be sent through memory, pressConfidential transmission After each full number Press one or more Group Keys Broadcasting Batch transmission Press the Program Key you want to Clear Clearing a Program KeyPress Menu , 5 Press the Program Key Using a Program KeyCanceling a programmed timer operation Duplex Scanning for Two-sided Documents Press ThenDepartment Control Entering Department CodesAccessing the machine Junk Number List Blocking Reception of Unwanted FaxesPress To enter a number in the Anti Direct billing code entry Using Department ControlTelephone Billing Enter the billing Press 2 Distinctive Ring100 Ring Pattern Standard Ring OFF Setting 101Optional Settings 102Optional Settings 103Setting 07 Recall Interval Setting 05 Transaction Report Print SelectionSetting 06 Recall Times Setting 08 Security Selection105 Setting 17 Retransmission Times Setting 15 Image Memory PrintSetting 16 Cassette Selection 106107 Setting 25 Beep Length Setting 23 Quick ON-LINESetting 24 Multi TTI Setting 26 Telephone Billing CodeSetting 29 Verification Stamp Setting 27 Department Code DigitsSetting 28 Distinctive Ring Setting 30 Copy ResolutionSetting 31 Separate Mode 110111 Printing Lists and ReportsActivity Report List Appears, press Enter112 Optional Setting List List Timer List ListPasscode List List Destination List ListAnti Junk Number List List Department Usage List ListConfidential Reception List List Personal Book List ListTransaction Report 115Housing MaintenanceCleaning the Scanning Glass and Rollers 116Replacing the Verification Stamp 117118 TroubleshootingProblem Solution Dialing and transmission problems 119Reception and copying problems 120General problems 121Messages and Signals 122123 No CONF. FunctionAudible signals 124125 Clearing Paper JamsClearing a jammed document Clearing jammed printing paper 126127 Replace the drum cartridgeFCC Regulatory Information 128A R P 129Material Safety Data Sheet 2/3 130Material Safety Data Sheet 3/3 131132 Press If this is a regular numberGuía DE Consulta Rápida 133Guide DE Référence Rapide 134Index 135Index 136Page Sharp Corporation

Substitute Reception to Memory

Press

(flip up the Rapid Key

overlay) and