Pitney Bowes Updating Postage Meter: Rates, Updates, and ZIP Code Changes

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5 • Adding Postage/Connecting to Data Centre

Software Update

If there has been an important update to the software that runs your postage meter, you will be notified that a required update is necessary.

Postal/ZIP Code Update

If the Postal Code on record at the Pitney Bowes Data Centre does not match the Postal Code of your postage meter, the code will be downloaded into your postage meter. (When a postage meter is moved to a new Postal Code, the Data Centre enters the new code into the record. The postage meter is updated when a connection is made to the Data Centre.)

Postal Inspection

Each time you add postage to the postage meter, the Pitney Bowes Data Centre automatically performs a postal inspection as required by the CPC. If the interval between inspections is more than 60 days, your postage meter's display prompts "Inspection Due." If the inter- val between inspections is more than 90 days, the display prompts "Inspection Required." You won't be able to use your postage meter until it is inspected.

To satisfy the inspection requirement, simply connect to the Pitney Bowes Data centre for any reason (adding postage, checking Postage By Phone® system account balances, downloading fea- tures, etc.). When an inspection is performed, an "Inspection Com- plete" screen displays upon completion. The display also notifies you of the date the next inspection is due.

Postal Rate Update

Postal rates are changed periodically by the CPC. If new rates are available, you can download them quick and easily from the Pitney Bowes Data Centre.

The new rates are normally available for download at least 7 days before the effective date. Once the effective date has been reached (or passed), you have to download the new rates.

NOTE: If you download the rates in advance of the rate change ef- fective date, you will not be printing postage at the new rates until the effective date is reached.

If the rate for standard letter mail has changed and is effective im- mediately, a screen displays showing the present preset postage and asks you if you want to reset the preset feature. Press Enter/yes. A screen displays for you to enter the new preset rate.

5-6	SV61503 Rev. A

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Contents K700 Digital Postage Meter Page SV61503 Rev. a FCC Part 68 Compliance of the K700 Modem Iii Servicing Pitney Bowes Contact List If You Need AssistanceSV61503 Rev. a Table of Contents Table of Contents Ink Maintenance Supplies and Options Introduction About the Pitney Bowes Small Office SeriesAbout Your Digital Postage Meter Introduction About Downloads to Your Postage MeterPostal Requirements Specifications Other Sources of Information Quick Reference GuideEquipment Meter Settings Material see figure belowImportant Safety Notes Introduction Important Telephone Safety Instructions Getting to Know Your Postage Meter Digital Postage Meter-FrontGetting to Know Your Postage Meter Control PanelUSB Port-for future optional features Digital Postage Meter-RearGetting to Know Your Postage Meter Checklist Before Running Mail Running MailRunning Mail Determining the Amount of Postage to UseApplying Postage Processing a Letter Using the Optional Scale Processing a Letter Without Optional Scale Processing Parcels Adding More Postage to Correct a Mail Piece Correcting the Date on a Mail Piece Printing a Statement of Mailing or Manifest Payment Printing Options Printing OptionsSections of the Meter Stamp Printing Options Auto-Advance of Printed Date for the Meter StampManually Changing Printed Date for the Meter Stamp Adding/Removing an Envelope Ad to the Meter Stamp Printing the Date and Time Only no meter stampPrinting Envelope Ad Only no meter stamp Postage and Your Postage Meter Checking the Funds Postage in Your Postage MeterPrinting a Funds Postage Report Adding Postage/Connecting to Data Centre Connecting Your Postage Meter to Analog Phone LineChecking Your Account Balance in the Postage By Phone System Adding Postage to Your Postage Meter Refill ReceiptConnecting to the Pitney Bowes Data Centre Downloads from the Data Centre to Your Postage MeterSoftware Update Machine Settings Machine SettingsSetting System Time Machine Settings Setting Display ContrastUsing the Preset Feature Turning the Preset Feature On or Off Storing a New PresetChecking, Printing, and Clearing the Batch Count Viewing the PresetRecalling the Preset Checking the Batch CountPrinting the Batch Count information Clearing the Batch CountSetting/Disabling the Lock Code Setting Sleep Mode Activation TimeReset Scale to Zero Activating Sleep Mode ManuallySettings for the Optional Scale View Avoirdupois WeightSetting the High Value Warning Weight Hold ModeSetting the Low Funds Warning Entering the Prefix for Dialing Out to Data CentreSelecting Tone/Pulse for Dialing Out to Data Centre Changing Language Ink Maintenance Low Ink WarningsReplacing the Ink Cartridge Ink Maintenance Printing Test Pattern Cleaning Printer Nozzles Replacing the Print HeadReplacing the Ink Tray Ink Maintenance Funds Report ReportsReports Refill Summary ReportReports Accounting ReportSoftware Version Report View Software Versions not printedReports Optional Departmental Accounting Feature Turning Accounting Feature on or Off if purchasedDepartmental Accounting Optional Departmental Accounting Optional Creating an AccountSelecting an Account to Track Postage Editing an Existing Account Viewing Account TotalsPrinting an Accounting Report Multiple Account ReportClearing All or Some of the Accounts Deleting an Account Troubleshooting Error MessagesGetting Help Troubleshooting Nothing DisplaysPrinting is Incomplete, Streaked, or Poor Quality Problems Dialing Out Display is Difficult to ReadAccidentally Printing the Wrong Postage Supplies and Accessories Supplies and OptionsOptions Supplies and Options How is Text Entry Done? How to Enter TextWhen is Text Entry Used? Account NamesAppendix a How to Enter Text Special CharactersAppendix B Appendix B Glossary Index Index LED Index Index Index Index Index Page SV61503REVA