7. Answering Device
7.5Allowing callers to leave private messages
This unit has two private mailboxes. A caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you share this unit with other people.
7.5.1 To use a mailbox
1Record your TAD/FAX greeting message (page 38).
Sample message: “This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. To leave a private message, press {*} and the desired mailbox number {1} or {2}. Thank you.”
2Record your mailbox greeting message if necessary (page 42).
3Change the mailbox password if necessary.
–For mailbox 1 password, see feature #51 (page 49).
–For mailbox 2 password, see feature #52 (page 50).
4Set the unit to TAD/FAX mode (page 32).
7.5.2Leaving messages in a mailbox
1Call your unit from a remote touch tone telephone.
L The TAD/FAX greeting message will be played.
2Press {*} and the desired mailbox number ({1} or {2}).
L A mailbox greeting message will be played.
3After the beep, leave a message.
Note:
LIf the caller does not enter a mailbox number in step 2, the message will be recorded in the common memory.
7.6Recording your mailbox greeting messages
The recording time of each greeting is limited to 16 seconds for each mailbox.
Sample message: “This is (personal name). Please leave your name and message after the beep.”
LKeep the front cover page open for button locations.
1Press {MENU}.
2For mailbox 1:
Press {#}, then {5}{5}.
For mailbox 2:
Press {#}, then {5}{6}.
3Press {A} or {B} repeatedly to select “RECORD”.
4Press {SET}.
5Speak clearly about 20 cm away from the microphone.
L The display will show the remaining recording time.
6When finished recording, press {STOP}. L The unit will repeat your message.
7Press {MENU}.
To check the mailbox greeting message
1.For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
2.Press {A} or {B} repeatedly to select “CHECK”.
3.Press {SET}.
LThe unit will play the message.
4.Press {MENU}.
To erase your mailbox greeting message
1.For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
2.Press {A} or {B} repeatedly to select “ERASE”.
3.Press {SET}.
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