HP 548, 545, 547, 540 manual Managing e-mail messages and folders

56 HP Jornada 540 Series User’s Guide

3.Compose your message.

4.To attach a file, tap the attachment icon.

When you send a file as an attachment, be sure the message recipient can read the type of file you are sending. If the recipient does not have a Windows Pocket PC, be sure you save the file in an alternate format.

5.Tap Send when you have finished the message.

The message is placed in the Outbox folder on your device and will be delivered the next time you connect to your e-mail server or synchronize messages with your desktop PC.

Managing e-mail messages and folders

By default, messages are displayed in one of four folders for each service you have created: Inbox, Deleted (local), Outbox, and Sent. The Deleted (local) folder contains messages that have been deleted on your HP Jornada, but are still linked to messages on your e-mail server or desktop PC.

If you are using IMAP4, you may see a Deleted Items folder. This folder is for messages deleted on the e-mail server.

The behavior of the Deleted (local) and Sent folders depends on the options you have chosen. In the message list, tap Tools and then Options. On the Message tab, select your options.

If you want to organize messages into additional folders, tap Tools, and then New Folder to create new folders. To move or copy a message to another folder, tap and hold the message in the message list, and then tap Move to or Copy to on the pop-up menu.

Moving an e-mail message into a folder you create breaks the link between the messages on your HP Jornada and the copy on your desktop PC or POP3 e-mail server. The next time you synchronize, the message may be deleted from the Inbox folder on the mail server or desktop PC. This prevents you from getting duplicate copies of an e-mail message, but it also means that you will no longer have access to the e-mail messages you move out of Inbox except from the device. If you have an e-mail account on an IMAP4 mail server, the folders you create and the messages you move will be duplicated on the e-mail server.