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Canon H12295, MF5550 Sending the Same Document to Several Recipients (Sequential Broadcasting)

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Sending the Same Document to Several Recipients (Sequential Broadcasting)

4-12

Sending Faxes

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Sending the Same Document to Several Recipients (Sequential Broadcasting)

The machine allows you to send the same document to a maximum of 32 recipients

in one operation. You can dial the recipients' fax/telephone numbers using any of

the following dialing methods:

■One-Touch Speed Dialing

Up to 12 destinations

■Coded Speed Dialing

Up to 100 destinations

■Regular Dialing (Using the Numeric Keys) or Redialing

One destination

You can enter the destinations in any order, but be sure to press [Set] after your

entry by using the numeric keys.

NOTE

If you frequently send documents to the same group of recipients, you can group these

numbers for group dialing. This will allow you to send documents to all recipients in the

group at the press of one or a few keys.

Follow this procedure to send the same document to several recipients:

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Place the document on the platen glass or load it in the ADF ➞

press [FAX].

For details on how to place or load documents, see Chapter 3, "Document Handling,"

in the Basic Guide.

NOTE

If sending an A5-size document, align it with the A4-size marks on the platen glass, or

adjust the slide guides to the A4 width and load the document in the ADF. Otherwise, the

recipient will not receive the whole document.

Contents

Main Facsimile Guide Cyan Magenta Yellow Black Facsimile Guide Page Page Manuals for the Machine Software Guide Basic Guide Set-Up Sheet How This Manual Is Organized Contents Chapter 2 Registering Information in Your Machine Chapter 1 Introduction Chapter 3 Speed Dialing Chapter 4 Sending Faxes Chapter 5 Receiving Faxes Chapter 8 Machine Settings Chapter 7 Troubleshooting Chapter 6 Reports and Lists Page Preface Keys Used in This Manual Symbols Used in This Manual How to Use This Manual Legal Notices C. Power Requirements B. Order Information A. Location Connection of the Equipment FCC Notice Rights of the Telephone Company In Case of Equipment Malfunction Page Users in Canada Pre-installation Requirements for Canon Facsimile Equipment C. Power Requirements B. Order Information A. Location Notice Super G3 Trademarks Copyright Disclaimers Page Introduction Customer Support Introduction Operation Panel t bc de f gh i ja lkmnopqrs Introduction Standby Display Registering Information in Your Machine Guidelines for Entering Numbers, Letters, and Symbols Follow this procedure when you come to a step that requires you to enter a name or number. Press [ ] to switch to the letter mode (:A) or the number mode (:1). Use the numeric keys to enter the character. Registering Sender Information Entering the Date and Time Registering Your Fax/Telephone Number and Name Page Page Speed Dialing Speed Dialing Methods Registering One-Touch Speed Dialing Changing a Fax/Telephone Number You Registered Changing a Name You Registered Deleting an Entire Entry Registering Coded Speed Dialing Changing a Fax/Telephone Number You Registered Changing a Name You Registered Deleting an Entire Entry Registering Group Dialing Follow this procedure: Press [ ] or [ ] to select <FAX SETTINGS> press [Set] twice. Press [ ] or [ ] to select <GROUP DIAL> press [Set]. Press [ ] or [ ] to select a one-touch speed dialing key (01 to 12) press [Set] twice. Select the one-touch and/or coded speed dialing numbers you want to register in the group. To select a one-touch speed dialing entry: To select a coded speed dialing entry: Page Page Printing Speed Dialing Lists 3-10 Samples of the lists are shown below. 1-TOUCH LIST CODED DIAL LIST GROUP DIAL LIST Sending Faxes Sending Methods Memory Sending Follow this procedure for memory sending: Place the document on the platen glass or load it in the ADF Dial the recipient's fax/telephone number. Manual Sending Follow this procedure for manual sending: Connect a telephone to the machine if you want to talk to the recipient before sending a document. Load the document in the ADF press [FAX]. Pick up the handset of your telephone. Page Improving Faxed Images Adjusting the Image Quality (Fax Resolution) Press [Image Quality]. Press [ ] or [ ] to select the resolution press [Set]. Adjusting the Exposure (Scan Density) Press [Exposure]. Press [ ] or [ ] to select the density press [Set]. Dialing Methods 4-7 Dialing Methods Regular Dialing Redialing When the Fax/Telephone Number Is Registered in the Machine One-Touch Speed Dialing Coded Speed Dialing Group Dialing The machine must be set to the Fax mode when dialing. One-Touch Speed Dialing If you press a wrong key, press [Stop/Reset]. Coded Speed Dialing TEL= 905xxxxxxx 01 Canon FRANCE Coded Dial Group Dialing Redialing a Busy Number Manual Redialing Automatic Redialing Customizing Automatic Redialing Settings Press [ ] or [ ] to select <FAX SETTINGS> press [Set]. Press [ ] or [ ] to select <TX SETTINGS> press [Set]. Press [ ] or [ ] to select <AUTO REDIAL> press [Set]. Press [ ] or [ ] to select <ON> to enable automatic redialing or <OFF> to disable it. Sending the Same Document to Several Recipients (Sequential Broadcasting) Enter the fax/telephone numbers you want to send to. Dialing an Overseas Number (With Pauses) When you dial or register an overseas number, you may need to insert a pause within the number. Place the document on the platen glass or load it in the ADF Use the numeric keys to dial the international access code. If necessary, press [Pause] to enter a two-second pause (,). Page Page Receiving Faxes Setting the Receive Mode Follow this procedure to set the receive mode: Press [FAX] [Receive Mode]. Press [ ] or [ ] to select the receive mode. Receiving Faxes Automatically: FAX ONLY MODE If you want to select <FAX ONLY MODE>, check the following: Select This Mode If: You Will Need to: When You Receive a Fax Call When You Receive a Voice Call Receiving Faxes Manually: MANUAL MODE Receiving When an Answering Machine Is Connected: ANS. MACHINE MODE Adjusting the Answering Machine Receiving with a DRPD (Distinctive Ring Pattern Detection) Service: DRPD Page Receiving Faxes While Performing Other Tasks Receiving Faxes in the Memory When a Problem Occurs Canceling Receiving Press [Stop/Reset]. Press [ ] to cancel receiving. Reports and Lists Summary of Reports and Lists ACTIVITY REPORT 6-2 ACTIVITY REPORT Error correction mode transaction Printing the ACTIVITY REPORT The recipient's fax/telephone number (DESTINATION TEL#) is not shown for the manually sent faxes. If you want to print an ACTIVITY REPORT manually, follow this procedure: Page 6-4 Adjusting the TX REPORT Setting The recipient's fax/telephone number (RECIPIENT ADDRESS) is not shown for the manually sent faxes. Page Adjusting the RX REPORT Setting Press [ ] or [ ] to select <FAX SETTINGS> press [Set]. Press [ ] or [ ] to select <REPORT SETTINGS> press [Set]. Press [ ] or [ ] to select <RX REPORT> press [Set]. Press [ ] or [ ] to select the setting you want press [Set]. Printing the USER DATA LIST 6-8 Printing the USER DATA LIST PRINT REPORT Press [ ] or [ ] to select <USER DATA LIST> press [Set]. Follow this procedure to print the USER DATA LIST: Press [ ] or [ ] to select <REPORTS/LISTS> press [Set]. Troubleshooting LCD Messages Page Page Error Codes Faxing Problems Sending Problems Page Receiving Problems Page Page Page Telephone Problems If a Power Cut Occurs If You Cannot Solve the Problem Page Machine Settings Accessing the Machine Settings Page Menu Descriptions COMMON SETTINGS (The factory default setting is in bold face.) COPY SETTINGS See Chapter 10, "Machine Settings," in the Basic Guide. FAX SETTINGS Page Page (The factory default setting is in bold face.) REPORTS & LISTS Appendix Specications Specications are subject to change without notice. Facsimile Telephone Index Symbols Numerics A C G I K L M R S T U