HP Integrated Archive Platform manual Common tasks, Search basics

Page 18

Table 6 Toolbar buttons, IAP Web Interface

Button

Description

 

 

 

Click to display the Simple Search page, where you can submit a query. See

New Search

Completing simple searches” on page 19.

To display the Advanced Search page, point to this button and click Advanced

 

 

search from the menu. See Completing advanced searches” on page 20.

 

 

Query Manager

Click to display the Query Manager page, where you can display saved queries

(see Accessing saved criteria” on page 29) and results (see Accessing saved

 

results” on page 29).

 

Click to display the Preferences page, where certain users can change

 

their password for accessing the IAP Web Interface. See Changing your

Preferences

password” on page 34.

You can also use the Preferences menu to change the language of the user

 

interface. See Changing your language” on page 34. Supported languages

 

include English, French, German, Spanish, Portuguese, Chinese (traditional),

 

Chinese (Taiwanese), Korean, and Japanese.

 

 

Help

Click for online help about the IAP Web Interface.

 

 

LogOut

Click to log out of the IAP Web Interface.

 

 

Search basics

Using the Search For field

The Search for field is available when using the Simple Search and Advanced Search pages. Use this field to search for specific words in a document (email messages or files).

The query syntax allowed is described in Query expression syntax and matching” on page 37. You can enter simple words, words with wildcards, or a more sophisticated query involving Boolean expressions or word sequences.

NOTE:

To narrow the search to the documents you want to find, make your search text as specific as possible. In general, the more information provided in the Search for field, the narrower the search. If the field is blank (empty), all documents within the specified date range of the query are returned.

Searching indexed contents

The Search for field is checked for a match against the indexed contents of documents.

For email messages, the Search for field for words in the message body, but not in other message fields such as Subject, From, or To. In addition, the Search for field applies to message attachments that are indexed document files.

For files, the Search for field applies only to indexed document files. Other types of files do not have indexed contents so their contents cannot be searched.

Common tasks

Use the following table as a quick reference for performing common tasks.

18 IAP Web Interface

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Contents HP Integrated Archive Platform User Guide Page Contents Index Figures Tables Prerequisites Document conventions and symbolsIntended audience Related documentationOther web sites Subscription serviceHP technical support TIPUser Guide About this guide Understanding document archiving EAs applicationsApplication What You Can Do Understanding searching and document indexing Indexed document typesMessage Mime types advanced users Office 2007 supported file extensions and Mime types Office 2007 supported features Type Property Microsoft Word, PowerPoint ExcelOffice 2007 supported properties Modified Forward to Using the toolbar Logging in and outUnderstanding the user interface Common tasks Search basicsCompleting simple searches IAP Web Interface tasksTask Reference Completing advanced searches Simple SearchAdvanced Search page email content type Additional advanced search query fields Query Field Matches in the DocumentFolder As path c\abc\xyzQuery Results page email content type Displaying query or search resultsQuery results navigation bar Saving query or search criteria BarsSaving query or search results Save CriteriaSending query or search results Save ResultsAccessing saved criteria Accessing saved resultsExporting query or search results Copying saved results to a quarantine repository Deleting quarantine repositoriesSearching audit log repositories To search for multiple items, use the advanced search formAdvanced Search page document content type Logged actions and descriptions Logged Action DescriptionQuery Field Matches Troubleshooting topics include TroubleshootingChanging your password Changing your languageProblems exporting results Unable to display saved resultsIAP Web Interface Query expressions Word charactersRegular expression definition of English word characters Letters and digits in different character setsWord characters and separators Letters and digits definedMatching words Supported character setsSupported character Description Set Fuzzy words Matching similar wordsMatching word sequences Measuring word similarityExample 1. Separators are ignored Proximity word sequencesMatching word sequences in attachments Example 2. Sequence is not intuitiveExcel spreadsheet Boolean query expressions Boolean query expressionsSyntax Matches Nested Boolean query expressions Query expression examplesFollowing are examples of query expressions Query expression examples Query expression Finds documents withQuery expression syntax and matching Index See IAP User Guide