BT 106 manual Call Director, To set-up Answering Machine, Announces Answering machine is set

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Ultimate 106 – Edition 2 – Issue 3 - 24.12.02 – 5129

Setting up the Answering Machine and Call Director

The Ultimate 106 is equipped with a digital recording system, which allows callers to leave messages. The system can work in one of

2 modes, Answering Machine or Call Director. Between the 2 modes, you have complete control over your voice mail. You can switch between Answering Machine and Call Director mode at any time (provided there are no messages in the system).

Answering Machine

Your Ultimate 106 acts just like a normal answering machine to take calls, play your outgoing message (OGM) and record incoming messages. If you subscribe to BT’s Caller Display service, the system automatically stores information about the call. (See Caller Identification, page 31.) The answering machine can be operated from any extension or remotely from an outside phone.

Call Director

Your Ultimate 106 enables callers to ring specific extensions only and leave a message if the extension does not answer.

Your outgoing message should include a list of the extension numbers. When the caller dials an extension number, they are put through to that extension only. If fax tones are heard, the Call

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Director automatically sends the call to the fax machine (if one is connected). If the caller does not select a specific extension, then the Call Director will ring all the extensions (or those that have been set to ring during the day or night. For day-time/night-time ringing, see pages 11-13).

If the extension called does not answer, the voice mail system will ask the caller to record a

message. “Sorry, extension is unavailable, please record a message after the tone.”

The message is then stored in the voice mailbox for that extension only. This helps keep messages separate and saves other users from having to listen to messages that are not intended for them.

Please note that if a caller does not choose an extension then they will not be able to leave a message.

To set-up Answering Machine

To select answering machine mode

Press keypad buttons in order shown

Set the Normal/Program switch to

PROGRAM.

From extension 11 only.

84# Enter this code, your Ultimate 106

announces “Answering machine is set”.

Replace handset and set the Normal/ Program switch to NORMAL.

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Contents User Guide UltimateFor your records Personal Emergency NumbersContents Introduction Unpacking your UltimateInstallation Wall mounting the Ultimate Extension numbersInstall the required number Extension sockets To connect up to 6 master extension socketsConnect the extension sockets to the Ultimate Remove the lower cover from the UltimateConnect the power cable Connect the telephone line cordSystem settings To make any system settingsMonday February 27th Time and date settingsTime is 3.15pm To set the timeExtension ring delay Day and night modes Ring delay is 3 rings and day modeTo set the ring delay To select which extensions ring during the day To stop extensions from ringing during the dayTo select which extensions ring during the night Day mode start 830 a.m Night mode start 6pmExample Extension 12 barring is level Call barringCreating a hotline number Example Extension 12 is set for hotlineConnecting a payphone Extension 12 is set for payphoneExtension 12 is set for normal Call Sign on, delay off Connecting a fax machineResetting the system Call Sign on, delay onAnnounce System reset Playing music to callers on holdCall Director To select answering machine modeAnswering Machine To set-up Answering MachineAnswering delay is six rings Announces Answering delay is setAnswering delay is two rings Answering delay is nine ringsAnnounces Call Director is on To set up Call DirectorAnnounces Call Director is set Announces Call Director is offTo replay the Call Director OGM Record your call director message after the toneTo record a Call Director OGM Call Director, example OGMsPlaying back your messages Your messagesPush square to confirm To hear how much recording time is remaining To program your PINTo operate your Answering Machine from another telephone Using your phone extensions Making and receiving callsTo transfer a call between extensions To put a call on holdTo hold a 3-way call To forward calls to another extensionAnnounces Extension divert is off Alarm on amAlarm cleared Announces Extension do not disturb is setRingback Extension X or Ringback Using your Ultimate 106 as a Room MonitorUsing Ringback To set the Room MonitorUsing the speed dial memory Enter 2 digit location and numberIntercom Ring a telephone number To store the last dialled call as a speed dial number To dial a speed dial numberUsing BT Select Services Using Caller IdentificationTo screen incoming calls using Caller Identification To set the Caller Identification options at each extensionTo review calling numbers BT’s Call Waiting service To use BT’s Call Waiting serviceTo switch between 2 callers Maintenance ServiceWall mounting To wall mount the Ultimate 106 base unitAre you in the correct programming mode i.e. program/normal HelpTechnical information DtmfUltimate 106 default settings Normal modeGlobal programming mode Index OGM Offices worldwide

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