Document filing | Sharp MX-5000N, MX-4100N, MX-4101N, MX-5001N

Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed.

This section introduces several of the document filing functions.

X DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 X QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 98

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 X SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . 101 X PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . 102

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Image 97

Sharp MX-5000N, MX-4100N, MX-4101N, MX-5001N quick start Document filing, Document Filing X Quickly Saving a JOB Quick File

Contents

Quick Start Guide Printed manuals Operation Guide Convenient methods for using the Operation Guide Select the all custom setting list in the touch panel Press the System Settings keyChecking the IP Address Access the Web server in the machine to open the Web pages Accessing the WEB Server in the MachineOpening the Web pages Downloading the Operation Guide Table of Contents Faxing Document filing Before using the machine Part Names and Functions USB connector type a Main power switchDocument glass Keyboard Touch panel JOB Status key Print mode indicators Image send indicatorsSystem Settings key Operation Panel Power key Main power indicatorPower Save key Numeric keys Mode select keys Using the Touch PanelUsing general keys System display Checking the status of the machine Maintenance InformationJob Status display Display selection key User authentication methods User AuthenticationLogging out Home Screen Convenient uses of image check Image Check Function PreviewExample The image check screen for a received fax Using the document glass Using the automatic document feederPlacing Originals Place the originals face up with the edges aligned evenly Names of the trays Changing Paper in a TrayTrays 1 to Bypass tray and tray Loading paper in a tray Configure the tray settings in the touch panel Changing the tray settingsTouch the Paper Tray Settings key Touch the Tray Settings key Touch the Change key in Tray Example Loading an envelope Loading paper in other trays Large capacity tray Zoom X Interrupting a Copy RUN Interrupt Copy Copying Base Screen of Copy Mode Touch the Copy key Making CopiesPlace the originals Sided original Sided Copying Automatic Document Feeder Select settings in the touch panel Touch the Heavy Paper 1 key or Heavy Paper 2 key Copying on Special Paper Bypass CopyOriginal Selecting a tray Set the number of copies and press the Colour Start key Making Colour Copies Colour ModeOriginal Copy Light original Selecting the Exposure and Image Type A4 A3 Press the Colour Start key or the Black & White Start key Set the number of copies Touch the Copy Ratio key Touch the key Touch the 50% key ENLARGEMENT/REDUCTION Preset Ratios / ZoomSet the copy ratio to 55% with the key Original Ratio-specified copy Set the number of copies Touch the Interrupt key while the machine is printing Interrupting a Copy RUN Interrupt CopySet the number of copies and then press Start key Storing Copy Operations Job Programs Using a job programStoring a job program Press the #/P key Touch the key of the desired job program Deleting a job program Special Modes Colour adjustments menu screenSpecial modes 1st screen Touch the Special Modes key Touch the Margin Shift key Selecting a Special Mode Adding margins Margin Shift Convenient Copy FunctionsErasing peripheral shadows Erase Copying each facing page of a bound document Dual Page Copy Sets Using a different paper type for covers Covers/Inserts Copying a pamphlet Book Copy Copying multiple pages onto one sheet of paper Multi ShotCopying captions onto tab paper Tab Copy Reverse side of a card onto one sheet Repeating photos on a copy Photo Repeat Printing the date or a stamp on copies StampCreating a large poster Multi-Page Enlargement Inverting the image Mirror Image Adjusting the sharpness of an image Sharpness Adjusting red/green/blue in copies RGB AdjustCopying in the centre of the paper Centring Reversing white and black in a copy B/W Reverse Adjusting the brightness of a copy Brightness Adjusting the colour Colour BalanceAdjusting the intensity of a copy Intensity Whitening faint colours in copies Suppress Background Copying thin originals Slow Scan Mode Printing Printing Select the print commandApplication Open the printer driver properties Window Click the Print button Select print settingsClick the Paper tab Select A4 Click the OK button To view Help for a specific setting Using printer driver helpWhen the information icon appears Click the Help button Open the page setup window Setting the paper sizeSelect paper settings TextEdit Printing a file Select print settings and clickExecute printing from TextEdit Print button Press the JOB Status key Cancelling Printing AT the Machine Click the Paper tab Selecting Print SettingsSelect Fit To Paper Size Select A3 Select Select LayoutSelect the desired type Borderline Printing on both sides of the paper 2-sided printing Convenient Printer FunctionsFitting the print image to the paper Fit To Paper Size Printing multiple images on one page N-Up Printing Machine also has these functions Punching holes in output PunchPage Faxing Base Screen of FAX Mode Touch the Image Send key Sending a FAXEnter the fax number of the receiving fax Machine and press the Black & White Touch the Original key Changing the Size of a FAXTouch the 2-Sided Booklet key Touch the Send Size key Press the Black & White Start key Enter the fax number of the first destination Touch the Exposure key Changing the ExposureTouch the Manual key Touch Key to darken the exposure Touch the Resolution key Changing the ResolutionTouch the Fine key Touch the Half Tone key Storing an individual key Storing a FAX NumberTouch the Address Control key Touch the Address Book key Touch the Add New key KKK KKK Touch the Initial text box Forwarding Received Faxes Fax Data Forward System Settings Fax Settings One-touch keys Convenient Dialling MethodsTouch the To key Speed dialling Resending Touch the Speaker key Dialling using the speaker Destination is stored Touch the one-touch key in which the desiredTouch the To key Touch the Address Review key Original Broadcast Check the destinations and then touch the OK key 1st screen 2nd screen Special FAX Modes Touch the Erase key Touch the Special Modes keySet the erasure width to 15 mm with the keys Sending two original pages as a single page 2in1 Convenient FAX Functions Sending a fax directly from a computer PC-Fax Page Scanning Scan to E-mail Network Scanner FunctionScan to FTP Scan to Network Folder Send Settings key Base Screen of Scan ModeAddress Entry key Press the Colour Start key or Black & White Start key Scanning AN OriginalTouch the Image Send key Touch the Scan tab Touch the Address Entry key Changing the Exposure and Original Image Type Touch the 300X300dpi key Touch the OK key Select the destination and press the Colour Start key Changing the File FormatTouch the File Format key Touch the Address Control key Storing a DestinationTouch the Address Book key Touch the Add New key Touch the scroll bar to move the screen Touch the E-mail Address text box One-touch key Convenient Transmission Methods Touch the Resend key Search number sending Abcd Special Scan Modes Scan mode 1st screen Touch the Suppress Background key Erasing peripheral shadows on the image Erase Convenient Scanner FunctionsScanning an original as two separate pages Dual Page Scan Whitening faint colours in the image Suppress Background Sending two pages as a single page 2in1 Scanning many originals at once Job Build Document Filing X Quickly Saving a JOB Quick File Document filing Uses of the document filing function Document FilingFiles that you want to store for later use Quick File This situation Document filing function is convenient in these situationsDocument filing is convenient Touch the Quick File key Touch the OK key Quickly Saving a JOB Quick File Touch the Stored to key Appending Information When Storing a File File Touch the User 1 key Touch the OK key Touch the Document Filing key Saving a Document only Scan to HDDTouch the Scan to HDD tab Select the file and print it Printing a Saved FileTouch the Print key Touch the Print and Save the Data key System Settings X System Settings Menu System settings Displaying the system settings screen System SettingsWhat you can do in the system settings Settings Description System settings administrator System Settings Menu 107 Page Frequently Asked Questions X Removing Misfeeds Troubleshooting Making a copy of a non-standard size original Frequently Asked Questions Printing on an envelopes Tray Settings Check details on the job Changing the paper size used for a print job Checking the machines communication record Adjusting the volume of the ringer Misfeed location Removing Misfeeds Please note Page BrightnessIntensity About the colour adjustments menu MX-4100N MX-4101N MX-5000N MX-5001N Quick Start Guide