Manuals / Sharp / Computer Equipment / All in One Printer

Sharp MX-5000N, MX-4100N, MX-4101N Document filing, X Appending Information When Storing A

Models: MX-5001N MX-4101N MX-5000N MX-4100N

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Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed.

This section introduces several of the document filing functions.

X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 98

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 X SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . 101 X PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . 102

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Sharp MX-5000N, MX-4100N, MX-4101N, MX-5001N quick start Document filing, X Appending Information When Storing A

Contents

System settings Before using the machineTroubleshooting MODEL MX-4100N MX-4101N MX-5000N MX-5001NSystem settings page Before using the machine pageTroubleshooting page Printed manualsFor detailed information Manuals in PDF formatConvenient methods for using the Operation Guide BEFORE USING THE MACHINE2 Select the all custom setting list in the touch panel 1 Press the SYSTEM SETTINGS keyCHECKING THE IP ADDRESS 2 Touch the Print key to the right of All Custom Setting ListAccess the Web server in the machine to open the Web pages ACCESSING THE WEB SERVER IN THE MACHINEOpening the Web pages Downloading the Operation GuideBefore using the machine TABLE OF CONTENTSCopying PrintingScanning FaxingTroubleshooting System settingsDocument filing Before using the machine Some options may not be available in some countries and regions PART NAMES AND FUNCTIONS19 USB connector type A 15 Main power switch13 Document glass 14 KeyboardPrint mode indicators Image send indicatorsSYSTEM SETTINGS key OPERATION PANELPOWER key Main power indicatorPOWER SAVE key Numeric keysMode select keys USING THE TOUCH PANELSystem display Using general keysJob Status display Checking the status of the machineDisplay selection key MFP Status displayUser authentication methods USER AUTHENTICATIONLogging out Login by user number2 Mode select keys HOME SCREEN2nd screen 1 My Menu keyIMAGE CHECK FUNCTION PREVIEW Checking the content of a file stored in the machineConvenient uses of image check Printing only faxes that are neededUsing the document glass Using the automatic document feederPLACING ORIGINALS Names of the trays CHANGING PAPER IN A TRAYPrint side face up or face down Trays 1 toLoading paper in a tray 2 Configure the tray settings in the touch panel Changing the tray settings1 Press the SYSTEM SETTINGS key 1 Touch the Paper Tray Settings keyBypass tray Loading paper in other traysExample Loading an envelope The paper size of tray 5 can only be changed by a service technician Large capacity trayCopying X ENLARGEMENT/REDUCTION Preset RatiosX SELECTING THE EXPOSURE AND IMAGE TYPE X FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection100% BASE SCREEN OF COPY MODE1 Touch the COPY key MAKING COPIES2 Place the originals Cancel copying2-SIDED COPYING Automatic Document Feeder 2 Select settings in the touch panel1 Place the originals 1 Touch the 2-Sided Copy key 2 Touch the 1-Sided to 2-Sided keyCOPYING ON SPECIAL PAPER Bypass Copy Select settings in the touch panel1 Place the originals 2 Insert paper in the bypass traySelecting a tray Select settings in the touch panel. ContinuedCancel copying Cancel scanning1 Place the originals MAKING COLOUR COPIES Colour Mode3 Set the number of copies and press the COLOUR START key 2 Select settings in the touch panel2 Select settings in the touch panel SELECTING THE EXPOSURE AND IMAGE TYPE1 Place the originals 1 Touch the Exposure key 2 Touch the Light Original key2 Select settings in the touch panel FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection1 Place the originals 1 Touch the Paper Select key4 Press the COLOUR START key or the BLACK & WHITE START key 3 Set the number of copiesCancel copying Cancel scanning2 Select settings in the touch panel ENLARGEMENT/REDUCTION Preset Ratios / Zoomand/or adjust the ratio in increments of 1% As an example, this section explains how to reduce the image to 55%Cancel scanning Cancel copying3 Set the number of copies 4 Press the COLOUR START key or the BLACK & WHITE START key1 Touch the Interrupt key while the machine is printing INTERRUPTING A COPY RUN Interrupt CopyPlace the originals Set the number of copies and then press theSTORING COPY OPERATIONS Job Programs Using a job programStoring a job program 1 Press the #/P key2 Touch the key of the desired job program Deleting a job program2 Select settings in the touch panel 1 Press the #/P keySpecial modes SPECIAL MODES100% 2 Select settings in the touch panel SELECTING A SPECIAL MODEthe reverse side using the keys 1 Place the originalsAdding margins Margin Shift CONVENIENT COPY FUNCTIONSErasing peripheral shadows Erase Copying each facing page of a bound document Dual Page CopyUsing a different paper type for covers Covers/Inserts Using two machines to make a large number of copies Tandem CopyAdding inserts when copying on transparency film Transparency Inserts Copying a large number of originals at once Job BuildCopying a pamphlet Book Copy Copying multiple pages onto one sheet of paper Multi ShotCopying captions onto tab paper Tab Copy Copying both sides of a card onto one sheet of paper Card ShotRepeating photos on a copy Photo Repeat Printing the date or a stamp on copies StampCreating a large poster Multi-Page Enlargement Inverting the image Mirror ImageAdjusting the sharpness of an image Sharpness Adjusting red/green/blue in copies RGB AdjustCopying in the centre of the paper Centring Reversing white and black in a copy B/W ReverseAdjusting the brightness of a copy Brightness Adjusting the colour Colour BalanceAdjusting the intensity of a copy Intensity Whitening faint colours in copies Suppress BackgroundCopying originals that are different sizes Mixed Size Original Copying thin originals Slow Scan ModePrinting PRINTING 1 Select the print command in theWindows application4 Click the Print button 3 Select print settings1 Click the Paper tab 2 Select A4 3 Click the OK button 1 Open the printer driver properties window Using printer driver help2 Click the Help button To view Help for a specific setting1 Open the page setup window in Setting the paper size2 Select paper settings MacintoshPrinting a file 2 Select print settings and click the1 Execute printing from TextEdit Print button2 Select settings in the touch panel CANCELLING PRINTING AT THE MACHINE2 Change the print job status mode to Spool or Job Queue 3 Touch the key of the print job that you wish to cancelSelect print settings SELECTING PRINT SETTINGSThis completes the settings. Start printing WindowsMacintosh Select print settingsSelect Layout SelectPrinting on both sides of the paper 2-sided printing CONVENIENT PRINTER FUNCTIONSFitting the print image to the paper Fit To Paper Size Printing multiple images on one page N-Up PrintingThe machine also has these functions Punching holes in output PunchFunctions to adjust the size and orientation of the image Colour mode adjustment functionPage X FORWARDING RECEIVED FAXES Fax Data FaxingX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Select fax settings in the base screen BASE SCREEN OF FAX MODE1 Touch the IMAGE SEND key SENDING A FAXEnter the fax number of the receiving fax machine and press the BLACK & WHITE2 Select settings in the touch panel CHANGING THE SIZE OF A FAX1 Place the originals 1 Touch the Original key4 Press the BLACK & WHITE START key 3 Enter the fax number of the first destinationCancel scanning Correct a mistake2 Select settings in the touch panel CHANGING THE EXPOSURECancel scanning 1 Place the originals2 Select settings in the touch panel CHANGING THE RESOLUTION1 Touch the Resolution key 1 Place the originalsStoring an individual key STORING A FAX NUMBER1 Press the SYSTEM SETTINGS key 2 Select settings in the touch panel4 Select Fax from the Address Type select box Select settings in the touch panel. Continued5 Touch the Address Name text box 6 Touch the Initial text box1 Press the SYSTEM SETTINGS key FORWARDING RECEIVED FAXES Fax Data Forward2 Select settings in the touch panel 1 Touch the Fax Data Receive/Forward key 2 Touch the Fax Settings keyOne-touch keys CONVENIENT DIALLING METHODS1 Touch the Address Book key 2 Touch the key of the desired destinationSpeed dialling Resending1 Touch the Resend key 2 Touch the key of the desired destination 1 Touch the keyTouch the Speaker key Dialling using the speakerSENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission 3 Select settings in the touch panelEnter the fax number of the first destination Place the originalsCancel scanning Select settings in the touch panel. Continued4 Press the BLACK & WHITE START key 5 Check the destinations and then touch the OK keySpecial modes SPECIAL FAX MODES2 Select settings in the touch panel SELECTING A SPECIAL MODE1 Place the originals 1 Touch the Special Modes keySending two original pages as a single page 2in1 CONVENIENT FAX FUNCTIONSErasing peripheral shadows Erase The machine also has these functions Sending a fax directly from a computer PC-FaxA document on a computer can be sent Page X CHANGING THE EXPOSURE AND ORIGINAL IMAGE ScanningX SENDING THE SAME IMAGE TO MULTIPLE Internet fax mode USB memory modePC scan mode Data entry modeSelect various scan settings in the base screen BASE SCREEN OF SCAN MODESCANNING AN ORIGINAL 1 Select settings in the touch panel4 Press the COLOUR START key or BLACK & WHITE START key 3 Select settings in the touch panel2 Select settings in the touch panel CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE1 Place the originals 1 Touch the Exposure key2 Select settings in the touch panel CHANGING THE RESOLUTION1 Touch the Resolution key 1 Place the originals3 Select the destination and press the COLOUR START key CHANGING THE FILE FORMAT2 Select settings in the touch panel 3 Change the mode to Colour/Greyscale mode 4 Touch the TIFF key1 Press the SYSTEM SETTINGS key STORING A DESTINATION2 Select settings in the touch panel Storing an individual key8 Touch the E-mail Address text box Select settings in the touch panel. Continued9 Touch the OK key One-touch key CONVENIENT TRANSMISSION METHODS1 Touch the Address Book key 2 Touch the key in which the desired destination is storedResending Search number sending1 Touch the Resend key 2 Touch the key in which the desired destination is stored2 Select settings in the touch panel 3 Press the COLOUR START key or the BLACK & WHITE START key1 Place the originals 1 Touch the Address Book keySPECIAL SCAN MODES 2 Select settings in the touch panel SELECTING A SPECIAL MODECancel scanning 1 Place the originalsErasing peripheral shadows on the image Erase CONVENIENT SCANNER FUNCTIONSScanning an original as two separate pages Dual Page Scan Whitening faint colours in the image Suppress BackgroundSending two pages as a single page 2in1 Scanning many originals at once Job BuildThe machine also has these functions Document filing X APPENDING INFORMATION WHEN STORING AUses of the document filing function DOCUMENT FILINGFiles that you want to store for later use CopyFeatures that make the document filing function even more convenient The document filing function is convenient in these situationsIn this situation Document filing is convenient2 Select settings in the touch panel QUICKLY SAVING A JOB Quick File1 Place the originals 1 Touch the Quick File key 2 Touch the OK key2 Select settings in the touch panel APPENDING INFORMATION WHEN STORING A FILE File1 Place the originals 1 Touch the File key 2 Touch the User Name key 3 Touch the Name 1 keyCancel copying Select settings in the touch panel. ContinuedCancel scanning 7 Touch the User 1 key 8 Touch the OK key 9 Touch the OK key1 Touch the DOCUMENT FILING key SAVING A DOCUMENT ONLY Scan to HDD3 Touch the Scan to HDD tab 2 Place the originalsSelect the file and print it PRINTING A SAVED FILE1 Touch the DOCUMENT FILING key 2 Touch the Main Folder key 3 Touch the key of the file that you wish to retrieveSystem settings Displaying the system settings screen SYSTEM SETTINGSWhat you can do in the system settings Press the SYSTEM SETTINGS keySystem settings administrator System Settings SYSTEM SETTINGS MENUEntering Administrators Password Disable Registration of Program Settings to Disable TransmissionDisable PC-I-Fax Transmission Reception Check Interval SettingPage Troubleshooting Making a copy of a non-standard size original FREQUENTLY ASKED QUESTIONS1 Place the originals 3 Place paper in the bypass tray3 Select settings in the printer driver 2 Tray SettingsPrinting on an envelopes 1 Place paper in the bypass tray1 Check details on the job Changing the paper size used for a print job2 Change the paper size used for the job Checking the machines communication record Adjusting the volume of the ringerPress the SYSTEM SETTINGS key on the operation panel Press the SYSTEM SETTINGS key on the operation panelA Instructions for removing the misfeed appear here REMOVING MISFEEDSB Animation showing what to do C Display the previous screen or the next screenPlease note Page RGB Adjust About the colour adjustments menuSharpness Suppress BackgroundPRINTED IN FRANCE MX-4100N MX-4101N MX-5000N MX-5001N Quick Start Guide