AT&T 7720 user manual Setting Up Caller Specific Outgoing Announcements

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ANSWERING SYSTEM SET-UP

Setting Up Caller Specific Outgoing Announcements

1Access the announcement directory by pressing the following key and softkeys in sequence: U, NEXT, DIRECTORY, ANS SYS, and then

OUTGOING.

2Select SETUP. The screen displays the number of the announcement on the first line and shows ENTER NUMBER: on the second line.

NOTE: If you have already entered three caller specific announcements, you will need to delete one of them to record a new caller specific announcement (see “Reviewing/Deleting Caller Specific Announcements”).

3To enter a number, use the keypad and the digits will appear on the display

— OR —

Select OPTION to enter PRIVATE CALLER as the call type

— OR —

Select OPTION twice to enter UNKNOWN CALLER as the call type.

4Select DONE when you see the entry you want displayed on the screen.

5Select RECORD. You will hear “Record at the tone,” followed by a

beep. Speak into the handset to record your announcement. RECORDING shows on the display. Select STOP or press 5when you

are done speaking.

6The system will automatically play back your announcement for review. Select DONE to exit

— OR —

To set the announcement for Announce Only, go to Step 7.

If you want to set this announcement for Announce Only, continue with the following steps.

7After you hear your announcement played back, select OPTION.

8Select NEXT until you see ANNC ONLY displayed in the lower right of the screen.

9Select ANNC ONLY. *AO appears after the caller entry, and AO=OFF replaces ANNC ONLY in the lower right of the screen. The memory match announcement is set for Announce Only.

10To turn the Announce Only feature off, repeat Steps 7–9 above and select AO OFF when you get to Step 9.

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Contents User’s Manual for Digital Answering System Philips Consumer Communications L.P. All rights reserved Table of Contents Table of Contents Handset Batteries Installation Installation Install the handset battery Table/Desk InstallationSet the handset Ringer switch Connect the telephone line cord Install the power reserve batteriesSet the dial mode Connect the power cordCheck for a dial tone Wall Installation Follow Steps 7 to 12 in Table/Desk Installation Telephone Operation Temporary Tone FlashRedial Voice SecurityPaging someone at the base from the handset Answering a call while using the intercomHold Page/IntercomRecording a Phone Conversation Power Reserve FeatureAbout Caller Identification Caller IDCall Waiting Programming Local Area Codes Caller ID SET UPTo program your local area codes Call List Options Turn Off Caller ID with Call WaitingRecording Call Announcements Caller ID FeaturesNew Call Indicator Call AnnounceIncoming Call History Reviewing and Deleting Call AnnouncementsReviewing Call History Caller ID Display Messages Display DialRemoving Call Records from History Removing All Call RecordsStoring a Pause in a Memory Number Memory Guard FeatureTelephone Memory Storing Numbers in MemoryDialing Memory Numbers Storing a Name with a NumberMemory Match Viewing Numbers in MemoryStoring a Number from Call History in Telephone Memory Storing a Number Just Dialed in Telephone MemoryReplacing a Stored Number Priority Ring NumbersHandset Locator Speakerphone Volume ControlTo locate the handset using this feature, press and hold MuteChanging Channels Operating RangeTurning the System On/Off Speaker Volume ControlSetting the Clock Answering System SET-UPFor example Announcement OptionsGeneral Announcements Selecting Your General AnnouncementDeleting Your General Announcement Recording Your General AnnouncementCaller Specific Announcements Outgoing Setting Up Caller Specific Outgoing AnnouncementsAnnouncement Play/Silent Feature Set-UpRing Select and Toll Saver Remote Access CodeAudible Message Alert Changing the Priority Calling Code Priority Call SignalBase Ringer Setting Reviewing Feature SettingsAnnouncement Bypass Answering System OperationAnswering Calls Call Screening/InterceptListening to Your Messages Delete selected messages Saving MessagesDeleting Messages Delete all messages in a mailboxRecording a Memo Message Guard Power Fail Protection SystemFrom a Touch Tone Phone Connecting with the Answering SystemVoice Help Menu From the Cordless HandsetPlaying messages Remote Access CommandsConnect with the answering system To monitor a call Call ScreeningChanging Outgoing Announcement Reviewing Your AnnouncementTurning System Off Recording a Message When System is OffRemote On/Off Review ON/OFF StatusReviewing Settings Changing SettingsExit Remote Access Replacing the Handset Battery Pack Charging the Handset Battery PackHandset Batteries Base Unit BACK-UP Batteries Replacing the Base Power Reserve BatteriesAudible Signals Signals and DisplaysIf the phone does not work at all, check these items first Case of DifficultyIf you have no dial tone If you hear noise or interference when using the phoneIf the phone does not ring when you receive a call If you hear other calls while using the phoneIf you have difficulty hearing messages If you hear noise in the handset and the buttons don’t workIf speakerphone conversation sounds distorted If messages are incompleteIf your outgoing announcement isn’t clear Display Dial feature does not workCaller’s name or phone number is not displayed Memory Match feature does not work Cordless Digital Answering System Speakerphone End of messages