Toshiba GD-1270, GD-1260 manual Mailbox Transmission, Confidential mailbox, Bulletin board mailbox

4 ADVANCED FUNCTIONS

Mailbox Transmission

This function is used to communicate between fax machines compatible with a mailbox function (ITU-T compatible). The owners of these fax machines can input or retrieve the data of the originals in the mailbox.

There are 3 types of mailbox: confidential mailbox, bulletin board mailbox and relay station mailbox. To perform mailbox communication, the mailboxes must be created in advance. An individual password for each box can be set for security protection.

P.68 “Creating/modifying/deleting a mailbox”

Confidential mailbox

Once data of an original are retrieved from this mailbox, these data will be deleted. This mailbox is suitable for registering an original you want to send to a specific recipient. If a new original is registered in this mailbox in which another original exists, the mailbox will contain both of the originals.

Bulletin board mailbox

No matter how many times an original is retrieved from this mailbox, the original will not be deleted. This mailbox is suitable for registering an original you want to send to multiple recipients. If a new original is registered in this mailbox in which another original exists, the existing original will be replaced with the new original and the new one will be stored in the mailbox.

Relay station mailbox

Using this mailbox, an original sent from a fax machine is relayed to pre-registered multiple recipients. To inform a user of the result of the relay, a report called RELAY TX END TERMINAL REPORT can be sent to a specific recipient. A copy of the original can be printed out (regularly or when an error occurs).

<Example of how to use the relay station mailbox>

If you want to send a copy of an original from an office in Los Angels to multiple offices in New York, you first send it from the one in Los Angels to one of the offices in New York where the relay station mailbox is set up, so that it is relayed to the other offices in New York. This will reduce communication costs.

		NORMAL					VIA RELAY MAILBOX
		LA office			Relay Originator			LA office
	(213)							(213)
					Relay Station			NY office A
NY office A	NY office B		NY office C	NY office D				(Relay Mailbox)
								(212)
(212)	(212)		(212)	(212)
					Relay
	* 4 long-distance calls
						NY office B		NY office C	NY office D
					Destination	(local)		(local)	(local)

* 1 long-distance call to the NY office A (relay mailbox) and 3 local calls between the NY office A (relay mailbox) and each office.

If you create a forward mailbox whose number is the fax number of the sender, you can use the TSI function. Using this function, this equipment forwards the original sent from the sender whose fax number is set to the mailbox number, based on the pre-set agent (Save as file / Email / Store to e-Filing). This can be set from TopAccess. For details of the operation, refer to the TopAccess Guide.

60 Mailbox Transmission