Ricoh 2051/2060/2075 Using the Document Server, Storing Data, Note, Reference, ❖Password, Reference, Important, ❖User Name, ❖ File Name, Clear Modes

Document Server

Using the Document Server

Storing Data❖ File Name

	Stored documents will automati-
	cally be named as “COPY0001”,
	“COPY0002”. You can change as-
3	signed file names.

❖User Name

You can register a user name to distinguish the user or user group that stored the documents. To reg- ister, you can either enter a name or use the one assigned to the user code.

Reference

For more information about the user name, see p.69 “Register- ing Names”.

❖Password

You can set a password for stored documents, and use it to prevent others printing them. When a pass- word is set for the documents, mark appears next to the docu-

ments.

Reference

To store documents in a mode other than Document Server, see the manuals for the respective modes.

Important

❒Data stored in the machine might be lost if some kind of failure oc- curs. The supplier shall not be re- sponsible for any damage that might result from the loss of data.

❒Be careful not to let anyone know your password, especially when entering a password or recording it. Keep any record of your pass- word in a secure place.

❒Avoid using a single number or consecutive numbers for a pass- word such as “0000” or “1234”, since the numbers like this are easy to guess, so using them will not provide a worthwhile level of se- curity.

❒A document accessed with a cor- rect password remains selected even after operations are complete, and it can be accessed by other us- ers. To stop this, be sure to press the {Clear Modes} key to cancel the document selection.

❒The user name used when adding a document to the Document Serv- er is to identify the document crea- tor and type. It is not to protect confidential documents from oth- ers.

Note

❒By default, data stored in the Doc- ument Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically. See p.64 “Auto Delete File”.

❒Before scanning documents using the scanner function, make sure all other operations have finished.

A Press the {Document Server} key.

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