Toshiba GD-1250, GD-1260, GD-1270 - page 21

2.SENDING/RECEIVING A FAX

This chapter describes how to send and receive a fax.

Sending a Fax.........................................................................................................................20

Basic procedures..................................................................................................................................................20

Handling an original..............................................................................................................................................23

Setting the transmission conditions......................................................................................................................27

Specifying the recipient........................................................................................................................................31

Other transmissions.............................................................................................................................................38

Receiving a Fax...................................................................................................................... 40

Reception mode...................................................................................................................................................40

Originals and paper..............................................................................................................................................42

Contents

Main Page Page 2 Notice to Users Notice to Users Notice to Users 3 4 Notice to Users Before Reading This Manual 5 Before Reading This Manual How to read this manual Symbols in this manual Model and series names in this manual Explanation for control panel and touch panel Page General Precautions 7 General Precautions When power failure occurs Disclaimer notice Page CONTENTS Chapter 1 BEFORE USING FAX Chapter 2 SENDING/RECEIVING A FAX Chapter 3 CHECKING AND CANCELING THE COMMUNICATIONS Chapter 4 ADVANCED FUNCTIONS Chapter 5 PRINTING LISTS AND REPORTS Chapter 6 SETTING ITEMS Chapter 7 TROUBLESHOOTING AND SPECIFICATIONS Page 12 Description of Each Component Description of Each Component e-STUDIO6530C Series (GD-1270) Control panel e-STUDIO4520C Series / e-STUDIO455 Series / e-STUDIO855 Series (GD-1250) Description of Each Component 13 14 Description of Each Component Touch panel Description of Each Component 15 Options Connecting Cables Page Page Page 20 Sending a Fax Sending a Fax Basic procedures Place the original(s). Press the [FAX] button on the control panel. Press [OPTION] and set the transmission conditions. Specify the recipient. Press [SEND]. Page Sending a Fax 23 Handling an original Originals that can be sent Original scanning range Placing the original(s) on the original glass Sending a Fax 25 Placing the original(s) on the RADF AB 26 Sending a Fax Sending different width originals Precautions for using the RADF Page Page Page Changing the settings for each page Sending a Fax 31 Specifying the recipient Direct entry with digital keys Key in the recipient's fax number using the digital keys on the control panel. Confirm the fax number displayed on the fax screen. 32 Sending a Fax Specifying the recipient in the address book Sending a Fax 33 Group entry Press [GROUP] tab to display the list of the groups, and then press the group name. Searching for by ID number Sending a Fax 35 Searching for the recipient's fax number Press [SEARCH]. 36 Sending a Fax Press the button of the keyword category you want to search. Enter the keyword. Press [SEARCH]. The search result is displayed. Press the desired FAX icon ( ), and then press [OK]. Page Page Page Receiving a Fax Reception mode AUTO reception MANUAL reception Receiving a Fax 41 Memory reception 42 Receiving a Fax Originals and paper Acceptable size of paper Default setting for RX printing When an original is shorter or the same as the paper printing area When an original is longer than the paper printing area Receiving a Fax 43 Paper priority when there is no same size paper North American format Priority Page Page 46 Checking Communications Checking Communications Checking reserved transmissions Press [JOB STATUS]. Select [FAX]. Page 48 Checking Communications The list of the communication status is displayed. Page Page Canceling the Transmission 51 Canceling direct transmissions Press the [STOP] button on the control panel while the original is being scanned. Page Page Page Page Page Polling Communication Polling transmission Page Page 60 Mailbox Transmission Mailbox Transmission Confidential mailbox Bulletin board mailbox Relay station mailbox VIA RELAY MAILBOX Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page 78 Onramp Gateway Onramp Gateway Offramp Gateway 79 Offramp Gateway Specifying an E-mail address Setting up the SMTP server 80 Save as File Save as File Place the original(s). Press the [FAX] button on the control panel. Press [STORAGE]. Press [FILE NAME], and then enter the file name (a maximum of 45 characters). Page Page Page 84 Printing Lists & Reports Manually Printing Lists & Reports Manually Journal (transmission journal/reception journal) Select the [LOG] tab, and then press [SEND] or [RECEIVE]. Press [JOB STATUS]. Page Page Printing Lists & Reports Automatically 88 Lists/Reports Samples Lists/Reports Samples Transmission journal Lists/Reports Samples 89 Reception journal yWhat is included in this journal is the same as in the transmission journal. Reservation list 90 Lists/Reports Samples Mailbox/relay box report A 3-digit number in the END STATION field indicates an Email address or the ID of a group. Lists/Reports Samples 91 Memory transmission report 92 Lists/Reports Samples Transmission report For the error codes displayed in the STATUS column, see the following section. Multi transmission report Lists/Reports Samples 93 Multi polling report Relay TX orig. terminal report 94 Lists/Reports Samples Relay TX relay station report Relay TX end terminal report Lists/Reports Samples 95 Relay station report Mailbox reception report 96 Lists/Reports Samples Power failure list Page Page User Settings 99 Set each setting item, and then press [OK]. 100 User Settings Page Page Administrator Settings 103 Registering the terminal ID Press [TERMINAL ID]. Set each setting option, and then press [OK]. 104 Administrator Settings Example of how sender information is printed on paper Setting the initial setup You can set the initial settings for the fax functions. Press [INITIAL SETUP]. Administrator Settings 105 Set each option, and then press [OK]. 106 Administrator Settings Setting RX printing Press [RX PRINT]. Set each option, and then press [OK]. AA Administrator Settings 107 Page Administrator Settings 109 Setting 2nd Line for FAX Unit Press [LINE-2 MODE]. Set how you want to use the 2nd line, and then press [OK]. Page Page 112 Troubleshooting Troubleshooting Error codes Below is a list of error codes that you might see in the lists or reports. Error messages Error Code Description Remedy Transmission/reception trouble Below is a list of trouble you might encounter during the transmission/reception. Transmission troubles Reception troubles Trouble Check Point Specifications of GD-1250/GD-1270 Options 2nd Line for FAX Unit: GD-1260 INDEX