HP 1230 Fax manual Use the fax features

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use the fax features

3When you answer a phone and hear fax tones, press 1 2 3 to begin receiving the fax. Or, once Phone off-hook is displayed on the front panel, you can press Start, Black or Start, Color.

Note: Once the HP Fax receives the fax call, the telephone will go silent. At this point, hang up your phone.

answer fax calls when you use voice mail on the same phone line

Some voice mail systems have the capability to forward incoming fax calls to your HP Fax. If your voice mail system has this capability, your HP Fax can answer fax calls automatically. Refer to the documentation provided by your voice mail system to find out if it has this feature.

Or, if you subscribe to a distinctive-ring service through your phone company, your HP Fax will be able to distinguish between voice and fax calls, and answer fax calls automatically. For information, see change the answer ring pattern (distinctive ringing) on page 26.

If you don't have the voice mail forwarding feature or distinctive ring, you must be available to respond in person to incoming fax calls, or your HP Fax cannot receive faxes. If you do not respond to a fax call, it will be recorded as a voice mail message.

Use the instructions below to set up your HP Fax to manually receive faxes.

1Press the Auto Answer button to turn off the Auto Answer feature (the Auto Answer light will go off).

2When you answer a phone and hear fax tones, press 1 2 3 to begin receiving the fax. Or, once Phone off-hook is displayed on the front panel, you can press Start, Black or Start, Color.

Note: Once the HP Fax receives the fax call, the telephone will go silent. At this point, hang up your phone.

answer fax calls when you use an answering machine on the same line

If you use an answering machine on the same phone line as your HP Fax, we recommend that you connect it directly to the HP Fax so that you can receive faxes automatically. If you choose not to directly-connect your answering machine, you must be available in person to receive incoming faxes manually.

Refer to the following sections for the instructions that apply to your answering machine setup.

to answer calls with an answering machine connected directly to your hp fax

1Verify that Auto Answer is enabled. (The light next to Auto Answer is on when the feature is enabled. Press the Auto Answer button to turn the feature on or off.)

2Set the Rings to Answer on the HP Fax to a setting greater than the number of rings selected for your answering machine. For more information, see set the rings to answer setting on page 23. This is so that the answering machine will pick up first, and the HP Fax can “listen” for fax tones. If the HP Fax detects fax tones, it will take over the call; if there are no fax tones, the answering machine will record the voice message. The HP Fax is factory-set to answer after 5 rings.

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hp fax 1230 series

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Contents Hp fax Series Safety information Contents Use the copy features Additional setup informationMaintain your hp fax Fax optionsTroubleshooting help Technical informationGet hp fax 1230 series support IndexContents Get help Help DescriptionFeature Purpose Front panel overviewFront panel overview Get started Load originals and load paper Load originalsLoad paper Recommended papers Papers to avoid Tips for loading other types of paper in the input traySet the paper type Recommended paper-type settings for copying Paper type Paper-type settingSet the paper size Avoid jamsUsing the front panel of your HP Fax, you can Send a faxSend a fax after temporarily changing settings Check for dial toneSend a basic fax Follow these steps to send a faxSend a color fax Scan a fax into memory before sendingBroadcast a fax to multiple recipients Press Start, ColorReceive a fax Receive a fax automaticallyReceive a fax manually Set up speed-dialing Receive a fax when the hp fax is out of paperCreate individual speed-dial entries Create a speed-dial group Send a fax using a one-touch speed-dial button Add or remove recipients from a groupDelete speed-dial entries Send a fax using the speed-dial button Schedule a faxSchedule a fax to send later Cancel a scheduled fax Generate fax confirmation and error reportsPoll for faxes Print reportsSet new defaults When the report you want appears, press EnterGenerate system reports Control resolution and contrast Change resolutionChange contrast Set basic fax settings Use shortcuts to access menu settingsSet the date and time Set the fax headerSet the rings to answer setting Enter textAdjust the volume Set the paper sizeSet tone or pulse dialing Forward faxes to another numberSet advanced fax settings Edit or cancel fax forwardingChange the answer ring pattern distinctive ringing Redial a busy number automaticallyRedial an unanswered number automatically Follow these steps to change the answer ring pattern Set backup fax reception Set automatic reduction Reprint faxes in memory Use error correction mode Connect and use other office equipment with your hp faxDetect faxes received from older machines silent detect Connect the phone cord from the phone to connector Connect and use a phone with your hp faxUse the fax features Use off-hook dialing Fax options Change copy settings Make copiesMake a basic copy Follow these steps to getting started making copiesSet the number of copies Increase copy speed or qualityMake copies lighter or darker Set new defaults Reduce or enlarge a copyEnhance text sharpness and photo colors Perform special copy jobs Copy a photoPrepare a color t-shirt transfer Copy options Number Copies Copy Quality Lighter Darker Reduce/ EnlargeUse the copy features Clean the exterior Work with print cartridgesPrint a self-test report Handle print cartridgesReplace the print cartridges Restore factory defaults Clean the print cartridgesAlign cartridges Setup menu options Setup Print ReportSet the language and country/region Connect your hp fax to a phone, modem, or answering machineConnector 1 on the HP Fax Problem Solution Paper jamsPrint cartridge problems Problem ResolutionTips to avoid paper jams Status Message Materials available Continues to askHave already That can damage the print cartridgesOutput problems Quality problems For information, see clean the print cartridges onFor information on loading originals, see load originals on Colors arePaper-type settings for copying on There areOn the copy or Copy speed or quality on Fax Print a self-test report onCopy or fax Copy problems Fax problems Information on using the HP Fax with voice mail HP Fax doesWith an answering machine Push the Cancel button to hang up. See the Setup Poster for Information on setting up the HP FaxIncoming calls Auto Answer button to turn it on or offAm having Error messages Error message SolutionSure the phone line is connected. To test the connection Broadcast fax Do the following FailureCannot load DocumentAutomatic For more information, see reprint faxes in memory onPrint carriage StalledRemoved all packing materials from the HP Fax Print cartridges, see handle print cartridges onFax log error codes Error Code Error DefinitionFax log error codes Hp fax Specifications Copy specifications Mode Speed ppm Print resolution dpiFax specifications Physical specificationsPower specifications Environmental specificationsAdditional specifications Environmental product stewardship programRegulatory notices Doc statement / déclaration de conformité Canada Regulatory noticesHp fax 1230 series Safety Declaration of conformityTechnical information Get hp fax 1230 series support Call in the U.S. during warranty Call elsewhere in the worldPrepare your hp fax for shipment Country/region Hp technical supportHp fax 1230 series warranty Warranty serviceReturn your hp fax 1230 series for service Hewlett-packard limited global warranty statementLocal law Index Off-hook dialing, 31 one-touch speed-dial buttons Page Index Order supplies Print cartridges Hp reorder numberVisit the hp fax information center Q1685-90103
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