AltiGen comm AltiServ TM 4.5 manual Personal Options, Recording Greetings

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Making a Call from within the AltiGen Voice Mail System

You can make a call, either to another user’s extension number or to an external phone number, using the AltiGen Voice Mail System. This can be useful, for example, when you’re calling in from a remote location and want to respond to messages and make other calls, all on the same call into the AltiGen Voice Mail System.

Note: The use of this privilege is configurable on a per-user basis. Check with your AltiServ system administrator.

To place a call, press # at the Main Menu, then dial the number or extension.

For external numbers, dial the outside line access code (e.g., 9 or 8) and any long distance prefix such as 1 and area code. Press *** to disconnect from the call and return to the AltiGen Voice Mail System.

Personal Options

Personalize your AltiGen Voice Mail System by creating unique greetings and customizing the system to notify you of important calls or remind you about meetings and action items.

At the Main Menu, press 4 for the following Personal Options:

•Personal Greetings

•Password

•Message Notification

•Reminder Call

•Call Forwarding

•Feature Tips

•Distribution Lists

•Log on/off IP Extension

Recording Greetings

At the Personal Options menu, press 1 to record greetings, then press…

•1 to record your Personal Greeting.

Voice Mail

AltiServ User Guide 31

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Contents AltiServTM4.5 AltiServ Trademarks Contents Using the AltiGen Mail Voice System Using AltiReach AltiServ User Guide Answering Calls AltiGen Voice Mail System Quick FeaturesMaking Calls Call ManagementOther Features AltiServ Telephone Functions Basic FunctionsCentrex Transfer Putting a Call on HoldTransferring Calls To transfer the currently connected callTransferring Calls Directly to a User’s Voice Mailbox Conference CallsTransferring Calls into the AltiGen Voice Mail System Transferring Calls to an Auto AttendantTo park calls ConsultationCall Park To answer the call System Call Park and Silent System Call ParkCall Waiting Distinctive Call Waiting ToneMultiple Call Waiting To answer calls in a Multiple Call Waiting situationSystem Callback To use the System Callback featureAccount Codes Calling Remote Auto Attendant or Operator Dialing a Remote AltiServCalling a Remote Extension Directly over IP Calling a Remote Number Hop Off DialingHop On Dialing to a Remote Extension To hop onto a remote extensionSupported Features Voice Over IP Trunk Call SupportTelephone Features Remote Locations IP Dialing Chart Using Feature Codes Flash Ext = extension num. nn = 2-digit num. loc. location num Making Calls1 String #Telephone Features Press FLASH, wait for the dial tone, enter #32 Workgroup Features Workgroup Supervisor Features2Feature Diala Description Feature Status #22 Checking the General Mailbox Operator FeaturesCall Handling and the Auto Attendant Calls on HoldOperator Off-line Outside Call BlockingLogging Feature TipsTo login for the first time To login from another station or as a virtual extension Remote LoginTo perform a normal login at your station For remote login from outside the officeAbout Passwords Transfer to AltiGen Voice Mail System FeatureAltiGen Voice Mail System Main Menu Options Listening to MessagesDisposing of the Messages About Outcalls to Cellular or PCS Phone NumbersSending Messages To send a messageRecording Greetings Personal OptionsMaking a Call from within the AltiGen Voice Mail System Changing your Password To record your Directory NameTo Set Message Notification Using Message NotificationAbout the Delivery Number Using Reminder Calls To Set Up a Reminder CallCall Forwarding Feature TipsTo Set Up Call Forwarding Reviewing Scheduled Reminder CallsUsing Distribution Lists Creating a Distribution ListReviewing a Distribution List Editing a Distribution ListDeleting a Distribution List To log on or off an IP extension Dynamic MessagingLog on/off IP Extension Dynamic IP Addressing Only How it Works, with and without Caller ID ZoomerangCaller’s Options To use ZoomerangTo Check Message Status or Delete Messages Private MessagingTo Leave a Private Message Accessing AltiGen Voice Mail System Mixed-Media Messages AltiGen Voice Mail System Mixed-Media MessagingComposing and Sending Messages To retrieve messages using your multi-media computerRetrieving Messages To compose a new messageVoice Mail AltiServ User Guide Using AltiReach To access and log in to AltiReach Main MenuRemainder of this chapter describes these functions Forwarding to a Pager Not Recommended Setting Call ManagementForwarding All Calls Number of Rings Before Forwarding Do Not DisturbBusy Call Handling and No Answer Handling Email ForwardingOne Number Access ONA Before You Set Up ONAAccessing One Number Access Setup Using a PasswordAltiServ 4.5 User Guide One Number Access Setup bottom Message Notification setup Message NotificationStation Speed Dialing Setup Station Speed Dialing setupAltiServ 4.5 User Guide