‰ Specifying the recipient in the address book | Toshiba GD-1250

2 SENDING/RECEIVING A FAX

Specifying the recipient in the address book

In the address book, you can specify the recipient.

1 Press [SINGLE] tab to display the list of the addresses, and then press the recipient’s FAX icon ( ).

yPress or to switch the pages.

yAlternatively, you can select the recipient by pressing the address name box. In such case, if a fax number and an E-mail address have been registered to the recipient's address, both of them are selected.

yTo cancel the selected recipient, press it again.

yIn the memory transmission mode, you can send the same document to multiple recipients (up to 400 recipients) at once. Repeat this selection until you select all the recipients. For the multi-address transmission, you can also specify the recipients (up to a total of 400 recipients) by combining with other entry methods.

yTo confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

P.37 “Confirming the recipients”

32 Sending a Fax

Image 34

Toshiba GD-1250, GD-1260, GD-1270 manual ‰ Specifying the recipient in the address book

Contents

Operator’s Manual for FAX Unit Page Preface Preface Toshiba America Business SOLUTIONS, INC For U.S.A. only For Canada only Toshiba of Canada Limited Toshiba Australia PTY Limited ‰ Model and series names in this manual „ How to read this manual ‰ Symbols in this manualBefore Reading This Manual ‰ Explanation for control panel and touch panel ‰ Description of original/paper direction „ Accessories‰ Trademarks „ When power failure occurs General Precautions„ Disclaimer notice Page Contents 114 101112 115 Connecting Cables Description of Each Component „ Control panel Description of Each ComponentSTUDIO6530C Series GD-1270 FAX button Memory RX „ Touch panel Header area „ Options FAX Unit Connecting Cables STUDIO855 Series GD-1250 LinePage Sending a Fax Receiving a Fax Place the originals „ Basic proceduresSending a Fax Press the FAX button on the control panel Specify the recipient Press Send Batch transmission function Redial functionSending the next original „ Handling an original ‰ Originals that can be sent ‰ Original scanning range ‰ Placing the originals on the original glass Lower the Original Cover or Radf slowly ‰ Placing the originals on the Radf Precautions for using the Radf Sending different width originals „ Setting the transmission conditions ‰ Making settings Resolution ECM ‰ Changing the settings for each „ Specifying the recipient ‰ Direct entry with digital keys ‰ Specifying the recipient in the address book ‰ Group entry Then press OK ‰ Searching for by ID numberPress Known ID Entered ID number is displayed. Press FAX icon ‰ Searching for the recipients fax number Press Search Search ‰ Confirming the recipients „ Other transmissions ‰ On-hook transmission Specify the recipients Pick up the handset of the external telephone ‰ Off-hook transmissionReplace the handset of the external telephone ‰ Auto reception „ Reception modeReceiving a Fax ‰ Manual reception ‰ Memory reception ‰ Default setting for RX printing „ Originals and paper ‰ Acceptable size of paper ‰ Paper priority when there is no same size paper North American format Format A3 B4 Canceling the Transmission Checking Communications „ Checking reserved transmissions Checking CommunicationsPress JOB Status Select FAX „ Checking communication status log List of the communication status is displayed Registering recipients’ fax numbers to the address book ‰ When using the original glass Canceling the Transmission„ Canceling the memory transmission Press JOB Cancel ‰ When using the Radf Reversing Automatic Document Feeder „ Canceling direct transmissions „ Canceling reserved transmissions Press JOB STATUS, and then select the FAX tab Advanced Functions Mailbox Transmission Transmitting 2-Sided Originals Place the originals on the Radf Press Send Priority Transmission Polling Communication „ Polling transmission Press the Start button on the control panel Press the Advanced tab, and then press Polling „ Polling receptionSpecify the sender’s fax number Bulletin board mailbox Mailbox TransmissionConfidential mailbox Relay station mailbox „ Registering/printing/deleting an original ‰ Registering an original Press the Start button on the control panel ‰ Printing an original ‰ Deleting an original „ Sending/retrieving an original ‰ Sending an original Specify the recipient’s fax number ‰ Retrieving an original Specify the recipients fax number Press Send „ Creating/modifying/deleting a mailbox ‰ Creating the confidential or bulletin board mailbox Mailbox Transmission ‰ Creating/modifying a relay station mailbox MODIFY, and then OK Mailbox Transmission Mailbox Transmission ‰ Deleting a mailbox Confirmation screen for the deletion is displayed. Press YES Chain Dial Communication Delayed Transmission Reservation Recovery Transmission Onramp Gateway Studio Offramp Gateway Setting up the Smtp serverSpecifying an E-mail address Save as File Press Send Page Printing Lists & Reports Manually Printing Lists & Reports Automatically Lists/Reports Samples Printing Lists & Reports Manually „ Journal transmission journal/reception journal „ Reservation list Press Journal „ Mailbox/relay box report Press the Advanced tab, and then press ITU Mailbox List Printing Lists & Reports Automatically Transmission Journal Lists/Reports Samples „ Transmission journal „ Reception journal PGS „ Memory transmission report „ Transmission report „ Multi transmission report „ Multi polling report „ Relay TX orig. terminal report „ Relay TX relay station report „ Relay TX end terminal report „ Relay station report „ Mailbox reception report „ Power failure list Setting Items Administrator Settings 101 User Settings „ Fax settings Resolution Set each setting item, and then press OKOriginal TTI TX TypeExposure RTI Administrator Settings FAX menu is displayed Following section describes each menu Press Terminal ID Set each setting option, and then press OK „ Registering the terminal ID Press Initial Setup „ Setting the initial setupExample of how sender information is printed on paper Set each option, and then press OK RX ModeMonitor Volume / Completion Tone Volume Dial Type / Dial Type LINE2 Discard „ Setting RX printingPress RX Print Set each option, and then press OK Reduction Duplex Print Rotate Sort „ Setting recovery transmission TX/RX „ Setting 2nd Line for FAX UnitRX only Timer RX only 24HRPage Troubleshooting 112 Specifications of GD-1250/GD-1270 114 „ Error codes Troubleshooting„ Error messages Transmission troubles „ Transmission/reception troubleReception troubles Specifications of GD-1250/GD-1270 LD, LG, LT, LT-R, ST, ST-R, Comp Index Numerics 100 Page Multifunctional Digital Systems