Xerox 3119 Using Overlays, What is an Overlay?, Using a Page Overlay, Creating a New Page Overlay

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Dear ABC

Regards

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Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing the exact same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the printer. You need only tell the printer to print the letterhead overlay on your document.

Using a Page Overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

1

Create or open the document you want to print.

2

To change the print settings from your software

 

application, access printer properties. See “Printing a

3

Document” on page 6.

Click the Extras tab.

4

Select the desired overlay from the Overlay drop-down

5

list box.

If the overlay file you want does not appear in the

 

Overlay list, click Edit button and Load Overlay, and

 

select the overlay file.

 

If you have stored the overlay file you want to use in an

 

external source, you can also load the file when you access

 

the Load Overlay window.

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Creating a New Page Overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

1Create or open a document containing text or an image for

use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay.

2To save the document as an overlay, access printer properties. See “Printing a Document” on page 6.

3Click the Extras tab, and click Edit button in the Overlay section.

4In the Edit Overlay window, click Create Overlay.

5In the Create Overlay window, type a name of up to eight

characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover).

6 Click Save. The name appears on the Overlay List box.

7Click OK or Yes to finish creating.

The file is not printed. Instead it is stored on your computer hard disk drive.

NOTE: The overlay document size must be the same as the documents you print with the overlay. Do not create an overlay with a watermark.

15 Advanced Printing

After you select the file, click Open. The file appears in the

Overlay List box and is available for printing. Select the

overlay from the Overlay List box.

6 If necessary, click Confirm Page Overlay When

Printing. If this box is checked, a message window

appears each time you submit a document for printing,

asking you to confirm your wish to print an overlay on your

document.

If this box is not checked and an overlay has been

selected, the overlay automatically prints with your

document.

7 Click OK or Yes until printing begins.

The selected overlay downloads with your print job and

prints on your document.

NOTE: The resolution of the overlay document must be the same as that of the document you will print with the overlay.

Deleting a Page Overlay

You can delete page overlays that you no longer use.

1In the printer properties window, click the Extras tab.

2Click the Edit button in the Overlay section.

3Select the overlay you want to delete from the Overlay List box.

4Click Delete Overlay.

5When a confirming message window appears, click Yes.

6Click OK until you exit the Print window.

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Contents WorkCentre User Guide Page Contents Solving other problems Clearing paper jams Understanding the Status LEDOzone Safety Important Precautions and Safety InformationLaser Safety Statement Power Saver RecyclingRadio Frequency Emissions Declaration of Conformity European CountriesPage Special features IntroductionRear cover Power receptacle USB port Power switch Understanding component locationsFront view Rear viewControl panel functions Getting started Finding more informationClearance space Installing the toner cartridgeSelecting a location Loading paper Changing the size of the paper in the paper input tray Turning the machine on Connect a USB cable to the USB connector on your machineMaking connections Using the save modes Toner save modePower save mode Overview of control panel menusPrinter driver features Supplied printer softwarePrograms for windows Linux driverSystem requirements Requirements RecommendedLoading original documents and paper Loading documentSupported paper types and sizes Type Size Dimensions Weight a Capacity bSelecting print materials Paper size supported in each mode Type Size Dimensions Weighta CapacitybMode Size Source Guidelines for selecting and storing print materialsGuidelines for special materials Paper Type Guidelines EnvelopesConsider the following factors Paper Type GuidelinesPaper input tray Manual feederSetting the paper size and type Tips on using the manual feederSelecting an output location Printing to the output tray Face downBe careful not to pinch your fingers Printing to the rear cover Face upTake the paper out manually Copying Changing the settings for each copyCopying Changing the default settings Using special copy featuresClone copying Auto Fit copyingSetting the time out option UP copyingPoster copying DisplayCanceling a print job Basic printingPrinting a document This chapter explains common printing tasksScanning Scanning basicsHow to purchase Ordering toner cartridgeToner cartridges Type Yield a Part number Standard Pages 013R00625Maintenance Cleaning your machinePrinting reports Clearing memoryIf the problem remains, repeat steps 1 through Cleaning the drumCleaning the scan unit Maintaining the toner cartridge Redistributing the toner cartridgeToner cartridge storage Saving tonerItems Yield Average Consumable and replacement partsReplacing the toner cartridge Maintenance Troubleshooting Clearing paper jamsMessage Location of Jam Go to Paper Jam Paper input trayFuser area or around the toner cartridge Paper exit areaStatus Description Understanding the Status LEDTips for avoiding paper jams Solving other problems Paper feeding problemsDisplay Meaning Suggested solutions Condition Suggested solutionsSoftware Section Printing problemsCondition Possible cause Suggested solutions Workcentre 3119 Series machine Select Download as Bit ImagePrint Printing quality problemsCondition Suggested solutions Light or faded Background ScatterMisformed CharactersCurl Copying problemsScanning problems Common windows problems Common Linux ProblemsError is reported while scanning Following commandInstall Xsane plug-in for Gimp on the your Encounter errorSoftware. See Software Section Common macintosh problemsProblems in printer setup utility Specifications General specificationsScanner and copier specifications 10.1Printer specifications 10.2Index Page WorkCentre Software section Contents Sharing the Printer Locally Using Your Printer with a Macintosh Installing Printer Software Removing Printer Software Installing Printer Software in WindowsInstalling Printer Software WorkCentre 3119 Series Uninstall UninstallRemoving Printer Software Printer driverPrinting a Document Select your printer driver from the Name drop-down listPrinter Settings Layout TabPaper Orientation Layout OptionsScaling Printing Paper TabSource Resolution Toner Save ModeGraphics Tab DarknessPrinter Tab Extras TabAbout Tab Using a Favorite Setting Using HelpAdvanced Printing Printing Multiple Pages on One Sheet of Paper N-Up PrintingFitting Your Document to a Selected Paper Size Printing PostersPrinting a Reduced or Enlarged Document Using Watermarks Using an Existing WatermarkCreating a Watermark Editing a WatermarkUsing Overlays What is an Overlay?Using a Page Overlay Creating a New Page OverlaySetting Up a Host Computer Setting Up a Client ComputerSharing the Printer Locally Check the Share this printer boxScanning Process with TWAIN- enabled Software Scanning Using the WIA Driver Settings, Control Panel, and then Scanners and CamerasUsing Your Printer in Linux Installing the MFP DriverGetting Started System RequirementsInstalling the MFP Driver Using the MFP Configurator Uninstalling the MFP DriverOpening the MFP Configurator Click UninstallPrinters Configuration Scanners ConfigurationPrinters Tab Classes TabSharing Ports Between Printers and Scanners Configuring Printer PropertiesMFP Ports Configuration Printing from Applications Printing FilesFollowing four tabs display at the top of the window To print any document fileClick Properties 10When you are finished, click Save on the toolbarScanning a Document You can use the following tools to edit the image Using the Image EditorAdding Job Type Settings Using Your Printer with a Macintosh Installing Software for MacintoshInstall the Printer driver Uninstalling the Printer driverSetting Up the Printer Install the Scan driverUninstalling the Scan driver For a Network-connected MacintoshChanging Printer Settings Layout SettingPrinting Printing a DocumentPrinter Features Setting ResolutionQualityPrinting Multiple Pages on One Sheet of Paper Select the page order from the Layout Direction optionScanning Index Windows 9 toner save 9 true-type option
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