Xerox 4219/MRP Deleting phonebook entries, Options, Fax Phonebook Editor window options, Button

PHONEBOOK

4.Click on the [Replace] button to update an entry or click on the [Add] button to create a new entry in the phonebook.

When creating entries that share information (such as numerous individuals at the same company or the same fax number), the Add option is useful. Make the necessary changes to one entry and save it with a new name to save time.

Deleting phonebook entries

Follow these steps to delete Fax Phonebook entries:

1.Click on the names you wish to delete in the Fax Phonebook Editor window.

2.Click on the [Delete] button to delete the items you selected.

N Note: Only the group name is deleted from the list when a group is selected. All information about one or more members of a group remains in the phonebook until you delete the individual members.

3.Click on the [OK] button when the message ªAre you sure you want to delete all selections?º displays.

Options

The options available from the Fax Phonebook Editor window are defined in table 3-1.

	Table 3-1.	Fax Phonebook Editor window options
Button	Description
[OK]	Saves any changes or additions and returns to the Fax Destinations window.
Sort By:	Sorts and displays phonebook entries by company name or individual last name.
[Company Name]	The option currently selected is indicated by a filled circle. Group names display
	first and are followed by individual entries.
[Add_]	Displays the Fax Phonebook Entry Editor window to add individual names.
[Delete]	Prompts for verification and then deletes selected entries. This only deletes a
	group name. Members of the group must be deleted individually. An entry must
	be selected in the scrolling list to activate this button.
[Edit_]	Displays the Fax Phonebook Entry Editor window and displays fields with information
	about the selected individual or group. An entry must be selected in the scrolling
	list to activate this button.
[Save As Group...]	Displays the Fax Group Editor window to assign a unique group name for a selected
	individual. One or more entries must be selected in the scrolling list to activate this
	button.

NNote: Changes to the Fax Phonebook are automatically saved. An erroneous entry is corrected or replaced by the Edit... option in the Fax Phonebook Editor window.

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