Fax setup

Chapter 10

5(Optional) If your answering machine does not have a built-in phone, for convenience you might want to connect a phone to the back of your answering machine at the "OUT" port.

6If your PC modem software is set to receive faxes to your computer automatically, turn off that setting.

Caution If you do not turn off the auto fax receive setting in your PC modem software, your HP all-in-one will not be able to receive faxes.

7Set up the HP all-in-one to answer incoming calls automatically. Press the Auto Answer button until the light is on.

8Set your answering machine to answer after four or fewer rings.

9Change the Rings to Answer setting on your HP all-in-one to six rings. For information on changing this setting, see Set the number of rings before answering.

10Run a fax test. For information, see Test your fax setup.

When the phone rings, your answering machine will answer after the number of rings you have set, and then play your recorded greeting. The HP all-in-one monitors the call during this time, "listening" for fax tones. If incoming fax tones are detected, the HP all- in-one will emit fax reception tones and receive the fax; if there are no fax tones, the HP all-in-one stops monitoring the line and your answering machine can record a voice message.

Case K: Shared voice/fax line with PC modem and voice mail

If you receive both voice calls and fax calls at the same phone number, use a PC modem on the same phone line, and subscribe to a voice mail service through your telephone company, connect your HP all-in-one as described in this section.

Note You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.

Since your PC modem shares the phone line with your HP all-in-one, you will not be able to use both your PC modem and your HP all-in-one simultaneously. For example, you cannot use your HP all-in-one for faxing if you are using your PC modem to send an e-mail or access the Internet.

There are two different ways to set up your HP all-in-one with your computer based on the number of phone ports on your computer. Before you begin, check your computer to see if it has one or two phone ports:

●If your computer has only one phone port, see the next section, Set up your HP all-in-one to a computer with one phone port. You will need to purchase a parallel splitter in order to send and receive faxes successfully and use your PC modem. (Do not use a 2-line phone splitter or a serial splitter.) You will also need

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HP Officejet 7300/7400 series all-in-one