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Sharp FO-4400 operation manual Sending a Fax by Automatic Dialing, Dual Access

Models: FO-4400

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Sending a Fax by Automatic Dialing

Sending a Fax by Automatic Dialing

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another job. After you dial, your document will be immediately scanned into memory and then transmitted once all previously stored jobs have been completed.

If more than one document has been scanned into memory for transmission, the documents (jobs) will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until

previously stored jobs are completed, you can press PRIORITY after loading your document. Your document will be transmitted immediately after the current job is finished.

If you don’t want the document to be transmitted from memory, you can press

DOCUMENT	after loading the document. Your machine will call the receving fax
M/?

machine immediately after the current job is finished (ahead of any previously stored jobs in memory), and the document will be scanned as soon as the connection is established.

♦Approximately 124 pages of average content can be held in memory. Less pages can be held if any were scanned using fine or halftone resolution.

♦The amount of memory currently occupied appears as a percentage ("M:00%") in the display.

2. Sending Documents

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Sharp FO-4400 operation manual Sending a Fax by Automatic Dialing, Dual Access

Contents

FO-4400 Canada Introduction Operating temperature Printing resolutionFull Dual Access Power requirementsApprox .3 lbs .2 kg WeightPage Table of Contents Messages and Signals Cleaning the Scanning Glass and RollersHousing Problems and SolutionsUpper panel Look at the Operation PanelCounter key Symbol keyMiddle panel Rapid Key pad Rapid Dial KeysMEM. Status key Timer keyCover Sheet key Life keyPriority key Lower panelJOB Status key Duplex Scan keyUP and Down arrow keys PressSpeed Dial key Menu keyAbout condensation InstallationUnpacking Checklist Points to keep in mind when setting upConnections Connecting the power cordConnecting a telephone optional Connecting the telephone line cordAttaching the received document tray Attaching the ADF exit trayVerification Stamp option Press the cover release to open the print compartment cover Installing the Print CartridgesBlue Overlay, 3 , and Enter Hold the toner cartridge by the handleInsert it into the print compartment Flip up the Rapid KeySharp FO-47DR drum cartridge When to replace the toner cartridgeWhen to replace the drum cartridge Sharp FO-44ND or FO-50ND toner cartridgeInsert a stack of paper into the tray, print side up Loading Printing PaperLoading paper in the paper tray Remove the received document trayReplace the received document tray Loading paper in the paper cassette if installedInstallation Press Enter Entering Your Name and Fax NumberPress Menu Press 0Press twice to return to the date and time display To enter a space, pressTo change case, press To clear a mistake, pressSetting the Date and Time Press to select A.M. or to select P.M Daylight Saving TimePress Enter to start the clock Press Speaker to turn off the speaker Volume AdjustmentPress or to select the desired volume level SpeakerPress Enter to confirm your selection Press the or to select the desired volume level. Make sureRinger Has not been pressedLoading one page at a time Size and weightSending Documents Transmittable DocumentsOther restrictions Maximum scanning areaLoading the Document Resolution Adjusting the Resolution and ContrastLight ContrastSending a Fax by Normal Dialing Programming Auto-Dial Numbers Using the Redial keyPress To select SET Repeatedly Return to to program another number, or pressTo return to the date and time display Press To select Clear Chain Dialing for area and access codesEditing auto-dial numbers Clearing auto-dial numbersProgramming Auto-Dial Numbers Sending a Fax by Automatic Dialing Dual AccessLoad the documents Send Ready will appear in the display Rapid Key DialingPress the appropriate Rapid Key If not, press Speed DialingFlip up the Rapid Key overlay If it is down Press Then enter the Speed Dial number by pressingCorrect, press Enter If it is not correct, press Direct Keypad DialingPress To search from Searching for an auto-dial numberConnection is established Chain DialingIf the memory becomes full Document will be automatically transmitted onceChecking and canceling stored transmission jobs To cancel a fax transmission or receptionChecking the status of the current job Date and time display Canceling a memory transmission by numberWhen you have finished checking the list, press Twice to return toMemory Retransmission Automatic redialingCreating a personal directory book Creating and Using Personal BooksRepeatedly to Press Enter to skip this stepReturn to the date and time display Press Book Using a personal bookClosing a book Canceling an operation performed from a bookPress repeatedly to return to the date and time display Clearing a bookPress 2 to select Clear If the book has a passcode, enter the passcodeLoad the documents Cover SheetDial the receiving party and transmit the fax Overlay if it is downTransmission you do not have to press Caps Lock . Flip up the Rapid Key Batch Page NumberingDial the receiving machine and transmit the document Setting the reception mode Using Auto Reception ModeReceiving Documents When Receiving appears in the display, hang up Using Manual Reception ModeOn the fax machine Overlay Substitute Reception to MemoryLoad the document Making CopiesWhile the copy job appears Checking and canceling copy jobs in memoryWant the copies sorted Copying will beginBroadcasting Special FunctionsLoad the document s Press Enter twice. Transmission will begin Broadcasting using a Group KeyPress the appropriate Group Key. Transmission will begin Press 2 to clear a Group Key Storing numbers in Group KeysPress Menu , 5 and then Press To program a Group KeyEditing a group Enter fax numbers using one or both of the following methodsConfidential transmission Confidential OperationsDigits, press Enter Confidential receptionAppears, and then press Enter Press Z Flip up the Rapid Key Programming the confidential passcodeEnter your mailbox number Enter your confidential passcode Clearing a passcodePrinting out received documents Press ZNumber. If you enter less than 2 digits, press PollingPolling others ThenBeing polled Memory polling Serial Polling using a Group KeyTo clear the documents Contrast to adjust the resolution and contrast ifClearing a document Desired, and then pressPress Menu , 3 , 0 Polling SecurityTurning Polling Security on and off Storing and clearing fax numbers for polling permissionGo to Step Enter the number 4 digits with the numeric keys Programming and clearing a System numberPress 1 to program the System NumberStoring and clearing ID numbers for polling permission Initial procedure Timer OperationsDigits, press Go to the specific procedure for your operation seeTransmission Following pagesLoad the document and then press Enter Serial Polling PollingAfter each full number BroadcastingLoad the document and then press Canceling a timer operationEnter the 2-digit number assigned to the operation Storing documents for transmission Batch TransmissionProgramming a Batch Key Clearing a Batch KeyPress the appropriate Batch Key Canceling a document stored for batch transmissionEnter the 3-digit message number assigned to the document Programmed Entering and Using ProgramsStart Enter If you want the document to be sent through memory, press This is not possible if you included a timer settingConfidential transmission After each full number Press one or more Group Keys Broadcasting Batch transmission Press Menu , 5 Clearing a Program KeyPress the Program Key you want to Clear Canceling a programmed timer operation Using a Program KeyPress the Program Key Press Then Duplex Scanning for Two-sided DocumentsEntering Department Codes Department ControlAccessing the machine Press To enter a number in the Anti Blocking Reception of Unwanted FaxesJunk Number List Telephone Billing Using Department ControlDirect billing code entry Enter the billing 100 Distinctive RingPress 2 101 Ring Pattern Standard Ring OFF Setting102 Optional Settings103 Optional SettingsSetting 08 Security Selection Setting 05 Transaction Report Print SelectionSetting 06 Recall Times Setting 07 Recall Interval105 106 Setting 15 Image Memory PrintSetting 16 Cassette Selection Setting 17 Retransmission Times107 Setting 26 Telephone Billing Code Setting 23 Quick ON-LINESetting 24 Multi TTI Setting 25 Beep LengthSetting 30 Copy Resolution Setting 27 Department Code DigitsSetting 28 Distinctive Ring Setting 29 Verification Stamp110 Setting 31 Separate ModeAppears, press Enter Printing Lists and ReportsActivity Report List 111112 Destination List List Timer List ListPasscode List List Optional Setting List ListPersonal Book List List Department Usage List ListConfidential Reception List List Anti Junk Number List List115 Transaction Report116 MaintenanceCleaning the Scanning Glass and Rollers Housing117 Replacing the Verification StampProblem Solution Troubleshooting118 119 Dialing and transmission problems120 Reception and copying problems121 General problems122 Messages and SignalsNo CONF. Function 123124 Audible signalsClearing a jammed document Clearing Paper Jams125 126 Clearing jammed printing paperReplace the drum cartridge 127128 FCC Regulatory Information129 A R P130 Material Safety Data Sheet 2/3131 Material Safety Data Sheet 3/3Press If this is a regular number 132133 Guía DE Consulta Rápida134 Guide DE Référence Rapide135 Index136 IndexPage Sharp Corporation