Document Filing, Quick File Folder | Sharp MX-4101N, MX-4100N

DOCUMENT FILING

The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.

The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Copy

Fax

Print

Scan

Files that you want to store for later use

Store quickly

and easily

Store and manage

Quick File

File

Scan to HDD

Using Quick File, you can easily copy or send a document and store the document data on the hard drive at the same time.

When File is used, a user name and file name can be appended to the stored file. You can also select which folder the file is stored in, for easy file management.

Use Scan to HDD to store a document on the hard drive without performing printing or transmission. Like File, a user name, file name, and folder can be specified.

Quick File Folder

Main Folder / Custom Folder

Files saved with Quick File are stored in this folder.

If a folder is not specified when a file is saved with File or Scan to HDD, the file is stored in the main folder. In addition to the main folder, files can be saved in custom folders. Custom folders are created in the system settings.

Stored files can be printed or transmitted whenever needed.

A file that has been stored using the printer driver cannot be transmitted.

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Sharp MX-4101N, MX-4100N Document Filing, Uses of the document filing function, Files that you want to store for later use

Contents

Quick Start Guide Printed manuals Convenient methods for using the Operation Guide Operation Guide Checking the IP Address Press the System Settings keySelect the all custom setting list in the touch panel Opening the Web pages Accessing the WEB Server in the MachineAccess the Web server in the machine to open the Web pages Downloading the Operation Guide Table of Contents Faxing Document filing Before using the machine Part Names and Functions Document glass Main power switchUSB connector type a Keyboard System Settings key Image send indicatorsTouch panel JOB Status key Print mode indicators Operation Panel Power Save key Main power indicatorPower key Numeric keys Using general keys Using the Touch PanelMode select keys System display Job Status display Maintenance InformationChecking the status of the machine Display selection key Logging out User AuthenticationUser authentication methods Home Screen Example The image check screen for a received fax Image Check Function PreviewConvenient uses of image check Placing Originals Using the automatic document feederUsing the document glass Place the originals face up with the edges aligned evenly Trays 1 to Changing Paper in a TrayNames of the trays Bypass tray and tray Loading paper in a tray Touch the Paper Tray Settings key Changing the tray settingsConfigure the tray settings in the touch panel Touch the Tray Settings key Touch the Change key in Tray Loading paper in other trays Example Loading an envelope Large capacity tray Copying Zoom X Interrupting a Copy RUN Interrupt Copy Base Screen of Copy Mode Place the originals Making CopiesTouch the Copy key Sided original Select settings in the touch panel Sided Copying Automatic Document Feeder Original Copying on Special Paper Bypass CopyTouch the Heavy Paper 1 key or Heavy Paper 2 key Selecting a tray Original Copy Making Colour Copies Colour ModeSet the number of copies and press the Colour Start key Selecting the Exposure and Image Type Light original A4 A3 Set the number of copies Press the Colour Start key or the Black & White Start key Set the copy ratio to 55% with the key ENLARGEMENT/REDUCTION Preset Ratios / ZoomTouch the Copy Ratio key Touch the key Touch the 50% key Original Ratio-specified copy Set the number of copies Set the number of copies and then press Interrupting a Copy RUN Interrupt CopyTouch the Interrupt key while the machine is printing Start key Storing a job program Using a job programStoring Copy Operations Job Programs Press the #/P key Deleting a job program Touch the key of the desired job program Special modes Colour adjustments menu screenSpecial Modes 1st screen Selecting a Special Mode Touch the Special Modes key Touch the Margin Shift key Erasing peripheral shadows Erase Convenient Copy FunctionsAdding margins Margin Shift Copying each facing page of a bound document Dual Page Copy Using a different paper type for covers Covers/Inserts Sets Copying captions onto tab paper Tab Copy Copying multiple pages onto one sheet of paper Multi ShotCopying a pamphlet Book Copy Reverse side of a card onto one sheet Creating a large poster Multi-Page Enlargement Printing the date or a stamp on copies StampRepeating photos on a copy Photo Repeat Inverting the image Mirror Image Copying in the centre of the paper Centring Adjusting red/green/blue in copies RGB AdjustAdjusting the sharpness of an image Sharpness Reversing white and black in a copy B/W Reverse Adjusting the intensity of a copy Intensity Adjusting the colour Colour BalanceAdjusting the brightness of a copy Brightness Whitening faint colours in copies Suppress Background Copying thin originals Slow Scan Mode Printing Application Select the print commandPrinting Open the printer driver properties Window Click the Paper tab Select A4 Click the OK button Select print settingsClick the Print button When the information icon appears Using printer driver helpTo view Help for a specific setting Click the Help button Select paper settings Setting the paper sizeOpen the page setup window TextEdit Execute printing from TextEdit Select print settings and clickPrinting a file Print button Cancelling Printing AT the Machine Press the JOB Status key Select Fit To Paper Size Selecting Print SettingsClick the Paper tab Select A3 Select the desired type Select LayoutSelect Borderline Fitting the print image to the paper Fit To Paper Size Convenient Printer FunctionsPrinting on both sides of the paper 2-sided printing Printing multiple images on one page N-Up Printing Punching holes in output Punch Machine also has these functionsPage Faxing Base Screen of FAX Mode Enter the fax number of the receiving fax Sending a FAXTouch the Image Send key Machine and press the Black & White Touch the 2-Sided Booklet key Changing the Size of a FAXTouch the Original key Touch the Send Size key Enter the fax number of the first destination Press the Black & White Start key Touch the Manual key Changing the ExposureTouch the Exposure key Touch Key to darken the exposure Touch the Fine key Changing the ResolutionTouch the Resolution key Touch the Half Tone key Touch the Address Control key Touch the Address Book key Storing a FAX NumberStoring an individual key Touch the Add New key Touch the Initial text box KKK KKK System Settings Fax Settings Forwarding Received Faxes Fax Data Forward Touch the To key Convenient Dialling MethodsOne-touch keys Resending Speed dialling Dialling using the speaker Touch the Speaker key Touch the To key Touch the Address Review key Touch the one-touch key in which the desiredDestination is stored Original Broadcast Check the destinations and then touch the OK key Special FAX Modes 1st screen 2nd screen Set the erasure width to 15 mm with the keys Touch the Special Modes keyTouch the Erase key Convenient FAX Functions Sending two original pages as a single page 2in1 Sending a fax directly from a computer PC-Fax Page Scanning Scan to FTP Network Scanner FunctionScan to E-mail Scan to Network Folder Address Entry key Base Screen of Scan ModeSend Settings key Touch the Image Send key Touch the Scan tab Scanning AN OriginalPress the Colour Start key or Black & White Start key Touch the Address Entry key Changing the Exposure and Original Image Type Touch the 300X300dpi key Touch the OK key Touch the File Format key Changing the File FormatSelect the destination and press the Colour Start key Touch the Address Book key Touch the Add New key Storing a DestinationTouch the Address Control key Touch the scroll bar to move the screen Touch the E-mail Address text box Convenient Transmission Methods One-touch key Search number sending Touch the Resend key Abcd Scan mode 1st screen Special Scan Modes Touch the Suppress Background key Scanning an original as two separate pages Dual Page Scan Convenient Scanner FunctionsErasing peripheral shadows on the image Erase Whitening faint colours in the image Suppress Background Scanning many originals at once Job Build Sending two pages as a single page 2in1 Document filing Document Filing X Quickly Saving a JOB Quick File Files that you want to store for later use Document FilingUses of the document filing function Quick File Document filing is convenient Document filing function is convenient in these situationsThis situation Quickly Saving a JOB Quick File Touch the Quick File key Touch the OK key Appending Information When Storing a File File Touch the Stored to key Touch the User 1 key Touch the OK key Touch the Scan to HDD tab Saving a Document only Scan to HDDTouch the Document Filing key Touch the Print key Printing a Saved FileSelect the file and print it Touch the Print and Save the Data key System settings System Settings X System Settings Menu What you can do in the system settings System SettingsDisplaying the system settings screen Settings Description System settings administrator System Settings Menu 107 Page Troubleshooting Frequently Asked Questions X Removing Misfeeds Frequently Asked Questions Making a copy of a non-standard size original Tray Settings Printing on an envelopes Changing the paper size used for a print job Check details on the job Adjusting the volume of the ringer Checking the machines communication record Removing Misfeeds Misfeed location Please note Page About the colour adjustments menu BrightnessIntensity MX-4100N MX-4101N MX-5000N MX-5001N Quick Start Guide