RCA 25425 Answering System Operation, Turning the Answering System On/Off, Recording a Greeting

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Answering System Operation

Answering System

You can set one or more additional phones to act as an Answering System (up to 16 units in the system), each Answering System can pick up only one line at a time. To prevent several Answering System units picking up the same call, you should assign different pickup delay times for each Answering System unit.

The Answering System can store approximately 60 minutes of messages, memos, and all the announcements, for a total of up to 99 messages. The maximum recording time for each incoming message can be set in MENU.

Turning the Answering System On/Off

Press the ANSWERER button to switch this function on or off. The ANSWERER light is lit when the function is activated.

Recording a Greeting

1.Press the MENU button while in standby mode.

2.Use the VOL (+ or -) buttons to scroll up or down to ANSWERING SYSTEM

3.Press the SEL/SAVE button.

4.Use the VOL (+ or -) buttons to scroll up or down to RECORD GREETING.

5.Press the SEL/SAVE button.

6.Wait for the beep. Then speak toward the phone in a normal tone of voice. You have a maximum 30 seconds to record your greeting

7.Press the SEL/SAVE button to save, and the user’s recorded greeting will playback once. (The default greeting is “Please leave a message after the tone.”)

Playback and Erasing a Greeting

1.Press the MENU button while in standby mode.

2.Use the VOL (+ or -) buttons to scroll up or down to ANSWERING SYSTEM.

3.Press the SEL/SAVE button.

4.Use the VOL (+ or -) buttons to scroll up or down to PLAYBACK GREETING.

5.Press the SEL/SAVE button.

6.The system plays the previously recorded greeting.

7.To erase the recorded greeting, press DELETE button during greeting playback. Press DE- LETE again to confirm the deletion. Then the default greeting will playback once after deletion.

8.To stop playback, press EXIT.

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Contents Model Quick Guide on PgsImportant Information Equipment Approval InformationNotification to the Local Telephone Company Rights of the Telephone CompanyInterference Information Licensing FCC RF Radiation Exposure StatementHearing Aid Compatibility Table of Contents Storing the Last Number Dialed Connections & Setup IntroductionImportant Installation Information Parts ChecklistTelephone Jack Requirements Base Layout AttendantImportant Installation Guidelines Installing the PhoneConnections & Setup Data Port Connect the handset cordSystem Verification Other System PhonesAnswering system To set the MailboxVolume Programming the TelephoneProgramming the Telephone Auto AttendantRinger Tone Priority LinePhone ID Delay RingPhone Name Intercom Auto Answer Flash TimeNo Unknown/Blocked Call Alert ToneDisplay Contrast Local Area Code Regional Area CodesManually Setting the Time and Date Hour FormatRestoring the Default Settings Pickup DelayProgramming the Answering System Programming the Answering SystemCall Screening Message LengthMessage Interrupt Remote Password MailboxAuto Attendant Pickup Delay Programming the Auto AttendantProgramming the Auto Attendant Set Day Time for Auto AttendantSet Night Time for Auto Attendant Set Night Time on / OFFBasic Operation Basic OperationSet Weekend Greeting Set Valid IDMaking Calls with the Speakerphone Making Calls with the HandsetMaking Calls with the Optional Headset Switching Between the Speakerphone, Handset, and Headset Pre-dialingAnswering Calls If you receive a call on the priority line MuteDo Not Disturb HoldFlash RedialTransferring a Call to Another Station Reviewing the Redial NumbersReceiving a Transferred Call from Another Station Privacy Conference CallsTo connect and conference To disconnect one partyIntercom Calls Intercom CallsOne-Touch Intercom Answering an Intercom CallIntercom Conference Calls Paging All StationsCaller ID Caller IDSummary Screen Receiving and Storing CID RecordsIf You Programmed Your Local Area Code If You Did Not Program Your Local Area CodeDeleting a CID Record Deleting All Call RecordsMemory Call Waiting Caller IDMemory Log and Phone Book Directory Memory Storing a Number and Name in MemoryReviewing the Intercom/Memory Log memory location Reviewing Phone Book Directory MemoryStoring the Last Number Dialed Dialing a Stored Number Storing a Pause in MemoryMemory Delete/Clear Clear All Memories For exampleChain Dialing Answering System Operation Answering SystemTurning the Answering System On/Off Recording a GreetingRecording Incoming Messages Monitoring Incoming CallsMemo Recording Two-Way RecordingAccessing the Answering System from Another Location Connecting with the Answering SystemMessage Playback Deleting Messages To delete messagesToll Saver Operation Auto Attendant Operation Auto AttendantTurn Auto Attendant On/Off Auto Attendant Sequence for CallersPlayback and Erasing Auto Attendant Greetings Using Multiple Auto Attendants Display MessagesTroubleshooting Guide Operation By BatteryOperation without Power Troubleshooting GuideGeneral Product Care Warranty Assistance Warranty InformationAccessory Information Limited Warranty Thomson, Inc Alameda Ave Socorro, TexasWarranty Information Index Index Thomson Inc