Overview of menu options

Overview of menu options

Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 34).

To change these settings, see Navigate the menus on page 15.

The tables below shows the options for a menu in the left column and their setting choices in the right column.

BASIC FAX menu

Option

Settings

 

 

Silent Mode

You can turn off the machine sounds either manually or on a daily schedule (for

 

example, to turn off the sounds after work hours and overnight).

 

The settings are: Off, On-Always, and On-Daily. For more information, see Silent

 

mode on page 34.

 

 

Language

There are 4 languages you can use for display and reports: English, French,

 

Spanish and Portuguese.

 

 

Sending Confirm

A confirmation report shows whether the transmission was successful or not, how

 

many pages were sent, etc.

 

ON: prints a confirmation report automatically each time you send a fax.

 

OFF: never prints a confirmation report (You can print one manually

 

(see Print reports on page 34)).

 

ERROR: prints only when an error occurs.

 

Note that this report can include the Image TCR (see Image TCR on page 26).

 

 

Paper Size

A4, Letter and Legal are the paper sizes you can use to receive faxes and copy.

 

 

Auto Reduction

When receiving a document as long as or longer than the paper loaded, the

 

machine can automatically reduce the data to fit your paper. If the fax machine

 

cannot fit the data into one page with the feature enabled, the data is divided and

 

printed in actual size on two or more sheets. The settings are On and Off.

 

 

Discard Size

If you turn the Automatic Reduction option off, you can set the fax machine

 

to discard any excess image at the bottom of the page when receiving a document

 

as long as or longer than the paper loaded in your machine. If the incoming fax is

 

out of the margin you have set, it will be printed on two sheets of paper.

 

The Discard Size can be 00 to 30 mm.

 

 

Rings To Answer

You can select the number of rings before answering an incoming call. If you are

 

using your machine as both a telephone and a fax machine (AUTO mode), we

 

suggest you set the ring count to at least 4 to give you time to answer.

 

The number of rings can be 2 to 7.

 

 

ECM Mode

Error correction mode compensates for poor line quality and ensures accurate,

 

error-free transmission with any other ECM-equipped facsimile machine. If the line

 

quality is poor, transmission time may be increased when ECM is enabled.

 

The settings are On and Off.

 

 

HP Fax basics

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