Panasonic KX-FC195AL manual Allowing callers to leave private messages, Other remote operations

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7. Answering Device

7.4.3 Other remote operations

Erasing a specific message

Press {*}{4} while listening to the message you want to erase.

Voice guide:

“The message has been erased.”

LA long beep will sound. The unit will then play back the next message.

Erasing all the messages

Press {*}{5} to erase all the messages. Voice guide:

“All messages have been erased.”

LA long beep will sound.

Monitoring the room

Press {6} to monitor the sound for about 30 seconds in the room where the unit is installed.

LAfter 30 seconds, a beep sounds. To continue monitoring, press {6} again within 10 seconds.

Recording a marker message

After playing back the messages, you can leave an additional message.

1.Wait for the voice guide. Voice guide:

“All messages have been played.”

2.Wait about 10 seconds. Voice guide:

“Please leave your name and message after the beep.”

3.Leave a message after the beep.

Re-recording your greeting message

You can change the TAD/FAX greeting message.

1.Press {7} to start recording. L A long beep will sound.

2.Speak clearly for up to 16 seconds.

LIf you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3.When finished recording, press {9}.

LThe new greeting message will be played.

Skipping the greeting message

Press {0} during the greeting message playback.

LThe unit will skip the rest of the greeting message.

Turning message transfer on or off

You must program a transfer telephone number beforehand (feature #60, page 54).

Press {8}{1} to turn on message transfer. Voice guide example:

“Message transfer is set. Transfer phone number is 123...”

Press {8}{2} to turn off message transfer. Voice guide example:

“Message transfer is off.”

Turning pager call on or off

You must program a pager number beforehand (feature #70, page 50).

Press {8}{3} to turn on pager call. Voice guide example:

“Pager call is set. Pager number is 098765432.” Press {8}{4} to turn off pager call.

Voice guide example: “Pager call is off.”

Changing the receive mode

Press {8}{0} to change the receive mode from TAD/FAX to TEL.

LYou cannot return to TAD/FAX mode in the same call. To return to TAD/FAX mode, see the following.

Setting to TAD/FAX or FAX ONLY mode from TEL mode

1.Call your unit and wait for 10 rings. L You will hear a beep signal.

2.Enter the remote operation ID (feature #11, page 52) within 8 seconds.

L A beep will sound.

3.To switch to FAX ONLY mode: Press {*} within 3 seconds.

To switch to TAD/FAX mode:

Wait for 3 seconds, then the greeting message will be played.

4.Hang up the handset.

7.5Allowing callers to leave private messages

This unit has two private mailboxes. A caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you share this unit with other people.

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Contents Operating Instructions Open How to use the operating instructionsBase unit Location of controlsHandset KeysCopyright For your future referencePage Service difficulties InstallationImportant information Instructions to customerFor best performance Battery chargeOperating distance and noise Installation Important safety instructionsBattery Phonebook Introduction InstallationIndex Quantity Specifications Included accessoriesAvailable accessories Accessory informationModel No Specifications/Usage Description of base unit buttons OverviewReceiver Microphone Description of handset display Description of handset buttonsInstalling the ink film Before installationInk film Raising the antennaIncorrect Replacing the ink filmMetal recording paper guide Paper trayBattery replacement Battery installationRecording paper Power on Turning the handset power on/offPower off Connections Battery strength Battery chargeBattery icon Battery strength Battery lifeRinger volume Adjusting handset volumeBase unit help function Handset receiver volume Adjusting base unit volumeSpeaker volume Fax voice guidance volumeSetting the date and time on the base unit Setting the time and date on the handsetDate and time Example 1515 24 hour clock entry PressYour logo To change capital or lower-case letters To select characters using a or BTo delete a character Keys CharactersExample +64 9 Your fax numberTo delete a number With the handset Making phone callsWith the base unit Answering phone callsStoring names and telephone numbers into the phonebook Handset locatorDigital SP-PHONEand talk into the microphone Press LOCATOR/HOLDHot key Making a phone call using the phonebookEditing a stored entry Erasing a stored entryErasing a hot key Making a phone call using a hot keyHelpful hints To delete a character/numberCaller ID service Handset only Making a phone call using the navigator directoryHow Caller ID is displayed Calling back will not be possible in the following cases Visual Call Waiting Call Waiting ID ServiceStoring caller information into the phonebook Handset only This feature is not available in the following casesErasing caller information Sending a fax manually Documents you can send Sending a fax using the navigator directoryProgramming entries into the broadcast memory Broadcast transmissionAdding a new entry into the broadcast memory Erasing a stored entry from the broadcast memoryTo cancel broadcast transmission Activating TEL modeHow to receive calls with the base unit Receiving a fax manuallyActivating TAD/FAX mode Activating FAX only modeReceiving a fax automatically Receiving a voice message and fax document in one call Ring setting in TAD/FAX modeUsing with the ring detection feature Making a copy More copying featuresExample Making 2 copies of a 4-page original document To collate multiple copiesLeaving a message for others or yourself Recording your greeting messageErasing your recorded greeting message StopErasing recorded messages Listening to recorded messagesKey Remote command Remote operations using the remote command keyWhen voice memory is full Voice guide Operating from a remote locationOther remote operations Allowing callers to leave private messagesListening to recorded mailbox messages Recording your mailbox greeting messagesTo use a mailbox Leaving messages in a mailboxTransferring recorded messages to another telephone How this feature worksRecording your transfer greeting message To erase your transfer greeting message To check the transfer greeting messagePager call Example 202 555 1234PP12345678PP5555#Programming basic features Basic featuresProgramming advanced features Base unit programmingAdvanced features Code #34 Setting the quick scan Code #31 Activating the Distinctive Ring featureCode #42 Setting the message alert Code #43 Setting the recording time alertCode #46 Setting friendly reception Code #44 Setting the memory reception alertCode #47 Setting the fax voice guidance Code #51 Setting the mailbox 1 passwordHandset programming Changing the time alarm frequency Setting the time of alarmRinger option settings Ringer volume SeeSelecting the talk mode display Display option settings Selecting the standby mode displaySelecting the display language Setting the direct call number Call option settings Setting the call BARChanging the direct call setting Setting the battery type Setting the auto talkResetting the handset settings to their default settings Feature Default settingSetting call restriction Handset programming using the base unit PINCancelling a call restricted number Changing base unit PINHandset can be reset to the following default settings Operating additional units Cancelling a handsetRegistering a handset to a base unit Example Additional handsets registered to 2 base unitsCancelling a base unit Selecting the ringer modeSetting all handsets to ring Setting the selected handsets to ringTransferring calls between handsets/Conference call Intercom between handsetsError messages Base unit display Error messages ReportsCommunication Error Code 40-42, 46-72, FF Communication Error Code 43General When a function does not work, check hereCannot make and receive calls Unit does not workCordless handset Fax receiving Fax sendingCopying When the recording paper has jammed in the unit If a power failure occursRecording paper jam Answering deviceCorrect Document jams sending When the recording paper was not fed into the unit properlyThermal head cleaning Document feeder cleaningDo not use paper products, such as paper towels or tissues Help Reference lists and reports Setup listFax number list Printer testTechnical data about this product Duplex procedure Paper specificationsRF Transmission Power StandardApprox g Index TAD/FAX Index Page Page 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
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