5620user
4620/5620 Phone User Guide Page 6
IP Office Issue 2f (6th December 2005)
Call Appearance Keys
There are four pages of Call Appearance and Function Keys. You can step through these with the
keys. At default, first page of the main call screen contains three keys set as ‘call appearance’ keys.
With these keys the phone is a multi-line phone and are indicated as a=, b= and c=. The remaining 21
Function Keys can have system features allocated to them, by your System Administrator, that are
specific to your requirements (see Function Keys).
Your System Administrator can change a call appearance key with:
• A Bridged Appearance
A bridged appearance key matches the status and operation of the Call Appearance Key on a
pre-defined colleague’s telephone. Hence, you can pick-up, make and receive calls on behalf of
your colleague.
• A Line Appearance
An IP Office exchange line (but not IP lines) can be allocated to you such that the status of that
line is displayed and you can use the line appearance key to make and receive calls.
• Call Coverage Appearance
A call coverage appearance key alerts you when a pre-defined colleague is receiving a call. The
covered user does not need to be using call appearance keys. Hence, you can pick-up calls on
behalf of your colleague.· A System Feature
• System Features:
System Features, such as Abbreviated Dial (that automatically dials a frequently used number)
can be set against key and/or dial pad digits.
See Function Keys.
All of the above can only be allocated to you by your System Administrator.
For details of Bridged, Line and Call Coverage Appearance Keys set-up and their operation, refer the IP
Office Key and Lamp Operation manual.
CAUTIONS:
1. Having more than two Call Appearance keys is very useful. When holding a call you can
answer/make another call and then switch between calls or transfer or conference. If you are set
to receive call waiting indication, the waiting call is shown against the next call appearance key.
2. Although the System Administrator can replace the Call Appearance Keys with:
• A Bridged Appearance
• A Line Appearance
• Call Coverage Appearance
• System Features
This would severely restrict the use of features such as conference and transfer.
It is for these reasons that it is strongly recommended that all Call Appearance keys remain at their
default settings.