User Tools (System Settings)

Address Book

Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.

Important

❒Address Book data is stored on the hard disk. It can be lost if there is some kind of hard disk failure. The

 

manufacturer shall not be respon-

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sible for any damages resulting

data loss.

Note

 

❒You can also use a Web browser to register names in the Address Book. With the SmartDeviceMoni- tor for Admin, you can register multiple names at the same time.

❒You can backup Address Book data using [Address Management Tool] in SmartDeviceMonitor for Admin. Backing up of the data is recommended.

Reference

For details about using a Web browser, see the Web browser Help.

For details about SmartDevice- Monitor for Admin and how to install it, see Printer Reference.

For operating instructions, see SmartDeviceMonitor for Admin Help.

You can register and manage the following items in the Address Book:

❖Names

You can register the name of the user and the key display. This is the basic information required for managing users of the machine.

❖Authentication Information

You can register user codes in or- der to restrict particular functions to certain users, and to check their use of each function. You can also register login user names and login passwords to be used when send- ing e-mail, sending to folders, or accessing an LDAP server.

❖Protection

You can set protection codes to stop sender's names from being used or folders from being ac- cessed without authorization.

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