Panasonic KX-FC195AL manual Recording your mailbox greeting messages, To use a mailbox

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7. Answering Device

7.5.1 To use a mailbox

1Record your TAD/FAX greeting message (page 44).

Suggested message: “This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. To leave a private message, press * and the desired mailbox number 1 or 2. Thank you.”

2Record your mailbox greeting message if necessary (page 48).

3Change the mailbox password if necessary.

–For mailbox 1 password, see feature #51, (page 54).

–For mailbox 2 password, see feature #52, (page 54).

1Press {MENU}.

2For mailbox 1:

Press {#}, then {5}{5}.

For mailbox 2:

Press {#}, then {5}{6}.

3Press {A} or {B} repeatedly to select “RECORD”.

4Press {SET}.

5Speak clearly about 20 cm away from the microphone.

L The display will show the remaining recording time.

6When finished recording, press {STOP}. L The unit will repeat your message.

4Set the unit to TAD/FAX mode (page 39).

7.5.2Leaving messages in a mailbox

1Call your unit from a remote touch tone telephone.

L The TAD/FAX greeting message will be played.

2Press {*} and the desired mailbox number ({1} or {2}).

L A mailbox greeting message will be played.

3After the beep, leave a message.

Note:

LIf the caller does not enter a mailbox number in step 2, the message will be recorded in the common memory.

7Press {MENU}.

To check the mailbox greeting message

1.For mailbox 1:

Press {MENU}, then {#}{5}{5}.

For mailbox 2:

Press {MENU}, then {#}{5}{6}.

2.Press {A} or {B} repeatedly to select “CHECK”.

3.Press {SET}.

LThe unit will play the message.

4.Press {MENU}.

To erase your mailbox greeting message

1.For mailbox 1:

Press {MENU}, then {#}{5}{5}.

For mailbox 2:

Press {MENU}, then {#}{5}{6}.

2.Press {A} or {B} repeatedly to select “ERASE”.

7.6Recording your mailbox greeting messages

The recording time of each greeting is limited to 16 seconds for each mailbox.

Suggested message: “This is (personal name). Please leave your name and message after the beep.”

LKeep the front cover page open for button locations.

3.Press {SET}.

LYour mailbox greeting message will be erased.

4.Press {MENU}.

7.7Listening to recorded mailbox messages

LKeep the front cover page open for button locations.

1Press {>} 2 times.

2Press {A} or {B} repeatedly to display the desired mailbox number.

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Contents
Operating Instructions How to use the operating instructions OpenHandset Location of controlsBase unit KeysFor your future reference CopyrightPage Important information InstallationService difficulties Instructions to customerOperating distance and noise Battery chargeFor best performance Important safety instructions InstallationBattery Introduction Installation PhonebookIndex Included accessories Quantity SpecificationsModel No Specifications/Usage Accessory informationAvailable accessories Receiver Microphone OverviewDescription of base unit buttons Description of handset buttons Description of handset displayInk film Before installationInstalling the ink film Raising the antennaReplacing the ink film IncorrectPaper tray Metal recording paper guideRecording paper Battery installationBattery replacement Power off Turning the handset power on/offPower on Connections Battery icon Battery strength Battery chargeBattery strength Battery lifeBase unit help function Adjusting handset volumeRinger volume Speaker volume Adjusting base unit volumeHandset receiver volume Fax voice guidance volumeDate and time Setting the time and date on the handsetSetting the date and time on the base unit Example 1515 24 hour clock entry PressYour logo To delete a character To select characters using a or BTo change capital or lower-case letters Keys CharactersTo delete a number Your fax numberExample +64 9 Making phone calls With the handsetAnswering phone calls With the base unitDigital SP-PHONEand talk into the microphone Handset locatorStoring names and telephone numbers into the phonebook Press LOCATOR/HOLDEditing a stored entry Making a phone call using the phonebookHot key Erasing a stored entryHelpful hints Making a phone call using a hot keyErasing a hot key To delete a character/numberHow Caller ID is displayed Making a phone call using the navigator directoryCaller ID service Handset only Visual Call Waiting Call Waiting ID Service Calling back will not be possible in the following casesErasing caller information This feature is not available in the following casesStoring caller information into the phonebook Handset only Sending a fax manually Sending a fax using the navigator directory Documents you can sendAdding a new entry into the broadcast memory Broadcast transmissionProgramming entries into the broadcast memory Erasing a stored entry from the broadcast memoryHow to receive calls with the base unit Activating TEL modeTo cancel broadcast transmission Receiving a fax manuallyReceiving a fax automatically Activating FAX only modeActivating TAD/FAX mode Ring setting in TAD/FAX mode Receiving a voice message and fax document in one callUsing with the ring detection feature More copying features Making a copyTo collate multiple copies Example Making 2 copies of a 4-page original documentErasing your recorded greeting message Recording your greeting messageLeaving a message for others or yourself Stop Listening to recorded messages Erasing recorded messagesWhen voice memory is full Voice guide Remote operations using the remote command keyKey Remote command Operating from a remote locationAllowing callers to leave private messages Other remote operationsTo use a mailbox Recording your mailbox greeting messagesListening to recorded mailbox messages Leaving messages in a mailboxRecording your transfer greeting message How this feature worksTransferring recorded messages to another telephone Pager call To check the transfer greeting messageTo erase your transfer greeting message Example 202 555 1234PP12345678PP5555#Programming advanced features Basic featuresProgramming basic features Base unit programmingAdvanced features Code #42 Setting the message alert Code #31 Activating the Distinctive Ring featureCode #34 Setting the quick scan Code #43 Setting the recording time alertCode #47 Setting the fax voice guidance Code #44 Setting the memory reception alertCode #46 Setting friendly reception Code #51 Setting the mailbox 1 passwordHandset programming Ringer option settings Setting the time of alarmChanging the time alarm frequency Ringer volume SeeSelecting the display language Display option settings Selecting the standby mode displaySelecting the talk mode display Changing the direct call setting Call option settings Setting the call BARSetting the direct call number Resetting the handset settings to their default settings Setting the auto talkSetting the battery type Feature Default settingCancelling a call restricted number Handset programming using the base unit PINSetting call restriction Changing base unit PINHandset can be reset to the following default settings Registering a handset to a base unit Cancelling a handsetOperating additional units Example Additional handsets registered to 2 base unitsSetting all handsets to ring Selecting the ringer modeCancelling a base unit Setting the selected handsets to ringIntercom between handsets Transferring calls between handsets/Conference callCommunication Error Code 40-42, 46-72, FF Error messages ReportsError messages Base unit display Communication Error Code 43Cannot make and receive calls When a function does not work, check hereGeneral Unit does not workCordless handset Fax sending Fax receivingCopying Recording paper jam If a power failure occursWhen the recording paper has jammed in the unit Answering deviceCorrect When the recording paper was not fed into the unit properly Document jams sendingDo not use paper products, such as paper towels or tissues Document feeder cleaningThermal head cleaning Help Fax number list Setup listReference lists and reports Printer testTechnical data about this product RF Transmission Power Paper specificationsDuplex procedure StandardApprox g Index TAD/FAX Index Page Page 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
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