Manuals / Sharp / Computer Equipment / All in One Printer

Sharp MX-4101N Document Filing, Uses of the document filing function, Copy, Print, Scan, File

Models: MX-5001N MX-4101N MX-5000N MX-4100N

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DOCUMENT FILING

DOCUMENT FILING

The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.

The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Copy

Fax

Print

Scan

Files that you want to store for later use

Store quickly

and easily

Store and manage

Quick File

File

Scan to HDD

Using Quick File, you can easily copy or send a document and store the document data on the hard drive at the same time.

When File is used, a user name and file name can be appended to the stored file. You can also select which folder the file is stored in, for easy file management.

Use Scan to HDD to store a document on the hard drive without performing printing or transmission. Like File, a user name, file name, and folder can be specified.

Quick File Folder

Main Folder / Custom Folder

Files saved with Quick File are stored in this folder.

If a folder is not specified when a file is saved with File or Scan to HDD, the file is stored in the main folder. In addition to the main folder, files can be saved in custom folders. Custom folders are created in the system settings.

Stored files can be printed or transmitted whenever needed.

A file that has been stored using the printer driver cannot be transmitted.

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Sharp MX-4101N Document Filing, Uses of the document filing function, Files that you want to store for later use, Copy

Contents

Troubleshooting Before using the machineSystem settings MODEL MX-4100N MX-4101N MX-5000N MX-5001NTroubleshooting page Before using the machine pageSystem settings page Printed manualsConvenient methods for using the Operation Guide Manuals in PDF formatFor detailed information BEFORE USING THE MACHINECHECKING THE IP ADDRESS 1 Press the SYSTEM SETTINGS key2 Select the all custom setting list in the touch panel 2 Touch the Print key to the right of All Custom Setting ListOpening the Web pages ACCESSING THE WEB SERVER IN THE MACHINEAccess the Web server in the machine to open the Web pages Downloading the Operation GuideCopying TABLE OF CONTENTSBefore using the machine PrintingFaxing ScanningDocument filing System settingsTroubleshooting Before using the machine PART NAMES AND FUNCTIONS Some options may not be available in some countries and regions13 Document glass 15 Main power switch19 USB connector type A 14 KeyboardSYSTEM SETTINGS key Image send indicatorsPrint mode indicators OPERATION PANELPOWER SAVE key Main power indicatorPOWER key Numeric keysSystem display USING THE TOUCH PANELMode select keys Using general keysDisplay selection key Checking the status of the machineJob Status display MFP Status displayLogging out USER AUTHENTICATIONUser authentication methods Login by user number2nd screen HOME SCREEN2 Mode select keys 1 My Menu keyConvenient uses of image check Checking the content of a file stored in the machineIMAGE CHECK FUNCTION PREVIEW Printing only faxes that are neededPLACING ORIGINALS Using the automatic document feederUsing the document glass Print side face up or face down CHANGING PAPER IN A TRAYNames of the trays Trays 1 toLoading paper in a tray 1 Press the SYSTEM SETTINGS key Changing the tray settings2 Configure the tray settings in the touch panel 1 Touch the Paper Tray Settings keyExample Loading an envelope Loading paper in other traysBypass tray Large capacity tray The paper size of tray 5 can only be changed by a service technicianX SELECTING THE EXPOSURE AND IMAGE TYPE X ENLARGEMENT/REDUCTION Preset RatiosCopying X FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio SelectionBASE SCREEN OF COPY MODE 100%2 Place the originals MAKING COPIES1 Touch the COPY key Cancel copying1 Place the originals 2 Select settings in the touch panel2-SIDED COPYING Automatic Document Feeder 1 Touch the 2-Sided Copy key 2 Touch the 1-Sided to 2-Sided key1 Place the originals Select settings in the touch panelCOPYING ON SPECIAL PAPER Bypass Copy 2 Insert paper in the bypass trayCancel copying Select settings in the touch panel. ContinuedSelecting a tray Cancel scanning3 Set the number of copies and press the COLOUR START key MAKING COLOUR COPIES Colour Mode1 Place the originals 2 Select settings in the touch panel1 Place the originals SELECTING THE EXPOSURE AND IMAGE TYPE2 Select settings in the touch panel 1 Touch the Exposure key 2 Touch the Light Original key1 Place the originals FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection2 Select settings in the touch panel 1 Touch the Paper Select keyCancel copying 3 Set the number of copies4 Press the COLOUR START key or the BLACK & WHITE START key Cancel scanningand/or adjust the ratio in increments of 1% ENLARGEMENT/REDUCTION Preset Ratios / Zoom2 Select settings in the touch panel As an example, this section explains how to reduce the image to 55%3 Set the number of copies Cancel copyingCancel scanning 4 Press the COLOUR START key or the BLACK & WHITE START keyPlace the originals INTERRUPTING A COPY RUN Interrupt Copy1 Touch the Interrupt key while the machine is printing Set the number of copies and then press theStoring a job program Using a job programSTORING COPY OPERATIONS Job Programs 1 Press the #/P key2 Select settings in the touch panel Deleting a job program2 Touch the key of the desired job program 1 Press the #/P key100% SPECIAL MODESSpecial modes the reverse side using the keys SELECTING A SPECIAL MODE2 Select settings in the touch panel 1 Place the originalsErasing peripheral shadows Erase CONVENIENT COPY FUNCTIONSAdding margins Margin Shift Copying each facing page of a bound document Dual Page CopyAdding inserts when copying on transparency film Transparency Inserts Using two machines to make a large number of copies Tandem CopyUsing a different paper type for covers Covers/Inserts Copying a large number of originals at once Job BuildCopying captions onto tab paper Tab Copy Copying multiple pages onto one sheet of paper Multi ShotCopying a pamphlet Book Copy Copying both sides of a card onto one sheet of paper Card ShotCreating a large poster Multi-Page Enlargement Printing the date or a stamp on copies StampRepeating photos on a copy Photo Repeat Inverting the image Mirror ImageCopying in the centre of the paper Centring Adjusting red/green/blue in copies RGB AdjustAdjusting the sharpness of an image Sharpness Reversing white and black in a copy B/W ReverseAdjusting the intensity of a copy Intensity Adjusting the colour Colour BalanceAdjusting the brightness of a copy Brightness Whitening faint colours in copies Suppress BackgroundCopying thin originals Slow Scan Mode Copying originals that are different sizes Mixed Size OriginalPrinting Windows 1 Select the print command in thePRINTING application1 Click the Paper tab 2 Select A4 3 Click the OK button 3 Select print settings4 Click the Print button 2 Click the Help button Using printer driver help1 Open the printer driver properties window To view Help for a specific setting2 Select paper settings Setting the paper size1 Open the page setup window in Macintosh1 Execute printing from TextEdit 2 Select print settings and click thePrinting a file Print button2 Change the print job status mode to Spool or Job Queue CANCELLING PRINTING AT THE MACHINE2 Select settings in the touch panel 3 Touch the key of the print job that you wish to cancelThis completes the settings. Start printing SELECTING PRINT SETTINGSSelect print settings WindowsSelect Layout Select print settingsMacintosh SelectFitting the print image to the paper Fit To Paper Size CONVENIENT PRINTER FUNCTIONSPrinting on both sides of the paper 2-sided printing Printing multiple images on one page N-Up PrintingFunctions to adjust the size and orientation of the image Punching holes in output PunchThe machine also has these functions Colour mode adjustment functionPage X SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS FaxingX FORWARDING RECEIVED FAXES Fax Data BASE SCREEN OF FAX MODE Select fax settings in the base screenEnter the fax number of the receiving fax SENDING A FAX1 Touch the IMAGE SEND key machine and press the BLACK & WHITE1 Place the originals CHANGING THE SIZE OF A FAX2 Select settings in the touch panel 1 Touch the Original keyCancel scanning 3 Enter the fax number of the first destination4 Press the BLACK & WHITE START key Correct a mistakeCancel scanning CHANGING THE EXPOSURE2 Select settings in the touch panel 1 Place the originals1 Touch the Resolution key CHANGING THE RESOLUTION2 Select settings in the touch panel 1 Place the originals1 Press the SYSTEM SETTINGS key STORING A FAX NUMBERStoring an individual key 2 Select settings in the touch panel5 Touch the Address Name text box Select settings in the touch panel. Continued4 Select Fax from the Address Type select box 6 Touch the Initial text box2 Select settings in the touch panel FORWARDING RECEIVED FAXES Fax Data Forward1 Press the SYSTEM SETTINGS key 1 Touch the Fax Data Receive/Forward key 2 Touch the Fax Settings key1 Touch the Address Book key CONVENIENT DIALLING METHODSOne-touch keys 2 Touch the key of the desired destination1 Touch the Resend key 2 Touch the key of the desired destination ResendingSpeed dialling 1 Touch the keyDialling using the speaker Touch the Speaker keyEnter the fax number of the first destination 3 Select settings in the touch panelSENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission Place the originals4 Press the BLACK & WHITE START key Select settings in the touch panel. ContinuedCancel scanning 5 Check the destinations and then touch the OK keySPECIAL FAX MODES Special modes1 Place the originals SELECTING A SPECIAL MODE2 Select settings in the touch panel 1 Touch the Special Modes keyErasing peripheral shadows Erase CONVENIENT FAX FUNCTIONSSending two original pages as a single page 2in1 A document on a computer can be sent Sending a fax directly from a computer PC-FaxThe machine also has these functions Page X SENDING THE SAME IMAGE TO MULTIPLE ScanningX CHANGING THE EXPOSURE AND ORIGINAL IMAGE PC scan mode USB memory modeInternet fax mode Data entry modeBASE SCREEN OF SCAN MODE Select various scan settings in the base screen4 Press the COLOUR START key or BLACK & WHITE START key 1 Select settings in the touch panelSCANNING AN ORIGINAL 3 Select settings in the touch panel1 Place the originals CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE2 Select settings in the touch panel 1 Touch the Exposure key1 Touch the Resolution key CHANGING THE RESOLUTION2 Select settings in the touch panel 1 Place the originals2 Select settings in the touch panel CHANGING THE FILE FORMAT3 Select the destination and press the COLOUR START key 3 Change the mode to Colour/Greyscale mode 4 Touch the TIFF key2 Select settings in the touch panel STORING A DESTINATION1 Press the SYSTEM SETTINGS key Storing an individual key9 Touch the OK key Select settings in the touch panel. Continued8 Touch the E-mail Address text box 1 Touch the Address Book key CONVENIENT TRANSMISSION METHODSOne-touch key 2 Touch the key in which the desired destination is stored1 Touch the Resend key Search number sendingResending 2 Touch the key in which the desired destination is stored1 Place the originals 3 Press the COLOUR START key or the BLACK & WHITE START key2 Select settings in the touch panel 1 Touch the Address Book keySPECIAL SCAN MODES Cancel scanning SELECTING A SPECIAL MODE2 Select settings in the touch panel 1 Place the originalsScanning an original as two separate pages Dual Page Scan CONVENIENT SCANNER FUNCTIONSErasing peripheral shadows on the image Erase Whitening faint colours in the image Suppress BackgroundThe machine also has these functions Scanning many originals at once Job BuildSending two pages as a single page 2in1 X APPENDING INFORMATION WHEN STORING A Document filingFiles that you want to store for later use DOCUMENT FILINGUses of the document filing function CopyIn this situation The document filing function is convenient in these situationsFeatures that make the document filing function even more convenient Document filing is convenient1 Place the originals QUICKLY SAVING A JOB Quick File2 Select settings in the touch panel 1 Touch the Quick File key 2 Touch the OK key1 Place the originals APPENDING INFORMATION WHEN STORING A FILE File2 Select settings in the touch panel 1 Touch the File key 2 Touch the User Name key 3 Touch the Name 1 keyCancel scanning Select settings in the touch panel. ContinuedCancel copying 7 Touch the User 1 key 8 Touch the OK key 9 Touch the OK key3 Touch the Scan to HDD tab SAVING A DOCUMENT ONLY Scan to HDD1 Touch the DOCUMENT FILING key 2 Place the originals1 Touch the DOCUMENT FILING key 2 Touch the Main Folder key PRINTING A SAVED FILESelect the file and print it 3 Touch the key of the file that you wish to retrieveSystem settings What you can do in the system settings SYSTEM SETTINGSDisplaying the system settings screen Press the SYSTEM SETTINGS keySystem settings administrator Entering Administrators Password SYSTEM SETTINGS MENUSystem Settings Disable PC-I-Fax Transmission Settings to Disable TransmissionDisable Registration of Program Reception Check Interval SettingPage Troubleshooting 1 Place the originals FREQUENTLY ASKED QUESTIONSMaking a copy of a non-standard size original 3 Place paper in the bypass trayPrinting on an envelopes 2 Tray Settings3 Select settings in the printer driver 1 Place paper in the bypass tray2 Change the paper size used for the job Changing the paper size used for a print job1 Check details on the job Press the SYSTEM SETTINGS key on the operation panel Adjusting the volume of the ringerChecking the machines communication record Press the SYSTEM SETTINGS key on the operation panelB Animation showing what to do REMOVING MISFEEDSA Instructions for removing the misfeed appear here C Display the previous screen or the next screenPlease note Page Sharpness About the colour adjustments menuRGB Adjust Suppress BackgroundMX-4100N MX-4101N MX-5000N MX-5001N Quick Start Guide PRINTED IN FRANCE