NEC 760417 Mailbox Maintenance

InfoSet 408 System Manager’s Guide 1 - 5

Issue 1 NEC America, Inc.

the system manager’s conversation for that option. After you

have accessed the conversation, simply follow the instructions

given by selecting 1 for Yes and 2 for No or by choosing the

choices from the short menus provided.

3.3.1 Change a Mailbox (Press 4)

Mailbox Maintenance

Add a mailbox

Reset a mailbox

Delete a mailbox

3.3.2 Opening Greeting (Press 5)

Change the mode (day, night, or holiday)

Change the opening greeting

3.3.3 System Schedule (Press 6)

Verify or change the clock setting

Verify or change the date setting

Change a schedule ran ge

3.3.4 System Settings and Information (Press 7)

Hear System Information (Press 4)

Change System Manager Password (Press 5)

Change Security Code

Change Fax Settings (Press 6)

3.3.5 Operator Settings (Press 8)

Verify or change the extension for operator

calls (Press 4)

Review or rerecord the operator gree tings (Press 5)

Verify or change the fax settings (Press 6)

Contents

Main Page Preface G ENERAL I ABOUT THIS MANUAL S D Table of Contents Chapter 1 System Overview Chapter 2 Planning Your System Chapter 3 Setting Up Your System Chapter 4 Training Users Chapter 5 Maintaining Your System Chapter 6 Expanding Your System With Call Routing System Overview S ECTION 1 W ELCOME TO I NFOSET 408 V OICE M 1.1 System Conversations 1.2 System IDs S ECTION 2 SYSTEM M ANAGER R SECTION 3 USING THE SYSTEM MANAGERS CONVERSATION 3.1 System Managers Password 3.2 Using The System Managers Conversation 3.3 System Managers Conversation Mailbox Maintenance Page Planning Your System S ECTION 1 H OW T HE S YSTEM H ANDLES C 1.1 What Does the Automated Attendant Do? Page 1.2 Deciding How to Use the Automated Attendant S ECTION 2 PLANNING Y OUR O PENING G 2.1 Opening Greeting And Sy stem Schedule 2.2 System Directory 2.3 Determining the System Schedule Page Page Setting Up Your System S ECTION 1 U NDERSTANDING Y OUR S YSTEM S SECTION 2 SETUP INFORMATION RECORD S ECTION 3 GETTING S InfoSet Voice Mail User Guide S ECTION 4 R ECORDING Y OUR O PENING G S ECTION 5 SETTING U P Y OUR S YSTEM S For example, enter the time as 430 for 4: 3 0. S ECTION 6 SETTING Y OUR O PERATOR S E XTENSION AND M They dial 0 during the opening greetin g. They do not press any keys during the o pen ing greeting. in the Operator mailbox. r Operator Mailbox Greetings Setting Up Fax Notification your opening greeting. S ECTION 7 C HANGING THE S YSTEM M ANAGER S P S ECTION 8 B ECOMING F AMILIAR W ITH THE S InfoSet Voice Mail User Guide Training Users S ECTION 1 P REPARING F OR T InfoSet Voice Mail User Guide InfoSet Voice Mail User Guide S ECTION 2 CONDUCTING U SER T Page S ECTION 3 T RAINING THE O Page Page Maintaining Your System S ECTION 1 O NGOING M S ECTION 2 CREATING A S PECIAL O PENING G REETING F OR H S ECTION 3 CHANGING THE E XTENSION F OR THE O PERATOR M AILBOX O THE FAX MACHINE S ECTION 4 ADDING A ND D ELETING V OICE M S ECTION 5 MESSAGE G InfoSet Voice Mail User Guide S ECTION 6 M ONITORING S YSTEM S Page Expanding Your System With Call Routing S ECTION 1 O FFERING C ALL R 1.1 Why Use Call Routing? 1.2 How Call Routing Works S ECTION 2 EVALUATING Y OUR N InfoSet 408 System Managers Guide 6 - 3 Issue 1 NEC America, Inc. Call Routing Diagram S ECTION 3 PLANNING C ALL R InfoSet 408 System Managers Guide 6 - 5 Issue 1 NEC America, Inc. Call Routing Planning Worksheet Day greeting: Night greeting: Default action Call-routing key assignments Day Night (note extension or call-r outing box number) CALL-ROUTING BOX Number : Call-routing box number: _______ S ECTION 4 ASSIGNING C ALL R OUTING K SECTION 5 CHANGING DEFAULT ACTIONS S ECTION 6 R ECORDING N EW G Page S ECTION 7 TESTING C ALL R