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HP 2140 Fax manual Set the fax header information, Print reports, Key sounds, Silent mode

Models: 2140 Fax

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Set the fax header information

Key sounds

The Key sounds are the beeps the keys make.

1.Press Menu repeatedly until SET UP SOUND appears and press OK.

2. Press

to select Key Sounds and press OK.

3.Select On or Off and press OK.

Silent mode

You can turn the sounds of the HP Fax (including ringing) on and off using the control panel button. You can also set all sounds to turn off on a daily schedule; for example, turn all the sounds off between 8 pm and 8 am.

1.Press Menu repeatedly until BASIC FAX appears and press OK.

2.Silent Mode will display. Press OK.

3.Select On-Dailyand press OK.

From: 00h To: 23h will display.

4.Enter a start time and an end time and press OK.

Set the fax header information

This information is required by law in many countries. The fax header prints your name and fax number on the top of every fax you send.

1.Press Menu repeatedly until SET FAX HEADER displays and press OK.

2.Press OK when the display shows Fax Number.

3.Enter the fax number to which your machine is connected.

•You can enter up to 20 digits, and include special characters (space, plus sign, etc). For more information, see Fax header telephone number on page 18.

•To enter a space, press # once.

•To enter a plus sign +, press *.

• If you enter a wrong number, use

to move to the number and correct it.

4.Press OK when finished.

5.Press OK when the display shows Fax Name.

6.Enter the fax name (up to 40 characters) by using the number keypad.

•You can include special characters (space, plus sign, etc.). For more information, see Enter dates, times, text, and telephone numbers on page 16.

7.Press OK when the name in the display is correct.

Print reports

Your fax machine can print many reports for your use.

Automatic reports

These reports print automatically.

34 Feature reference

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HP 2140 Fax manual Set the fax header information, Print reports, Key sounds, Silent mode, Automatic reports

Contents

HP 2140 Fax series HP 2140 Fax series Safety information Contents Feature reference Additional featuresAdvanced faxing Specifications and regulatory information Care and maintenanceIndex Load paper Quick startSend a fax Load documents to fax or copyMake a copy Receive a faxMake a telephone call HP Fax basics HP Fax featuresParts of the HP Fax HP 2140 FaxControl Panel of HP Fax Label Icon Name and Description CancelRedial/Pause Start Starts a fax jobBasic FAX Overview of menu options Option SettingsBasic FAX menu Set document resolution and contrast for a single copy on Document resolution and contrast for a single copy onAdvanced FAX menu Loudspeaker Ready modeNavigate the menus Tools menuEnter dates, times, text, and telephone numbers Key Produces Most text fieldsPress Result Fax header telephone number Speed dialingStore a number in the phone book KeyDial from the phone book Print the phone bookDocument types and sizes Paper types and sizesDo not try to send documents that are Set document resolution and contrast for a single copyRinger volume Adjust volumeSpeaker volume Automatic fax redialSet rings to answer Additional featuresBlock junk fax numbers Use Caller IDFavorites Distinctive ring Drpd Image TCRSet up distinctive ring Drpd answer mode Answer/receive modeTeach the HP Fax the ring pattern UseSee Set rings to answer on FAXAdvanced faxing Delayed faxBroadcasting Polling Setting send pollingForward faxes To cancel the scheduled jobPolling another fax to receive Start Date&Time will display Alarm sounds Feature referenceSet the date and time Turn on and off soundsSet the fax header information Silent modePrint reports Key soundsReports you can print Report name ContentReprinting faxes on Clearing memory Reprinting faxesIt will Redial a number in memory Print cartridge information Care and maintenanceView ink level Print the self test Access CartridgeReplace the print cartridge Replace the print cartridge Document jams during transmission Clear jammed documents and paperPaper jams during printing To clear document jamClean the contacts Press Access Cartridge Clean the print cartridgeMaintain the print cartridge Wipe the print cartridge contactsClean the cartridge carrier contacts Clean the document scanner area Adjust the scanner Display Status/Solution LCD error messagesAdjust the scanner on Reprinting faxes on page 36 and see Clearing memory onTransmission on Memory ReceivedFax problems TroubleshootingProblem Solution See Paper jams during printing onDocument scanner area on See To cancel the scheduled job on Print quality problemsPrint cartridge on Paper feeding problems Paper size Dimensions Paper weight Specifications and regulatory informationAcceptable documents Single sheet Or more sheetsSpecification Product specificationsPrint cartridge HP 701 black inkjet print cartridge CC635AYES Sample of ITU #1 test chart reduced to 60.5% Environmental product stewardship program Regulatory model identification number Regulatory noticesFCC statement Automatic DialersFor non-European customers Use Hewlett-Packard support servicesBefore calling customer support Page Declaration of Conformity Declaration of conformityHewlett-Packard Limited Warranty Statement Index Page Page CM721-90001