Setting user mailboxes | BT BF900 guide

Setting up

16 Setting user mailboxes

You can set mailboxes for up to 9 individual users, ensuring their faxes remain private. Each mailbox user has a password which must be used in order to open the mailbox and print out the documents.

You first allocate the mailboxes 1-9 and then set the 4 digit password of your choice. Then you can enter the mailbox holder’s name.

9	6	1-9
FUNCTION	ENTER

A

STOP

•Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press 9 (or the buttons) to display

PROG USER DATA 0~9,#,*,>, ENTER.

•Press the ENTER button. Display shows

PROG USER DATA 1-6, <,>.

• Press 6 (or the buttons) to display

PROGRAM MAILBOX 1-6, >, ENTER.

•Press the ENTER button. Display shows

MAILBOX NO=PRESS ENTER.

•Use the keypad to enter the mailbox number 1-9.

•Press the ENTER button to confirm. Display shows PASSWORD=PRESS ENTER.

•Use the keypad to enter a 4 digit password.

•Press the ENTER button to confirm. Display shows PASSWORD OK DATA ENTRY OK and then A~Z, *, ENTER.

•Use the alphabet letters on the one-touch buttons to enter the mailbox holder’s name. You can enter a space or delete a character by pressing the One-Touch button 31.

•Press the ENTER button to confirm. Display shows YOUR NAME DATA ENTRY OK to confirm and then display returns to MAILBOX NO=PRESS ENTER ready for you to set another mailbox.

•Press the STOP button to return to standby.

Paper sizes and types

The standard paper tray holds up to 150 sheets of 60-90 gsm plain paper and sizes A4, Letter, Legal and Invoice sizes.

You can also load thicker paper up to 157g/m2 including OHP transparencies, labels and envelopes

Please note

If you are printing direct from a PC, make sure you set the area of the page you want to print on via your PC.

Multifunctional capabilities

Your BF900 can perform a variety of functions concurrently to save you time.

For example, while it is sending or receiving a fax document, you can also scan, copy or print another document. This includes being able to send and copy the same document at the same time.

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BT BF900 manual Setting user mailboxes, Press 6 or the buttons to display, Use the keypad to enter the mailbox number

Contents

BF900 multifunctional plain paper fax User guide For your records At a glance Control panels Blanked telephone socket This guide Customer Helpline Insert the drum and toner cartridges Unpack the drum cartridge Install the Document Receive Tray Plug in the PC cables optional Plug in the mains power cablePlug in the telephone line cord Open the cover and pull out the extender Plug in a telephoneLoad the paper cassette tray Load paper into the tray Switch the power on Enter your telephone number Press 2 or the arrows to display Setting the date and timeEnter your name Press 3 or Arrows to display Setting the supplier telephone number Set the language if required Press 6 or the buttons to display Setting user mailboxesUse the keypad to enter a 4 digit password Use the keypad to enter the mailbox number Switch between Capitals Error Correction ModeStandard Mode One Touch Dial number You can dial up to 30 digits including P if you Using the BF900Sending faxes Need to include a pause Load the document Press the Redial button. Display shows Press the Enter button Press 4 or Buttons to display Press the Function buttonPress 7 or Buttons to display Use the keypad to set the time you want to start faxing Press 2 or the buttons to display During transmissionPress the Stop button. Display shows Either Press 3 or the buttons to display This option only works when you have a telephone attachedReceiving faxes Press 3 or the arrows to display Making phone callsPress # or the buttons to display Load up to 30 pages in the document feeder CopyingStoring numbers To add a network address Press 7 or the buttons to displayNo network address If you do not wish to add a mailbox number To add mailbox number Network addresses and mailboxes To add a name To add a net address To remove numbers from Group Dial buttons Using the BF900 Sending faxes advanced options Additional featuresSetting Resolution, Photo and Type Org. contrast Press 1 or the buttons to display Press 5 or the arrows to display Press 5 or the buttons to display Press 8 or the arrows to displayUse the button to display on or OFF Press 1 to store a document. Display shows Press 4 or the buttons to display PollingPress the Function button Press 5 or the buttons to display If you choose YES If you choose noYour BF900 will poll once at the set time Press the Enter button Security featuresPress the button four times to display Mailboxes and passwords Reports and lists List of the last Using the Function menu, you can print out the followingLists the current settings Documents to be sent Time at which each document began to be sent or received Activity report guideYour guide to the details shown on an activity report Length of time it took to send or receive each document Reception Dialling did not workMemory became full during Document jam Setting user preferences Report Reduction Type ON/OFF Prints warnings when the toner needs replacingToner Low BF900 automatically reduces incoming faxes down to Press 8 or the buttons to display You can now select the setting you want to changePrinter preferences Press 1 to display Activity REPORT. Or If you choose OFF Press 1 or Arrows to displayIf you select on To set the number of copies Your BF900 can act as a 300dpi laser printer for your PC Connecting to a PC for printing, scanning and faxingPrinting Press 2 or Arrows to display Connecting to a switchboardPress or the buttons to display If you have chosen PBX the display shows Optional extras To order this upgrade, please contact Helpline number Holds up to 250 additional pages of plain paper Use a soft damp cloth to wipe the outside of your BF900 MaintenanceUse a soft DRY cloth for cleaning the fax interior Maintenance Help Display shows Document JAM Open the control panel cover Paper jammed in the Paper Cassette Tray Paper jammed inside the machinePaper jammed in the Printed Document Tray Paper jammed in Manual Sheet Feeder Paper jammed in Additional Paper Cassette Paper jammed in Fusing unitPaper jammed in the middle of the paper path Paper needs adjusting in the cassette Replace drum and reset the drum counter Replace the toner cartridge Technical specification General Operation environment Technical information Choosing a location You may connect it Safety Warnings Index Dept Pause/Redial button Safety Page, lines per ErrorPasswords Upgrade Speed dialling Type org User preferences WeightPrinted document Receive 0197