RETENTION (PRINT HOLD) FUNCTION

This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed.

When printing from a computer, a password (5 to 8 digits) can be set to maintain the secrecy of information in a stored file.

When a password is set, the password must be entered to print a stored file from the machine.

HDD

Approximate number of pages and files that can be stored by retention function

Examples of data types*1

Number of pages*2

Number of files

 

 

 

 

 

Black & white

 

 

data

Max. 10000

Max. 3000

(Text)

Size:

8-1/2" x 11" (A4)

*1 The data types above are examples to make the explanation easier to understand. The actual number of pages and number of files that can be stored will vary depending on the contents of the print images and the settings when the files are stored.

*2 The indicated numbers are guidelines for the number of pages that can be stored when all pages are black & white.

Important points when using retention function

Note the following when using retention function:

•Files are assigned the "Sharing" property. "Sharing" files can be retrieved and printed by anyone, and thus a password should be set for sensitive or confidential files that you do not wish others to use.

•A file with a password is saved as a "Confidential" file. Be sure to keep the password secret.

•Even if a file has a password, the property can be changed to "Sharing" in the Web page. Do not store sensitive documents or documents that you do not want to be used by others.

•Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the retention function, or incorrect operation of the retention function by the operator that saves the data.

Print hold files can also be printed from the Web page. To print a file, select [Document Operations] - [Print Hold] in the Web page menu and then select the desired file. You can also view a preview of a stored file and change the property of a stored file in the Web page.

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