Oce North America OP1030, OP1050, OP1040 manual Determining the Destination Folder

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3-7 Determining the Destination Folder

The destination folder for delivery of the received fax data will be determined based on the settings made under “3-5 Delivery Setting List Dialogue Box” on page 3-7.

The priority of delivery conditions is as follows:

1.Subaddress

2.Sender’s fax number

3.Other

1.Any subaddress sent from the transmitting fax machine will be checked to see if it matches any of the subadresses registered in the delivery method settings of each destination folder. If it does, the received fax data will be sent to that folder.

2.If a subaddress was not sent, or the subaddress does not match any folder settings, the fax phone number of the transmitting fax will be checked to see if it matches the Sender Fax Number information registered under any of the destination folders.

3.Lastly, delivery priority will check the Other settings in order to delivered the data to a destination folder.

*Only 4-digit subadresses sent from transmitting fax machines will be checked. If a subaddress of 5 digits or longer is received, even if the last 4 digits match, the documents will not be delivered into the designated folder.

3-8 When a notice of fax reception is sent

When a notice of fax reception is sent from the server computer, the following screen will be displayed on the computer receiving the notice.

Note: The Scanner File Utility must be running on the computer that will receive the notice of fax reception. In addition, be sure that there is a check mark in the Reception Notice checkbox in the Setup dialogue box. (Refer to the settings explained under “3-3Setup Dialogue Box” on page 3-5.

●To see the documents that were received by fax

1.Click on the Open button in the reception notice window shown above. Then, double-click on the Scanner File Utility icon on the Windows Task Bar. The Scanner File Utility dialogue box will be displayed.

*When a notice of fax reception is received, the icon will appear in the Receive File List.

2.Refer to “3-10 Opening Received Faxes” on page 3-15and open the received documents. Page 3-13

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Contents Océ Operations Guide Operating Environment About this On-Line ManualTrademark Information Scanner File Utility Included UtilitiesNetwork FAX Driver Address Book for Network FAXReception function Outline of the Network FAX FunctionsTransmission function Address Book Outline of the Network FAX FunctionsContents Receiving a Fax ContentsInstalling the Network FAX Driver Section Installing the Corresponding SoftwareRegistering the Machine’s IP address Installing the Network FAX DriverSample screen-shot of the scanner default setting window Uninstalling the Network FAX Driver Click on Address Book for Network FAX Installing the Address Book for Network FAXClick on Scanner File Utility Installing the Scanner File UtilityMain Transmission Functions Sending a FaxMain Transmission Functions Concurrent print see page 2-7 for setting proceduresAttaching a Cover Page see page 2-7 for setting procedures Basic Transmission Basic Transmission Original Image Quality field FAX Setting TabFAX TX Setting button Original Size fieldSending Options Tab Default Setting Dialogue BoxDefault Setting Dialogue Box Sender Information Tab Sample screen-shot Scanner default setting window Machine Setting TabDeleting your access code Restricted access TabRegistering your access code Selecting a Destination from the Address Book Various Settings in the TX Setting Dialogue BoxVarious Settings in the TX Setting Dialogue Box Various Settings in the TX Setting Dialogue Box Code Based Communication Sample of English template Various Settings in the TX Setting Dialogue Box Optional Settings Transmitting Terminal Information Data Machine Settings Information Transmission ControlSettings in the Fax Machine Itself Settings in Your ComputerStarting up the Scanner File Utility Summary of Delivery SettingsDelivery Setting List Dialogue Box Summary of Delivery SettingsStarting the Scanner File Utility Reception Notice checkbox Setup Dialogue BoxHard Disk Warning % field Maximum of Received File List fieldComment field Folder Setting Dialogue BoxPassword Setting button Folder fieldDelivery Setting List Dialogue Box Delivery Setting List Dialogue Box Sample of the notice of fax reception Destination Folder List Delivery Setting Dialogue BoxDestination Folder box Delete button Delivery Setting Dialogue BoxAdding a computer address Adding an e-mail addressTo see the documents that were received by fax When a notice of fax reception is sentDetermining the Destination Folder Status Checking a Reception Notification ErrorDate & Time Receiving notice point PC AddressReference Opening Received FaxesDeleting Received Faxes Address Book Registering Destination Information Registering Destination Information Registering Multiple Destinations as a Group Registering Multiple Destinations as a Group Address/Group Copy Editing Information for an Individual or Group Destination Editing Individual and Group Destination InformationEditing Individual and Group Destination Information Search/Replace the Contents of a Particular Entry Item Importing FDT Files Importing Address DataImporting CSV Files Importing Address DataImporting Address Data Exporting Address Data Miscellaneous Operating EnvironmentNetwork FAX Transmission Network FAX Reception