Scanning a document | Lexmark 4800 Series guide

Scanning

Scanning a document

1Make sure the printer is connected to a computer, and both the printer and the computer are on.

2Load an original document facedown on the scanner glass.

3From the control panel, press or until Scan is highlighted.

4Press .

5If your printer is connected to more than one computer:

aPress or repeatedly until the computer to which you want to scan is highlighted.

bPress .

If you set a PIN during network setup and are being asked for it:

1Enter the PIN using the and to select a digit location and the and to select a value for that digit.

2Press .

6Wait until the printer has finished downloading the scan applications list.

7Make your selections using the control panel buttons.

8Press .

Scanning a document using the computer

1Load an original document facedown on the scanner glass.

WI

FI

2From the desktop, double-click the Productivity Studio icon.

3Click Scan.

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Lexmark 4800 Series manual Scanning a document using the computer

Contents

Series June Safety information Contents Loading paper and original documents Printing Changing printer settings Working with photos Copying Scanning Troubleshooting FaxingMaintaining the printer Print troubleshooting 117 Jams and misfeeds troubleshooting 136 Networking glossary Index Where to find IntroductionFinding information about the printer Description Description Where to find Select Lexmark Solution CenterClick Programs or All Programs Œ Lexmark Series Description Where to find US Where to find rest of world Wireless network compatibility Setting up the printer Checking the box contents Understanding the parts of the printer Use Use Standalone setup Page Page Page Page Understanding the printer software MethodClick Details Click Click Setup and diagnose printer From here You can Using the control panel Mode Main Menu Area MessageUnderstanding the control panel Copy Photo Print Files Scan Setup Maintenance Navigating the control panel menus Saving settings Understanding and using default settings Installing the printer software What do the Wi-Fi indicator lights mean?Turning printing voice notification on or off Security Information Common home network configurations NetworkingGeneral networking Networking overview Internet What information do I need and where do I find it? Finding the MAC address Printing a network setup Sharing a printer in a Windows environment Wireless networking Finding a printer/print server located on remote subnetsFinding IP addresses Configure IP address Finding the signal strengthInstalling the printer on a network Assigning an IP address Configure network printers ConfigureAdd printers Refresh Types of wireless networks Tips for using network adaptersInfrastructure Ad hoc Advanced wireless setup Creating an ad hoc wireless network using WindowsFor Windows Vista users For Windows XP users Follow the instructions on the computer screen Using the automatic paper type sensor Loading paper and original documentsLoading paper Loading envelopes Loading labels Loading transparencies Loading iron-on transfersLoading custom-size paper Loading banner paper Using the Paper Handling submenu Loading original documents on the scanner glassUse this Printing Printing basic documentsPrinting a document Printing a Web Printing photos or images from a Web Printing multiple copies of a documentClick Print Now Collating copies Printing the last page first reverse page orderPrinting multiple pages on one sheet N-Up Collated Not collated Pausing print jobs Canceling print jobsUnderstanding the Print Files Options menu From here Printing documents from a removable storage device Printing document files from a memory card or flash drive Printing specialty documents Choosing compatible specialty paper typesPrinting envelopes Printing a document as a poster Printing an image as a posterClick File Œ Add Photo from Scanner Printing a booklet Assembling a bookletPrinting on custom-size paper Click Options Œ Layout Options Printing iron-on transfers Printing transparenciesPrinting a banner Printing on both sides of the paper Understanding the two-sided printing duplexing functionPrinting on both sides of the paper duplexing automatically Select Changing printer settings Saving and deleting print settingsClick Properties, Preferences, Options or Setup Printing on both sides of the paper duplexing manually Using the Change Printer Default Settings submenu Resetting printer software to factory default settingsWindows 2000, Windows XP, or Windows Vista users Click Printing Preferences Resetting the printer to factory default settings Using recommended paper Understanding the Photo Card Mode menuWorking with photos Retrieving and managing photos Printing photos from a PictBridge-enabled digital camera Inserting a flash drive Inserting a memory card Slot Memory card Understanding the PictBridge Default Print Settings menu Click Automatically save all photos to My Pictures Click Select photos to save Click Deselect All Click Select photos to save Click Deselect All Transferring photos from a memory card to a flash drive Click Temporary FilesClick Searched Folders Changing the Productivity Studio transfer settings Editing photos using the control panelEditing photos Changing the Productivity Studio library preferences Changing the Resolution / Size of a photo Rotating a photo Applying One-Click Auto Fixes to a photo Reducing the red-eye effect in a photoBlurring/Sharpening a photo Enhancing a photo Changing the Hue / Saturation of a photoChanging the Gamma Value of a photo or image Despeckling a photo Changing the Brightness / Contrast settings of a photo Changing the Exposure setting of a photoApplying a color effect to a photo Printing photos Viewing / Printing photos from the Productivity StudioClick Transfer Photos Click Select photos to print Click Work with Documents and Photos Paper sizes supported Dimensions Printing Photo PackagesCreating Photo Greeting Cards Click Photo Packages Viewing a slideshow of photos on the control panel display Printing a photo or selected photos Printing all photos from a memory device Printing photos from a digital camera using Dpof Creating and viewing a slideshowPage Copying Making a copyMaking a color or black-and-white copy Copying photos Copying a photo using the computer Enlarging or reducing an image Adjusting copy quality Adjusting the brightness of a copy Collating copies using the control panel Repeating an image on one Copying on both sides of the paper duplexing Changing the default copy settings Copying multiple pages on one sheet N-Up Understanding the Copy Mode menu Scanning a document using the computer ScanningScanning a document Scanning text for editing Scanning images for editingScanning a photo to Work with Documents and Photos Scanning multiple photos at one time using the computer Making a color or black-and-white scan Canceling a scan job Customizing scan settings using the computerClick Custom Settings Select Photo, Several Photos, or Document Understanding the Scan Mode menu Setting Options Saving a scanned image on the computer Changing the Productivity Studio scan settings Changing the default scan settingsClick Scan Settings Adding a file to an e-mail message Adding a new scanned image to an e-mail message Scanning documents or images for e-mailing Changing the Productivity Studio e-mail screen preferencesClick E-mail Screen Sending a fax using the software FaxingReceiving a fax automatically Installing print cartridges Maintaining the printerPage Using genuine Lexmark print cartridges Removing a used print cartridgeRefilling print cartridges Click Report a non-Lexmark print cartridge Cleaning the print cartridge nozzles Aligning print cartridgesWiping the print cartridge nozzles and contacts Preserving the print cartridges Cleaning the scanner glass Cleaning the exterior of the printerOrdering supplies Ordering print cartridges 100 Part NumberPaper Paper size Troubleshooting Setup TroubleshootingPower button is not lit Incorrect language appears on the display Software does not install Does not print Check printer default and pause settings Remove and reinstall the softwareUnderstanding Warning levels Check cartridges Removing and reinstalling the software Click SettingsŒ Control PanelŒ SystemEnabling the USB port 105 Wireless troubleshooting Solving printer communication problemsCheck your security keys Wireless network printer does not print Wi-Fi indicator is not lit Move your computer and/or printer Check security keysCheck MAC address 109 Wi-Fi indicator light is orange Run the wireless setup againConfigure the optional internal wireless print server Check network name Wireless printer is no longer working 111 Ping the wireless access point Ping the printer112 Printer cannot connect to the wireless network 113 Check your advanced security settings Check the installation cableCheck your security keys 114 Ping the access point Checking your network name Windows users only115 Run the Wireless Setup Utility Windows users only Changing wireless settings after installationPing the printer 116 Print troubleshooting Check printer ports Windows users onlyMake sure photo size and paper size are set correctly 117 Improving print quality Check paperSelect a higher print quality 118 Poor text and graphic quality Poor quality at the edges Print speed is slow Partial document or photo printsPhoto smudges or scratches Checking the print cartridges Ink levels seem incorrectInk levels seem to go down too quickly Blank or incorrect page prints Characters on printout are missing or unexpected Glossy photo paper or transparencies stick together Prints with different fontsPrint is too dark or smudged Printouts have alternating bands of light and dark print Transparencies or photos contain white lines Vertical straight lines are not smooth White lines appear in graphics or solid black areas Settings are not saved Checking the printer statusChecking printer readiness Checking the Spool Settings for banner printing Resolving font problemsDo the print cartridges have ink? Have you applied the fonts correctly in the program? Printer is busy printing another job Ready or Busy Printing is listed as the statusPrinting a test Make sure the printer is receiving power Test page does not printExternal print server is not working Try printing a test page again Duplex unit does not operate correctly Removing an external print serverCable is not connected, is loose, or is damaged Printer is plugged in but does not print Printer is trying to print to File Cannot print documents from a memory card or flash drive Cannot print from digital camera using PictBridge Printer is not able to communicate with the computer Try to locate the printer from the remote computerRestart the host computer and the remote computer 134 Problems when copying, scanning, or faxing Wrong printer is attachedUpdating the printer software Bidirectional communication is not established Jams and misfeeds troubleshooting Checking the port settingHow to clear and avoid paper jams Experiencing poor quality or incorrect output Paper jam in the printer Paper jam in the paper supportPaper or specialty media misfeeds Printer does not feed paper, envelopes, or specialty media Banner paper jams Are you using paper designed for an inkjet printer? Paper continues to jamPaper jam in the duplex unit Are you loading the paper correctly? Memory card troubleshooting Nothing happens when memory card is insertedMemory card cannot be inserted Select the printer on your wireless network Check to see if the memory card is damagedCheck to see if the memory card contains photos Make sure the USB cable is connected Copy troubleshooting Copier does not respondScanner unit does not close Poor copy quality Scan troubleshooting Copied item does not match the original itemPartial document or photo copies Scanner does not respond Scan was not successful Scanning takes too long or freezes the computerCheck USB cable connection Restart computer Adjust the quality of the scan Poor scanned image qualityPartial document or photo scans Cannot scan to a computer over a network Error messages on the printer display Remove tape from print cartridgeUse new paper 147 Cover Open Remove any obstructions148 Left Cartridge Error / Right Cartridge Error 149 Select the After Dial setting Reduce memory use150 Paper Size/Type error Paper MismatchPaper Jam Paper Out Cause Solution Printer Carrier Stall152 Error messages on the computer screen Clearing error messages153 Is the printer receiving power? 154 Print File Error Multiple All-In-Ones found155 Product information Edition notice156 Exposure to radio frequency radiation 157 Avis de conformité aux normes de l’industrie du Canada 158 159 Noise emission levels 160 Power consumption 161 Limited warranty 162 Limitation of liability 163 164 165 Networking glossary 166 UAA Universally Administered Address 167 Index 168 169 170 171 172 173 174 175 176