HP Integrated Archive Platform manual Copying saved results to a quarantine repository

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1.Click Query Manager in the toolbar. The default Query Manager page displays all saved results. You can also access this view by clicking Saved Results on the Query Manager page.

Figure 9 Saved Results view, Query Manager page

2.Complete any of the following tasks:

•To display the results, click Reload. The Query Results page is displayed.

•To copy the saved results to the quarantine repository, click Start. A completed message appears in the row when the contents is in the quarantine repository.

•To delete the save results, click Delete.

•To switch to the Saved Criteria view, click Saved Criteria. Or right-click and select Saved Query Criteria.

NOTE:

Results are automatically deleted after two weeks. If you need to save the results longer than two weeks, consider copying the results to a quarantine repository. See “Copying saved results to a quarantine repository” on page 30.

Copying saved results to a quarantine repository

You can copy items listed in the saved query results to another destination repository called a quarantine repository. If the results are quarantined, the search results are not deleted from the database and have an infinite retention period. This feature is useful for compliance purposes or if you need to save your results for more than two weeks.

NOTE:

Any search results you saved using the IAP Web Interface are deleted after two weeks. Deleting search results does not delete the items on the IAP. The actual items remain on the IAP according to the retention period set by your administrator.

You have access to your quarantine repositories automatically and work with quarantine repositories as you would any repository, such as search within the repository. For instance, you can select a quarantine repository from the Where to Search list.

To copy the saved results to the quarantine repository:

1.Click Query Manager in the toolbar to access the saved results.

2.Click Start in the Quarantine column to copy those saved results to the quarantine repository. A completed message appears in the row when the contents is in the quarantine repository. You can not see the quarantine repository until the user logs in again.

Deleting quarantine repositories

If needed, you can delete the contents from a quarantine repository. If a quarantine repository is marked for deletion, the repository contents are removed during the next retention cycle, and either the references to the data are removed or the data itself is removed.

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Contents HP Integrated Archive Platform User Guide Page Contents Index Figures Tables Prerequisites Document conventions and symbolsIntended audience Related documentationOther web sites Subscription serviceHP technical support TIPUser Guide About this guide Understanding document archiving EAs applicationsApplication What You Can Do Understanding searching and document indexing Indexed document typesMessage Mime types advanced users Office 2007 supported file extensions and Mime types Office 2007 supported features Type Property Microsoft Word, PowerPoint ExcelOffice 2007 supported properties Modified Forward to Using the toolbar Logging in and outUnderstanding the user interface Common tasks Search basicsCompleting simple searches IAP Web Interface tasksTask Reference Completing advanced searches Simple SearchAdvanced Search page email content type Additional advanced search query fields Query Field Matches in the DocumentFolder As path c\abc\xyzQuery Results page email content type Displaying query or search resultsQuery results navigation bar Saving query or search criteria BarsSaving query or search results Save CriteriaSending query or search results Save ResultsAccessing saved criteria Accessing saved resultsExporting query or search results Copying saved results to a quarantine repository Deleting quarantine repositoriesSearching audit log repositories To search for multiple items, use the advanced search formAdvanced Search page document content type Logged actions and descriptions Logged Action DescriptionQuery Field Matches Troubleshooting topics include TroubleshootingChanging your password Changing your languageProblems exporting results Unable to display saved resultsIAP Web Interface Query expressions Word charactersRegular expression definition of English word characters Letters and digits in different character setsWord characters and separators Letters and digits definedMatching words Supported character setsSupported character Description Set Fuzzy words Matching similar wordsMatching word sequences Measuring word similarityExample 1. Separators are ignored Proximity word sequencesMatching word sequences in attachments Example 2. Sequence is not intuitiveExcel spreadsheet Boolean query expressions Boolean query expressionsSyntax Matches Nested Boolean query expressions Query expression examplesFollowing are examples of query expressions Query expression examples Query expression Finds documents withQuery expression syntax and matching Index See IAP User Guide
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