Xerox 4215/MRP manual Creating your Fax Phonebook, Starting from the Fax Destinations window

3.Phonebook

This chapter contains instructions on how to to create, edit, use, and maintain your Fax Phonebook.

Creating your Fax Phonebook

There are three options for creating and adding names and phone numbers to your phonebook. They are:

·Phonebook option in the Fax Destinations window

·Add To Phonebook option in the Fax Cover Page window

·Fax Phonebook option in the Fax Printer Configuration menu.

The sections that follow give instructions on how to create your phonebook from the Fax Destinations window and the Fax Cover Page window. The Fax Printer Configuration menu of the fax utility is discussed in the ªAdditional configuration optionsº chapter.

Starting from the Fax Destinations window

If you are starting from the Fax Destinations window, use the following procedure:

1.Click on the [Phonebook_] button.

The Fax Phonebook Editor window displays.

2.Click on the [Add] button in the Fax Phonebook Editor window.

The Fax Phonebook Entry Editor window displays.

3.Enter the name of the receiving individual, the company name, and the fax number, using the following rules:

·The maximum number of characters entered in these fields cannot exceed a total of 125.

N Note: However, because of the physical page size limitations, characters can truncate on the Fax Cover Page (and Transmission Status Sheet) when you use more than 40 character in each of these fields.

·You must use the same conventions as those specified when you set the initial configuration options (for example, if you enclosed an area code in parentheses, then all area codes you enter must be in parentheses).

·Until you enter information in each field, the [Add] button on the Entry Editor screen is dimmed.

XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 3-1